SACS2019ALL Software Readme

What's New

Listed below is a summary of changes made to the 2019–20 budget and interim, and the 2018–19 unaudited actual, components of the Standardized Account Code Structure (SACS) software. We incorporate changes requested by users wherever possible; you may recognize one of your suggestions being implemented here.

This year our efforts were primarily focused on required changes (e.g., updating the criteria and standards forms). For additional information on each of the changes, refer to the relevant sections of this user guide.

Revised Fund Forms

• Forms 01/01I—Federal Revenue Section.
  • Added new Resource 3183 (ESSA: School Improvement Funding for COEs) to the detail line “Other NCLB / Every Student Succeeds Act” / Object 8290, All Other Federal Revenue, and removed Resource 3183 from the general “All Other” Object 8290 line, effective 2018–19. COE only.
• Forms 01/01I—Other Local Revenue Section.
  Made the following changes to the Object 8681 line, Mitigation/Developer Fees, because Object 8681 is no longer valid with Resource 0000, Unrestricted, effective 2019–20:
  • For Budget/Unaudited Actuals periods: Shaded the Budget/Unrestricted column and continued to allow extraction.
  • For Interim periods: Unrestricted worksheet only. Shaded the entire line and continued to allow extraction.
• Forms 01, 09, and 62—Other State Revenue Section.
  • For Budget/Unaudited Actuals periods: Removed the detail line for Resource 7405, Common Core State Standards Implementation Funds / Object 8590, All Other State Revenue, and moved Resource 7405 to the “All Other” Object 8590 line. Budget and Unaudited Actuals periods only.
• Forms 01/01I, 09/09I, and 62/62I—Federal Revenue Section.
  • Renamed detail line for Resource 4035 / Object 8290 from “Title II, Part A, Educator Quality” to “Title II, Part A, Supporting Effective Instruction.”
  • Renamed detail line for Resource 4201 / Object 8290 from “Title III, Part A, Immigrant Education Program” to “Title III, Part A, Immigrant Student Program.”
  • Added new Resource 3182 (ESSA: School Improvement Funding for LEAs) to the detail line “Other NCLB / Every Student Succeeds Act” / Object 8290, All Other Federal Revenue, and removed Resource 3182 from the general “All Other” Object 8290 line, effective 2018–19.
  • Added new Resource 4128 (ESSA: Title IV, Part A, Student Support and Academic Enrichment Grant Program [Competitive]) to the detail line “Other NCLB / Every Student Succeeds Act” / Object 8290, All Other Federal Revenue, and removed Resource 4128 from the general “All Other” Object 8290 line, effective 2018–19.
• Form 11/11I—Other State Revenue Section.
  • Renamed detail line for Resource 6391 / Object 8590 from “Adult Education Block Grant Program” to “Adult Education Program.”
• Forms 01/01I, 21/21I, 25/25I, 30/30I, 35/35I, 40/40I—Other Sources/Uses Section.
  • Renamed Object 8953 line from “Proceeds from Sale/Lease-Purchase of Land/Buildings,” to “Proceeds from Disposal of Capital Assets,” effective 2018–19.
• Forms 01/01I and 40/40I—Other State Revenue section.
  • Added detail line for Resource 6230, California Clean Energy Jobs Act / Object 8590, All Other State Revenue, and removed Resource 6230 from the “All Other” Object 8590 line, effective 2018–19. JPAs only.

Revised Supplemental Forms

• Form GANN—Appropriations Limit Calculations
  • Updated inflation adjustments on Line D2.
  • Updated Department of Finance director name on Line D15/D10.
• Form MYP/MYPI—Multiyear Projections
  • Adjusted the dollar amounts used in the Unrestricted/Restricted worksheet, Reserve Standard Percentage Level (Line F3d for COEs only) and Reserve Standard – By Amount (Line F3f for COEs and districts, and Line F7 for JPAs), based on the COLA adjustment made to the Criteria and Standards Review form.
• Form SEA—Special Education Revenue Allocations
  • Section I, Total SELPA Revenues. Opened Line I.E, Program Specialist/Regionalized Services Apportionment, to the actuals column, effective 2018–19.

Revised Technical Review Checks

• ESMOE-IMPORT
  • Modified to also look for new resources 3182 (ESSA: School Improvement Funding for LEAs), 3183 (ESSA: School Improvement Funding for COEs), and 4128 (ESSA: Title IV, Part A, Student Support and Academic Enrichment Grant Program [Competitive]), effective 2018–19.

