2023–24 Title IV, Part A LEA Use of Funds
Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2023–24 Title IV, Part A Local Educational Agency (LEA) Use of Funds and Carryover data collection form.Data Collection Purpose
This data collection form is used to collect the year-to-date (YTD) expenditures, by activity level, for Title IV, Part A and calculate the carryover amount. The 2023–24 Title IV, Part A Use of Funds and Carryover data collection form must be completed by all local educational agencies (LEAs) that applied for and received 2023–24 Title IV, Part A funds.
Program Information
For additional information on Title IV, Part A use of funds go to the California Department of Education (CDE) Title IV, Part A: Student Support and Academic Enrichment (SSAE) web page.
CDE Program Staff Contact
Kevin Donnelly
Education Programs Consultant
Rural Education and Student Support Office
TitleIV@cde.ca.gov
Displayed Data - Allocation
2023–24 Title IV, Part A LEA allocation: Source data from the CDE Title IV, Part A web page.
Procedures – Transferred Funds
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter the Transferred-in Amount. | Required field. The amount transferred-out from Title IV, Part A into the other allowable Title programs, for the same fiscal year, must be equal to or greater than zero. |
| 2 | Enter the Transferred-out Amount. | Required field. The amount transferred-out from Title IV, Part A into the other allowable Title programs, for the same fiscal year, must be equal to or greater than zero. |
Displayed Data - Available Allocation
2023–24 Title IV, Part A LEA available allocation: The Title IV, Part A LEA allocation plus transferred-in amount minus the total funds transferred out of Title IV, Part A.
Procedures – Expenditures
| Step | Action | Program Instructions |
|---|---|---|
3 |
Enter the YTD amount spent on Administrative and Indirect Costs. | Required field. Enter an amount equal to or greater than zero. Amount entered cannot exceed 15% of the Title IV, Part A LEA available allocation. |
4 |
Enter the YTD amount spent on Well-Rounded Educational Opportunities Activities. | Required field. Enter an amount equal to or greater than zero. Note: Amount needs to be at least 20% of the Title IV, Part A LEA available allocation when reported in the future closeout report. |
5 |
Enter the YTD amount spent on Safe and Healthy Students Activities. | Required field. Enter an amount equal to or greater than zero. Note: Amount needs to be at least 20% of the Title IV, Part A LEA available allocation when reported in the future closeout report. |
| 6 | Enter the YTD amount spent on Effective Use of Technology Activities. | Required field. Enter an amount equal to or greater than zero. |
| 7 | Enter the YTD amount spent on Technology Infrastructure. | Required field. Enter an amount equal to or greater than zero. Note: Amount needs to be less than or equal to 15% of amount entered in Effective Use of Technology Activities field. |
Displayed Data – Total Expenditures and Carryover
Total expenditures: The sum of all expenditure amounts.
Carryover as of September 30, 2024: The Title IV, Part A LEA available allocation minus all expenditures.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Carryover Amount | Carryover as of September 30, 2024 calculated as a negative amount. To resolve this error, adjust entries so that the total of expenditures is not greater than the Title IV, Part A LEA available allocation, then resave this form. | Ensure that the total of expenditures is not greater than the Title IV, Part A LEA available allocation. |
| Administrative and Indirect Costs | Administrative and indirect costs cannot exceed 15% of the Title IV, Part A LEA available allocation. | Ensure that administrative and indirect costs do not exceed 15% of the Title IV, Part A LEA available allocation. |
| Well-Rounded Educational Opportunities Activities | Well-Rounded Educational Opportunities activities amount needs to be at least 20% of the Title IV, Part A LEA available allocation when reported in the future closeout report. | Note only. |
| Safe and Healthy Students Activities | Safe and Healthy Students activities amount needs to be at least 20% of the Title IV, Part A LEA available allocation when reported in the future closeout report. | Note only. |
| Technology Infrastructure Amount | Technology Infrastructure amount needs to be less than or equal to 15% of amount entered in Effective Use of Technology Activities field. | Ensure that the Technology Infrastructure amount does not exceed 15% of the amount entered in the Effective Use of Technology activities field. |
| Transferred-in Amount | Transferred-in amount is required. | Enter an amount equal to or greater than zero. |
| Transferred-out Amount | Transferred-out amount is required. | Enter an amount equal to or greater than zero. |