SACS2012ALL Software Readme

What's New

Listed below is a summary of changes made to the 2012-13 budget and interim, and the 2011-12 unaudited actual, components of the Standardized Account Code Structure (SACS) software. We incorporate changes requested by users wherever possible; you may recognize one of your suggestions being implemented here.

This year our efforts were primarily focused on required changes, with some enhancements, as summarized below. Many of the required changes relate to the new fund balance classifications required by Governmental Accounting Standards Board Statement 54 (GASB 54). For information on GASB 54 please see our January 7, 2011 letter, available on our Correspondence Web page. For additional information on each of the changes, refer to the relevant sections of this user guide.

Revised Fund Forms

• Expenditures by Object worksheet:
  • Form 01
    • Deleted Object 8046 line, Supplemental Educational Revenue Augmentation Fund (SERAF) (valid 2009-10 and 2010-11). Applicable for districts only.
  • Forms 01/01I, 09/09I, 62/62I—Federal Revenue section.
    • Added detail lines for the following resources and removed them from the NCLB/IASA line, Object 8290:
      • Resource 3010, NCLB: Title I, Part A, Basic Grants Low-Income and Neglected
      • Resource 3025, NCLB: Title I, Part D, Local Delinquent Programs
      • Resource 4035, NCLB: Title II, Part A, Teacher Quality
      • Resource 4201, NCLB: Title III, Immigrant Education Program
      • Resource 4203, NCLB: Title III, Limited English Proficient (LEP) Student Program
      • Resource 4610, NCLB: Title V, Part B: Public Charter Schools Grants Program (PCSGP)
  • Forms 01/01I, 09/09I, 62/62I—Other State Revenue section.
    • Added detail lines for the following resources and removed them from the All Other Revenue line, Object 8590:
      • Resource 6010, After School Education and Safety (ASES)
      • Resource 6030, Charter School Facility Grant
  • Form 10
    • Unshaded Object 9310, Due from Other Funds, and Object 9610, Due to Other Funds, effective 2011-12.
  • Form 12/12I—Federal Revenue section.
    • Added a detail line for the following resource and removed it from the All Other Revenue line, Object 8290:
      • Resource 3010, NCLB: Title I, Part A, Basic Grants Low-Income and Neglected
  • Forms 17/17I, 20/20I
    • Opened Contributions section, with a shaded line for Object 8990, Contributions from Restricted Revenues, effective 2011-12. This object should always net to zero at the fund level, but any balance should be displayed.
    • Forms 51/51I, 52/52I, 53/53I, 56/56I, 66/66I, 67/67I, 71/71I—Opened Contributions section, with shaded lines for Object 8980, Contributions from Unrestricted Revenues, and Object 8990, Contributions from Restricted Revenues, effective 2011-12. These objects should always net to zero at the fund level, but any balance should be displayed.
      
• Expenditures by Object worksheet and Expenditures by Function worksheet:
  
  • Form 10—Unshaded actuals column, effective 2011-12.
  • Forms 61/61I-73/73I —Revised fund forms due to the implementation of GASB Statement 63 (GASB 63):
    • Sections E, F, and I: Replaced all “Net Assets” descriptions with “Net Assets/Position”
    • Components of Ending Fund Balance section: Replaced Object 9796 line description of “Capital Assets, Net of Related Debt,” with “Capital Assets, Net of Related Debt / Net Investment in Capital Assets”
  • Form 09—Charter Schools Special Revenue Fund (modified accrual basis of accounting)
    
