CALPADS Communications

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Contents of this page:

• CALPADS Updates (Flashes)
• Letters to Superintendents
• Other Correspondence
• Charter School Communications

Communications from prior academic years are located in the CALPADS Communications Archive.

CALPADS Update FLASH

The CALPADS Update FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo, with the most recent listed on top. Earlier Flashes can be found in the CALPADS Communications Archive.

2024–2025 Academic Year

• CALPADS Update Flash #285 (Dated 08-Aug-2024)
  Topics Include: Guidance Regarding Transitional Kindergarten and the English Language Proficiency Assessments for California (ELPAC), per the passage of Assembly Bill (AB) 2268.
• CALPADS Update Flash #284 (Dated 01-Aug-2024)
  Topics Include: Summer Electronic Benefit (S-EBT) Transfer Program Update.
• CALPADS Update Flash #283 (Dated 02-Jul-2024)
  Topics Include: 2024−25 CALPADS Fall Submission Deadlines; 2024–25 CALPADS Regional Update Meetings.

2023–2024 Academic Year

• CALPADS Update Flash #282 (Dated 20-Jun-2024)
  Topics Include: Summer Electronic Benefit Transfer (S-EBT) Program Update.
• CALPADS Update Flash #281 (Dated 18-Jun-2024)
  Topics Include: District of Choice and Data Reporting.
• CALPADS Update Flash #280 (Dated 17-Jun-2024)
  Topics Include: Information on SENR0654E3 and a reminder to use the new Grade Level Code, TK - Transitional Kindergarten for TK students.
• CALPADS Update Flash #279 (Dated 17-Jun-2024)
  Topics Include: Assessing Students for English Language Aquisition Status and Students with a Primary Language of American Sign Language versus Other Languages.
• CALPADS Update Flash #278 (Dated 14-Jun-2024)
  Topics Include: Purging of Former Foster Youth Report, Preparing for Direct Certification Counts During July and August, and End-of-Year Submission Reminders.
• CALPADS Update Flash #277 (Dated 13-Jun-2024)
  Topics Include: Reclassifying and Reporting Reclassified Fluent English Proficient (RFEP) Students During the Summer When Students are not Enrolled.
• CALPADS Update Flash #276 (Dated 13-Jun-2024)
  Topics Include: Enrollment Information for Students with Disabilities Being Initially Evaluated for Special Education Services.
• CALPADS Update Flash #275 (Dated 11-Jun-2024)
  Topics Include: 2023 Dashboard technical Guide and Clarification for use of CALPADS data in College/Career Indicator.
• CALPADS Update Flash #274 (Dated 04-Jun-2024)
  Topics Include: Guidance for Reporting High School Students who Graduate by August 15.
• CALPADS Update Flash #273 (Dated 29-May-2024)
  Topics Include: 2023-24 End-of-Year Submission Deadlines.
• CALPADS Update Flash #272 (Dated 22-May-2024)
  Topics include: Importance of the Initial US School Enrollment Data for English Learners.
• CALPADS Update Flash #271 (Dated 09-May-2024)
  Topics include: New Education Data Collection System to collect data for the Armed Services Vocational Aptitude Battery (ASVAB) and State Seal of Civic Engagement (SSCE).
• CALPADS Update Flash #270 (Dated 08-May-2024)
  Topics include: 2023-2024 End-of-Year 4, Special Education Revised Guidance, and Other Updates.
• CALPADS Update Flash #269 (Dated 19-Mar-2024)
  Topics include: 2024 Summer Electronic Benefit Transfer (S-EBT) Program.
• CALPADS Update Flash #268 (Dated 15-Mar-2024)
  Topics include: New State Seal of Civic Engagement Data Collection.
• CALPADS Update Flash #267 (Dated 14-Mar-2024)
  Topics include: Reminder to Update Students’ English Language Acquisition Status in CALPADS prior to May 31, 2024 for Students Reclassified Based on 2022−23 Scores.
• CALPADS Update Flash #266 (Dated 11-Mar-2024)
  Topics include: 2023–24 CALPADS Fall 2 Submission Deadline Moved to March 15, 2024.
• CALPADS Update Flash #265 (Dated 04-Mar-2024)
  Topics include: 2023−24 and 2024−25 Work-Based Learning Changes.
• CALPADS Update Flash #264 (Dated 20-Dec-2023)
  Topics include: Special Education Data Submission Updates.
• CALPADS Update Flash #263 (Dated 07-Dec-2023)
  Topics include: 2023−24 Fall 2 Update; Fall 2 Submission Window; Changes to Fall 2 Certification Validation Rules (CVRs) and Certification Data Discrepancies (CDDs); Fall 2 Training.
• CALPADS Update Flash #262 (Dated 14-Nov-2023)
  Topics include: New Data Discrepancy Functionality.
• CALPADS Update Flash #261 (Dated 03-Oct-2023)
  Topics include: 2023−24 Fall 1 Submission Opens.
• CALPADS Update Flash #260 (Dated 18-Sep-2023)
  Topics include: 2023−24 School Year Rollover.
• CALPADS Update Flash #259 (Dated 07-Sep-2023)
  Topics include: 2023−24 Fall 1 and 2 Submission Deadlines; 2023−24 and Future End-of-Year (EOY) Submission Deadlines; Proposed EOY Deadlines.
• CALPADS Update Flash #258 (Dated 26-Jul-2023)
  Topics include: End-of-Year Submission Deadline is July 28, 2023; Revision Processing Modification; New Homeless Student Report on DataQuest; Assessing Students for English Language Acquisition Status During the Summer; Reporting Students who Become Reclassified Fluent
• English Proficient During the Summer.
• CALPADS Update Flash #257 (Dated 24-Jul-2023)
  Topics include: Transitional Kindergarten (TK) updates; TK Students In 2023−24.
• CALPADS Update Flash #256 (Dated 14-Jul-2023)
  Topics include: Transitioning to new CALPADS Language Code Set.