Revised Criteria and Standards

• Form 01CS/01CSI—Criteria and Standards Review—Budget and Interim periods
  • Adjusted deficit spending and fund balance levels for COEs, and reserve levels for all LEAs, based on prior year's statutory COLA.
  • LCFF Revenue, Criterion 2, County only, Budget period only.
    Section 2A1, Calculating the County Office’s LCFF Revenue Standard.
    Modified as follows, due to the full implementation of LCFF effective 2019–20:
    • Section I, LCFF Funding. Renamed Line I.c1 from “Transition Entitlement” to “LCFF Entitlement.”
    • Section IV, Charter Funded County Program.
      Step 2, Change in Funding Level.
      • Removed Line b3, “Gap Funding (if COE charter schools are not at target),” and renumbered lines accordingly.
      • Renumbered Line b4, “Economic Recovery Target Funding,” to Line b3, and shaded/locked 1^st and 2^nd subsequent years.
  • LCFF Revenue, Criterion 4, District only, Budget period only.
    Section 4A1, Calculating the District’s LCFF Revenue Standard.
    Modified as follows, due to the full implementation of LCFF effective 2019–20:
    • Removed the question “Has the District reached its LCFF target funding level?”
    • Removed the line “LCFF Target (Reference Only)”
    • Step 2, Change in Funding Level.
      • Removed Line c, “Gap Funding (if district is not at target),” and renumbered lines accordingly.
      • Renumbered Line d, “Economic Recovery Target Funding,” to Line c, and shaded/locked 1^st and 2^nd subsequent years.
  • Facilities Maintenance Criterion 5/7
    Modified the minimum contribution requirement of the Ongoing and Major Maintenance/Restricted Maintenance Account as follows, due to the full implementation of LCFF effective 2019–20:
    • Removed Section 5/7A, LEA’s School Facility Program Funding Selection
    • Modified Section 5/7B, Calculating the LEA’s Required Minimum Contribution. The LEA is required to deposit a minimum amount of three percent of the total unrestricted (COEs only) general fund expenditures and other financing uses for all school facility programs.

Revised Reports

• Reports SEMA/SEMB/SEMAI––Special Education Maintenance of Effort (MOE)
  • SEMA, LEA MOE Calc (LMC-A) worksheet
    Section 2
    Due to the consolidation of Special Education Section 611 resources 3310, 3320, and 3400 into existing Resource 3310 effective 2018–19, modified the line description “Current year funding (IDEA Section 611 Local Assistance Grant Award – Resource 3310)” to indicate Resource 3320 amounts should not be key entered.
  • SEMB, LEA MOE Calc (LMC-B) worksheet and
    SEMAI, LEA MOE Calc (LMC-I) worksheet
    Section 2
    Due to the consolidation of Special Education Section 611 resources 3310, 3320, and 3400 into existing Resource 3310 effective 2018–19, modified the line description “Less: Prior year’s funding (IDEA Section 611 Local Assistance Grant Award – Resource 3310)” and the line description “Maximum available for early intervening services (EIS)” to indicate Resource 3320 amounts should not be key entered.
  • SEMB, LEA MOE Calc (LMC-B) worksheet and
    SEMAI, LEA MOE Calc (LMC-I) worksheet
    Section 3, Lines A1c and A2c
    Modified the line description “Add/Less: Adjustments required for MOE calculation” to clarify adjustments for PCRA may be included, as appropriate.

KNOWN ISSUES:

Symptom: Formatting problems sometimes occur when printing forms from the Table of Contents. For instance, all of the grid lines will print in the upper left hand corner.

Probable Cause: Printer drivers. Unfortunately we have not found one printer driver that works for all components of the SACS software.

Resolution/Workaround: Various printer drivers work differently with the SACS software. Try changing the printer driver or print from the open form rather than from the table of contents.

Symptom: GPF error or system runs very slowly.

Probable Cause: The computer runs out of physical/virtual memory.

Workaround: Avoid opening too many windows concurrently. If the error is received, shut down the application and reboot the machine.

Problem: Known Printing Issues Relating to Windows 7/8/10

After the SACS software was modified to mitigate the worst of its incompatibilities with Windows 7, many software testers encountered a remaining printing problem where a fund form, supplemental form, or report is sent to the printer, and the SACS software print status window freezes. (This is not an issue when printing the Technical Review Check list (TRC), the import log, or from the User Data Input/Review screen.)

Workaround: Anticipating this problem for all Windows 7/8/10 users, CDE’s workaround is to print first to Microsoft XPS Document Writer or Adobe PDF, then send the document to the printer.

Possible Fix: After extensive testing within CDE’s test environment, we are able to send forms and reports directly to printers by using the following print drivers (which are specific to our model printers), and by changing a particular printer setting specifically for HP printers. CDE does not advocate the purchase or use of any specific printer brand or model and provides this information only as a basis for LEAs to test with different print drivers and/or settings if desired.

• For Samsung printers: Samsung Universal Print Driver 2 PS
• For HP printers: HP Universal Printing PS or HP Universal Printing printer command language (PCL) 6 print drivers
• Additional printer settings required for some HP printers:
  • Notes:
    • For some users, these printer settings must be changed outside of the SACS Software (e.g., changed through the Control Panel) or else the printer settings are lost each time the SACS Software is closed.
    • Some users need to reset these printer settings each time they install the SACS software.
    • Some users need to intermittently change these printer settings within the SACS software (i.e., changed through the print prompt) as well.
  • Specific steps CDE uses for HP printer settings:
    • Open SACS software form
    • File menu, Print… option
    • Properties [button]
    • Effects [tab]
    • Click on the radial button “Print Document on:”
    • Then it should default to "Letter" right underneath it.
    • It should also add a checkmark next to "Scale to Fit"
    • Click Apply
    • Then OK to print