    • Inactivated Fund 09 for separately reporting charter schools only, effective 2012-13, because a separately reporting charter school should report a general fund and not a special revenue fund. These changes do not apply to COEs or districts that use Fund 09 to report their charter schools within their own financial statements.
    • In the SACS2012 software, for separately reporting charter schools only:
      • Added new fatal import technical review check CHK-FUND09-ACTIVITY to flag activity in Fund 09 except objects 9791, 9793, and 9795, effective 2012-13 for budget and interim data types. For 2012-13, CDE expects to see a Fund 09 beginning fund balance and a restatement to zero out the beginning balance, by resource.
    • In the SACS2013 software, for separately reporting charter schools only:
      • Fund 09 ending fund balances reported in 2011-12 unaudited actuals will be preloaded as Fund 09 in SACS2013 for use with technical review checks, PY EFB=CY-BFB and CY-EFB=CY-BFB-RES.
      • CHK-FUND09-ACTIVITY will be modified to also run for actual data.
    • In the SACS2014 software, for separately reporting charter schools only:
      • Form 09 will be discontinued for all separately reporting charter schools.
      • CHK-FUND09-ACTIVITY will be modified to flag Fund 09 data for all objects.
  • All Budget / Unaudited Actuals Fund Forms
    • Revised fund forms due to the implementation of GASB 54:
      • All Funds, Section F2, Components of Ending Fund Balance
      • Expenditure by Object worksheet
      • Expenditure by Function worksheet
        
• All Funds
  • Deleted the following lines in the Components of Ending Fund Balance (Actuals) section, which were valid for actual data through 2010-11:
    • Object 9711, Revolving Cash
    • Object 9712, Stores
    • Object 9713, Prepaid Expenditures
    • Object 9719, All Other Reserves
    • Object 9730, General Reserve
    • Object 9740, Legally Restricted Balance
    • Object 9770, Designated for Economic Uncertainties
    • Object 9775, Designated for the Unrealized Gains of Investments and Cash in County Treasury
    • Object 9780, Other Designations
    • Object 9790, Unappropriated Amount
      
• All Funds Except Funds 61-73
  • Unshaded the actuals columns in the Components of Ending Fund Balance (Budget) section for the following objects, which are valid effective 2011-12:
    • Object 9711, Revolving Cash
    • Object 9712, Stores
    • Object 9713, Prepaid Expenditures
    • Object 9719, All Other Nonspendable Assets
    • Object 9740, Restricted Balance
    • Object 9750, Stabilization Arrangements
    • Object 9760, Other Commitments
    • Object 9780, Other Assignments
    • Object 9789, Reserve for Economic Uncertainties
    • Object 9790, Unassigned/Unappropriated Amounts
      
• Funds 61-73
  • Unshaded the actuals column in the Components of Ending Net Assets/Position (Budget) section for the following objects, which are valid effective 2011-12:
    • Object 9796, Capital Assets, Net of Related Debt / Net Investment in Capital Assets
    • Object 9797, Restricted Net Assets/Position
    • Object 9790, Unrestricted Net Assets/Position
      
• Exhibit: Restricted Balance Detail worksheet
  • The Total, Restricted Balance line, extracts new Object 9797, Restricted Net Assets/Position, effective 2011-12.
    
• All Interim Fund Forms
  • Added a new “Restricted Detail” worksheet tab to list restricted balance, by resource, for projected year totals data.
    

Deleted Supplemental Forms

• Form 51A—Analysis of Bonded Indebtedness
  • Discontinued this form, effective 2011-12
• Form 53A—Analysis of Restricted Levies
  • Discontinued this form, effective 2011-12
• Form DAY—Community Day Schools
  • Inactivated Form DAY, effective 2011-12, due to the flexibility provisions of SBX3 4 as amended by SB70.
• Form JUV-A
  • Unaudited Actuals period only, COE and coe-charters only: Deleted Form JUV-A and replaced with JUV.
    