To view earlier communications, see the CALPADS Communications Archive.

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Letters to Superintendents

2023–24 Academic Year

• CALPADS 2023−24 Data Reporting Policy and Status Change Window (Dated 24-May-2024)
  Letter sent to Charter School Administrators and Charter School Authorizers.
• CALPADS 2023−24 End-of-Year Submissions (Dated 29-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• California College Guidance Initiative and Annual Parent Notifications (Dated 22-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• Requirement to Collect and Report Incidents of the Use of Restraint and Seclusion for All Students (Dated 12-Apr-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• Update on the Inclusion of Summer Graduates in Four-Year Graduation Counts and Rates (Dated 01-Mar-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• 2023−24 End-of-Year Submission Deadline and Revised Rollout Plan for the New Four-Year Cohort Graduate Cut-Off Date (Dated 17-Nov-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• Important Changes in the Collection of Data for Students with Disabilities in the California Longitudinal Pupil Achievement Data System (Dated 29-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, Special Education Local Plan Area Directors, Administrators of County Offices of Education, Nonpublic School Administrators, and Local Educational Agency Special Education Directors.
• New California School Dashboard Deadlines and Impact on Current and Future End-of-Year Data Submission Deadlines (Dated 05-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.

To view earlier communications, see the CALPADS Communications Archive.

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Other Correspondence

CAASPP and ELPAC: Troubleshooting Student Data Discrepancies (Dated 09-Dec-2022)

Charter School Communications

CALPADS and CBEDS Charter School Data Reporting Policy and Status Change Window (Dated 24-May-2024)
Letter sent to to Charter School Administrators and Charter School Authorizers.

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To receive information and updates regarding CALPADS, please subscribe to the appropriate CALPADS Listserv.

Earlier CALPADS communications are located in the CALPADS Communications Archive.