Revised Supplemental Forms

• Forms A/AI—Average Daily Attendance
  • District Only: Added new Line 28 (Line 25 for Interims) for Basic Aid “Choice”/Court Ordered Voluntary Pupil Transfer ADA (SB937).
  • Interim periods only, COE only: Expanded Community School Pupils Line 4 (in Elementary section) and Line 12 (in High School section) to three separate lines for Probation, Pupils expelled, and Homeless.
• Form CA—Unaudited Actuals Certification
  • COE and coe-charters only: Replaced Form JUV-A with JUV.
  • Removed Form DAY.
• Form CASH—Cashflow Worksheet
  • Modified Form CASH as follows:
    • Added a new Beginning Balances column, open to Section D, Balance Sheet Transactions. This column is for informational or reference use only and is not included in the calculations for the Total column.
    • Added a new Adjustments column, open to Section B, Receipts, Section C, Disbursements, Section D, Balance Sheet Transactions, and Section E, Net Increase/Decrease.
    • Added a new Budget column, open to Section B, Receipts, Section C, Disbursements, and Section E, Net Increase/Decrease.
  • Section B, Receipts
    • Reversed the order of Property Taxes (objects 8020-8079) and Principal Apportionment (objects 8010-8019) lines.
    • Deleted Other Receipts/Non-Revenue line.
  • Section C, Disbursements
    • Split Books, Supplies and Services (objects 4000-5999) into two lines Books and Supplies (objects 4000-4999) and Services (objects 5000 5999).
    • Deleted Other Disbursements/Non Expenditures line.
    • Section D, Prior Year Transactions.
    • Renamed Section D to Balance Sheet Transactions.
    • Accounts Receivable line, changed object code from 9200 to 9200 9299.
    • Accounts Payable line, changed object code from 9500 to 9500 9599.
  • Added new lines:
    • Assets
    • Cash Not In Treasury (objects 9111-9199)
    • Due From Other Funds (Object 9310)
    • Stores (Object 9320)
    • Prepaid Expenditures (Object 9330)
    • Other Current Assets (Object 9340)
    • SUBTOTAL ASSETS
    • Liabilities
    • Due To Other Funds (Object 9610)
    • Current Loans (Object 9640)
    • Deferred Revenue (Object 9650)
    • SUBTOTAL LIABILITIES
    • Nonoperating
    • Suspense Clearing (Object 9910)
    • TOTAL BALANCE SHEET TRANSACTIONS (Total Assets minus Total Liabilities plus Nonoperating Accounts)
    • Deleted Total Prior Year Transactions line.
    • Section G, Ending Cash, Plus Cash Accruals and Adjustments
    • Renamed Section G to Ending Cash, Plus Accruals and Adjustments.
    • Added a second worksheet tab, “Budget Year (2),” for LEAs who elect to continue to project and analyze cashflow into the next fiscal year. The ending cash balance at June from the “Budget Year (1)” worksheet extracts into the beginning cash balance at July in the “Budget Year (2)” worksheet.
    • Added a new warning internal form check prompting users if one or more rows in the Total column is not approximately equal with the Budget column in sections B and C. A rounding allowance of $100 is included. The user can still close the form without fixing the condition. This condition does not have to be fixed to complete an official export.
• Forms CEA/CEB—Current Expense Formula/Minimum Classroom Compensation
  • Added to the reductions in Column 4a and Line 13a: Resource 3327, Special Ed: IDEA Mental Health Allocation Plan, Part B, Sec 611; and Resource 6512, Special Ed: Mental Health Services.
• Form CEFB—Components of Ending Fund Balance
  • Revised Form CEFB due to the implementation of GASB 54. For actual data only, all resources:
    • All Funds
      • Removed the following objects:
        • Object 9730, General Reserve
        • Object 9740, Legally Restricted Balance
        • Object 9770, Designated for Economic Uncertainties
        • Object 9775, Designated for the Unrealized Gains of Investments and Cash in County Treasury
        • Object 9780, Other Designations
        • Object 9790, Unappropriated
  • All Funds Except Funds 61-73
    • Added the following objects, as applicable for each fund:
      • Object 9740, Restricted (calculated field)
      • Object 9750, Stabilization Arrangements
      • Object 9760, Other Commitments
      • Object 9780, Other Assignments
      • Object 9789, Reserve for Economic Uncertainties
      • Object 9790, Unassigned/Unappropriated (calculated field)
  • Deleted two buttons:
    • Add Designation
    • Delete Designation
  • Funds 61-73
    • Added the following objects:
      • Object 9796, Capital Assets, Net of Related Debt / Net Investment in Capital Assets
      • Object 9797, Restricted Net Assets/Position
      • Object 9790, Unrestricted Net Assets/Position (calculated field)
• Form CORR—Education of Adults in County Correctional Facilities
  • Section III, Indirect Costs
    • Removed the statewide average indirect cost rate from the Indirect Costs calculation. The statewide average indirect cost rate for Adult Education is no longer calculated due to the flexibility provisions of SBX3 4 as amended by SB70, currently in effect for fiscal years 2008-09 through 2014-15. EC Section 52616.6, which was not flexed, allows indirect support costs for Adults in Correctional Facilities. Therefore, the Section III Indirect Costs calculation was modified to use the LEA’s approved indirect cost rate, and to no longer use the statewide average indirect cost rate.
• Form GANN—Appropriations Limit Calculations
  • Updated inflation adjustments on Line D2.
  • Added a new fatal internal form check prompting users to enter an explanation if data exists in the Adjustments column. The user can still close the form without fixing the condition, but the explanation must be provided in Form.
    GANN to complete an official export.
  • Section C, Local Proceeds of Taxes/State Aid Received
    • District only. Line 11, Comm. Redevelopment Funds—Removed Object 8046, Supplemental Educational Revenue Augmentation Fund (SERAF) (valid 2009 10 and 2010 11).
  • State Aid Received section
    • Added a new warning internal form check requiring the input of State Aid Received for flexed programs into the Adjustments column. If the LEA did not receive State Aid, a zero must be entered. The user can still close the form without fixing the condition. This condition does not have to be fixed to complete an official export.
    • COE: Section C, lines 27-32 and 34
    • District: Section C, lines 26-31, 33, and 35
• Form JUV—Juvenile Court and County Community Schools Account
  • COE and coe-charters only: Opened Form JUV to Unaudited Actuals period, replacing Form JUV-A.
• Form L—Lottery Report
  • Section D, Comments
  • Lottery: Instruction Materials (Resource 6300) Column
  • Modified the severity of existing warning internal form check prompting users to enter an explanation in Section D, Comments, if data exist in the shaded cells of the Resource 6300 column. Modified this check’s severity from warning to fatal. The user can still close the form without fixing the condition, but an explanation must be provided in Section D to complete an official export.
• Forms MYP/MYPI—Multiyear Projections
  • Adjusted the dollar amounts used in the Unrestricted/Restricted worksheet, Reserve Standard Percentage Level (Line F3d for county only) and Reserve Standard – By Amount (Line F3f for county and district, and Line F7 for JPA), based on the COLA adjustment made to the Criteria and Standards Review form.
  • District Only: Unrestricted Worksheet only, Section A, Revenues and Other Financing Sources.
    • Added new Line 1b, AB 851 Add-on (Meals, BTS, Special Adj.) (Form RL/I, Line 5b, ID 0719)
  • Form MYPI only: Unrestricted Worksheet (COE and district) and Unrestricted/Restricted Worksheet (JPA), Section E, Available Reserves.
    • Modified the following lines in Section E2, Special Reserve Fund—Noncapital Outlay (Fund 17), Projected Year Totals column A, to only extract Fund 17 general ledger data and to no longer allow key entry. LEAs that have balances in Fund 17 that should be counted in the interim Criteria and Standards calculation of Available Reserves will now need to import Fund 17 data to populate the MYPI and interim Criteria and Standards forms. (This does not add a new requirement to present an interim report for Fund 17.)
      • Line 2a, Stabilization Arrangements, Object 9750
      • Line 2b, Reserve for Economic Uncertainties, Object 9789
      • Line 2c, Unassigned/Unappropriated, Object 9790
• Form MYP/MYPI/MYPIO—Multiyear Projections
  • Unrestricted, Restricted, and Unrestricted/Restricted worksheets
    • Section A, Revenues and Other Financing Sources
      • Removed the data extraction in Line A5, Other Financing Sources, Objects 8900–8999, and added the following three lines to extract data in more detail:
        • Line 5a, Transfers In, Objects 8900–8929
        • Line 5b, Other Sources, Objects 8930–8979
        • Line 5c, Contributions, Objects 8980–8999
    • Section B, Expenditures and Other Financing Uses
      • Removed the data extraction in Line B9, Other Financing Uses, Objects 7600–7699, and added the following two lines to extract data in more detail:
        • Line 9a, Transfers Out, Objects 7600–7629
        • Line 9b, Other Uses, Objects 7630–7699
• Form MYPIO—Multiyear Projections
  • Sections C and D. Revised, for Funds 61I-73I, due to the implementation of GASB 63:
    • Replaced all “Net Assets” descriptions with “Net Position”
    • Line D3a, Object 9796—Replaced line description of “Capital Assets, Net of Related Debt,” with “Net Investment in Capital Assets”
• Form NCMOE—No Child Left Behind Maintenance of Effort
  • Section II, Expenditures Per ADA
    • Districts only
    • Line A, Average Daily Attendance—Modified extraction to include new Form A Line 28 (Line 25 for Interims) for Basic Aid “Choice”/Court Ordered Voluntary Pupil Transfer ADA (SB937).
  • Section IV, ARRA State Fiscal Stabilization Fund (SFSF) Expenditures and/or Education Jobs Fund Expenditures to Meet MOE Requirement
    • Interim periods only
    • Removed Resource 3200, ARRA: State Fiscal Stabilization Fund (SFSF), from all extracts and line references, effective 2012-13.
    • Section V, Detail of Charter School Adjustments
      • Renamed Charter School Name column to Charter School Name / Reason for Adjustment, and lengthened the key-entry cell to allow more text.
      • Added a new fatal internal form check prompting users to enter the charter school name and a description of adjustments if any data exists in the
        Expenditure Adjustment or ADA Adjustment columns. The user can still close the form without fixing the condition, but the charter school name
        and description of adjustments must be provided to complete an official export.
  • Section VI, Detail of Adjustments to Base Expenditures
    • Description of Adjustments column. Lengthened the key-entry cell to allow more text.
    • Added a new fatal internal form check prompting users to enter the description of adjustments if any data exists in the Total Expenditures or Expenditures per ADA columns. The user can still close the form without
      fixing the condition, but the description of adjustments must be provided to complete an official export.
• Forms PCR/PCRAF—Program Cost Report
  • Program Cost Report worksheet. Indirect Costs Charged to Other Funds Line:
    • Modified Function range to extract only Function 7210.
• Form RL/RLI—Revenue Limit Summary
  • Updated revenue limit deficit factors and modified related TRCs accordingly.
  • Base Revenue Limit Per ADA section
    • District only: Removed Principal Apportionment data ID number 0719 from Line 3, All Other Adjustments.
  • Revenue Limit Subject to Deficit section
    • District only: Added a new Line 5b, AB 851 Add-on (Meals, BTS, Special Adj.), Principal Apportionment data ID number 0719, to separately display the AB 851 base revenue add-on amount. This amount will now be included in the calculation for Line 5, Total Base Revenue Limit, and will no longer be included in Line 3, All Other Adjustments.
    • District only: Replaced Principal Apportionment data ID number 0269 with 0034 and 0724 in Line 5d, Total Base Revenue Limit, to reflect Total Base Revenue Limit plus AB 851 base revenue add-on.
  • Revenue Limit – Local Sources section
    • District only: Removed Principal Apportionment data ID number 0660 from Line 25, Property Tax line. Supplemental Educational Revenue Augmentation Fund (SERAF) dollars (valid 2009-10 and 2010-11).
    • District only: Added Principal Apportionment data ID number 0721 to Line 27, Community Redevelopment Funds, for the Redevelopment Property Tax Trust Fund dollars.
• Form SEA—Special Education Revenue Allocations
  • Section I, Total SELPA Revenues
    • Deleted Line I.D, Special Disabilities Adjustment Apportionment (expired 2010 11)
    • Deleted Line I.M, State Mandate Settlement (SB 982/CH 203, Statutes of 2001) (expired 2010-11)
      

Revised Criteria and Standards

• Forms 01CS/01CSI—Criteria and Standards Review—Budget and Interim
  • Adjusted deficit spending and fund balance levels for counties and reserve levels for all LEAs based on prior year's revenue limit COLA.
  • Average Daily Attendance Criterion 1, County—Interims
    • Section 1A, Calculating the County Office’s ADA Variances, Juvenile Court and County Community Schools ADA section—Modified the Current Year line extraction, for First Interim Projected Year Totals column, to exclude Community School Pupils—Homeless (Elementary and High School) from Form AI.
  • Deficit Spending Criterion 6/8, County/District—Budget
    • Section 6A/8A, Calculating the Deficit Spending Standard Percentage Level—Modified Section 2, Expenditures and Other Financing Uses:
      • Added new Line 2c, Plus Special Education Pass-Through Funds (Fund 10, Resources 3300-3499 and 6500-6540, Objects 7211-7213 and 7221-7223), effective 2011-12, for LEAs that elected not to exclude the special education pass-through.
  • Deficit Spending Criterion 6/8, County/District/JPA—Budget and Interims
    • Section 6A/8A, Calculating the Deficit Spending Standard Percentage Level—Modified Section 1, Available Reserve Amounts, due to GASB 54:
    • Line 1a, Designated for Economic Uncertainties (Funds 01 and 17, Object 9770)—Shaded the First Prior Year (2011-12) column.
    • Line 1b, Undesignated Amounts (Funds 01 and 17, Object 9790)—Shaded the First Prior Year (2011-12) column.
    • Added new Line 1c, Reserve for Economic Uncertainties (Funds 01 and 17, Object 9789), effective 2011-12.
    • Added new Line 1d, Unassigned/Unappropriated (Funds 01 and 17, Object 9790), effective 2011-12.
  • Reserves Criterion 8, County—Budget and Interims Section 8A, Calculating the County Office’s Available Reserves from Juvenile Court/County Community Schools and Regional Occupational Centers/Programs
    • Modified Step 3, Regional Occupational Centers/Programs, Line 3b, General Reserve per EC 52321(b), extraction to include Resource 6355, ROCP: Training & Certification for Community Care (Dept Develop Service).
      

Technical Review Checks—New

• ASSET-IMPORT
  • New warning supplemental TRC
  • Applies to Unaudited Actuals period only
  • Applies to Unaudited Actual data type only
  • Applies to all LEAs
  • If capital asset amounts are imported/keyed (Function 8500, Facilities Acquisition and Construction, or objects 6XXX, Capital Outlay), then capital asset supplemental data (Form ASSET) should be provided.
  • $100 rounding allowance
  • The severity of this check will be re-evaluated in the SACS2013 software.
• CHK-FUND09-ACTIVITY
  • New fatal import TRC
  • Applies to separately reporting charter schools only
  • Applies to all periods
  • Applies to Budget and Interim data types
  • Fund 09 activity in any object except objects 9791, 9793, and 9795 is invalid for separately reporting charter schools, effective 2012-13.
  • No rounding allowance
  • In the SACS2013 software, this check will be modified to also run for actual data.
  • In the SACS2014 software, this check will be modified to flag fund 09 data for all objects.
• IC-EXCEEDS-LEA-RATE
  • New supplemental TRC
  • Applies for Unaudited Actuals period only
  • Applies to Unaudited Actual data type only
  • Warning for COE, District, and charter schools
  • Informational for JPA
  • The indirect cost rate used in one or more programs (Form ICR, Exhibit A— Highest Rate Used) exceeds the LEA’s approved indirect cost rate.
  • No rounding allowance
• UNR-NET-POSITION-NEG
  • New warning general ledger TRC, due to the implementation of GASB 54
  • Applies to all periods
  • Applies to all data types except Interim actuals to date
  • Applies to all LEAs
  • Object 9790 in restricted resources must be zero or negative, by resource, in funds 61 through 73.
  • No rounding allowance
  • The severity of this check will be changed to fatal in the SACS2013 software.
    

Technical Review Checks—Deleted

• FUND51-IMPORT – Deleted warning TRC for all periods and data types. This TRC required that LEAs complete supplemental Form 51A (Analysis of Bonded Indebtedness) if Fund 51 (Bond Interest and Redemption Fund) general ledger amounts existed.
• EXCESS-DESIGNATIONSA – Deleted warning/fatal TRC for all periods and data types, due to the implementation of GASB 54. This check verified that legally restricted and other designation amounts reported in objects 9740 through 9780 did not create a negative undesignated/unappropriated balance (Object 9790) by fund and resource (for all funds except Fund 67).
• EXCESS-DESIGNATIONSB – Deleted warning TRC for all periods and data types, due to the implementation of GASB 54. This check verified that legally restricted and other designation amounts reported in Fund 67, Self-Insurance Fund, objects 9740 through 9780 did not create a negative undesignated/unappropriated balance (Object 9790) by resource.
• JUV-A—Juvenile Court and County Community Schools Account – Deleted the following JUV-A warning TRCs for all periods and data types, due to the implementation of GASB 54. These checks were created to accommodate temporary Form JUV-A, which is discontinued in the SACS2012 software. The JUV-A TRCs are replaced with the JUV TRCs.
  • JUV-A-CAP-OUTLAY
  • JUV-A-END-BAL
  • JUV-A-IMPORT
    

Technical Review Checks—Revised

• CEFB=FD-EQUITY – Modified check to include Object 9796, Capital Assets - Net of Related Debt, and Object 9797, Restricted Net Assets, in the calculation of Components of Ending Fund Balance / Net Assets, due to the implementation of GASB 54.
• CHK-RESOURCE-LOCALLY-DEFINED – Reinstated severity of this check from Warning to Fatal, for all LEAs, periods, and data types.
• DEBT-IMPORT – Modified check to include Object 9750, Stabilization Arrangements, Object 9760, Other Commitments, and Object 9789, Reserve for Economic Uncertainties, and exclude Object 9730, General Reserve, Object 9770, Designated for Economic Uncertainties, and Object 9775, Designated for the Unrealized Gains of Investments and Cash in County Treasury, due to the implementation of GASB 54.
• EXCESS-ASSIGN-REU – Activated this check for estimated/unaudited actual data, due to the implementation of GASB 54.
• JUV—Juvenile Court and County Community Schools Account – Re-activated the following JUV TRCs for the Unaudited Actuals reporting period, unaudited actual data, due to the implementation of GASB 54. These checks were temporarily discontinued in the SACS2011ALL software to accommodate temporary Form JUV-A. These JUV TRCs replace the temporary JUV-A TRCs.
  • JUV-CAP-OUTLAY
  • JUV-END-BAL
  • JUV-IMPORT
• UNASSIGNED-NEGATIVE – Activated this check for estimated/unaudited actual data, due to the implementation
  of GASB 54.
• SE-PASS-THRU-REVENUE – Activated this check for estimated/unaudited actual data.
• RL-CALC & RL-LOCAL REVENUES – Removed Object 8046 / ID 0660, Supplemental Educational Revenue Augmentation Fund
  (SERAF) (valid 2009-10 and 2010-11).
  

Revised Reports

• Reports SEMA/SEMB/SEMAI—Special Education Maintenance of Effort (MOE)
  • LEA MOE Calc and SELPA MOE Calc worksheets
    • Revised Section 2 by expanding the information of the IDEA Part B fund used for Early Intervening Services (EIS) under 34CFR Section 300.226.
      

KNOWN ISSUES:

Symptom

Formatting problems sometimes occur when printing forms from the Table of Contents. For instance, all of the grid lines will print in the upper left hand corner.

Probable Cause

Printer drivers. Unfortunately we have not found one printer driver that works for all components of the SACS software.

Resolution/Workaround

Various printer drivers work differently with the SACS software. Try changing the printer driver or print from the open form rather than from the table of contents.

Symptom

GPF error or system runs very slowly.

Probable Cause

The computer runs out of physical/virtual memory.

Workaround

Avoid opening too many windows concurrently. If the error is received, shut down the application and reboot the machine.

Problem

Known problem with Windows 7. Some users have reported problems running the SACS Software on Windows 7. The problems are not consistent among users, but they have been encountered while importing, exporting, running the technical review checklist, updating the validation tables, and printing, including printing from the Table of Contents.

Workaround

While these problems are not resolved, there is a workaround available at the SACS2012ALL Software: Known Problems/Fixes Web page.