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CDEbox for School Facilities Naming Standards


Folder Naming Standards

The California Department of Education (CDE) Document Controllers create folders within CDEbox for School Facilities for current projects. The folder names follow the following structure:

District Project (DP) #_Project Tracking Number (PTN)_Project Type

The DP is assigned by the CDE.
The PTN is the districts five digit CDS code and the project number is generated through Office of Public School Construction's (OPSC) PTN Generator website.

Standard Project Type
Modernization
New Building
New School
Site Addition

Samples of Folder Names

Folder Naming Standard
DP1234_12345-12_Site
DP1324_12345-12_New Construction
DP1234_12345-11_Modernization

File Naming Standards

Documents that are uploaded to CDEbox for School Facilities must adhere to the file-naming standards as follows:

District Project (DP) #_Project Tracking Number (PTN)_Abbreviated Form Name.pdf

The DP is assigned by the CDE.
The PTN is the districts five digit CDS code and the project number is generated through OPSC's PTN Generator.
Abbreviated form name is the name of the standard School Facilities file name format.

Folders For Site File Name Format
(DP1234_12345-12_FormID.pdf)
4.0 DP_PTN_40.pdf
4.02 DP_PTN_402.pdf
4.03 DP_PTN_403.pdf
LegalDescription DP_PTN_LegalDesc.pdf
DistrictMap DP_PTN_DistMap.pdf
SiteSchematic DP_PTN_SiteSchem.pdf
PlanningCommissionReport DP_PTN_PlanCommRpt.pdf
DistrictOwnedSites DP_PTN_DistOwnSites.pdf
MasterPlannedSiteSize DP_PTN_MastPlanJust.pdf
DeterminationsWrittenFindings DP_PTN_Determ.pdf

Environmental Hazards Checklist Form

DP_PTN_EnviroHazChecklist.pdf

Geological Hazard Report

DP_PTN_GeoHaz.pdf

Geotechnical Report

DP_PTN_GeoTech.pdf

DTSC-approved Phase 1

DP_PTN_Phase1.pdf

PEA Exec Summary

DP_PTN_PEA.pdf

DTSC "final" determination letter

DP_PTN_DTSC.pdf

Form SFPD 4.14 - Local Educational Agency and Department of Toxic Substances Control Commitment to Complete Lead-Based Paint and/or Polychorinated Biphenyls and/or Organochlorine Termiticides Investigation and Related Response Action DP_PTN_414.pdf
SFPD Form 4.15 - Local Educational Agency and Department of Toxic Substances Control Commitments to Complete Further Investigation and/or Response Action DP_PTN_415.pdf

Final Environmental Impact Report or Negative Declaration )(including Initial Study)

DP_PTN_FinalEIR or DP_PTN_NegDec.pdf

Comment Period Closure Letter or date stamped Notice of Completion from the State Clearinghouse DP_PTN_StateClear.pdf
Date stamped Notice of Determination or Notice of Exemption DP_PTN_NOD or DP_PTN_NOE.pdf
Board adoption of Final EIR or Neg Dec DP_PTN_Adopted.pdf
JointUseAgreement DP_PTN_JtUseAgree.pdf
Final Determination Letter from the Office of Airports DP_PTN_Aero.pdf

Traffic

DP_PTN_Traffic.pdf

High Volume Water Pipeline DP_PTN_Pipe.pdf
Railroad DP_PTN_Rail.pdf
Above Ground Storage Tanks DP_PTN_Storage.pdf
Noise DP_PTN_Noise.pdf
Air Hazard DP_PTN_AirHaz.pdf
Flooding or Dam Inundation DP_PTN_Flood.pdf
Electric Transmission Lines DP_PTN_EMF.pdf
Hazardous Pipeline Survey Form DP_PTN_HazPipeForm.pdf
Agricultural Findings Education Code Section 17215.5 DP_PTN_Ag.pdf
LEA Override of Zoning DP_PTN_Zoning.pdf
Small School Site Worksheet DP_PTN_SSSW.pdf
Physical Education Justification DP_PTN_PEJust.pdf
Education Specification DP_PTN_EdSpec.pdf
Miscellaneous (Correspondence, etc.) DP_PTN_(as appropriate).pdf

Folder Names - New Construction & Modernization File Name Format
(DP1234_12345-12_FormID.pdf)
4.07 (New Construction) DP_PTN_407.pdf
4.07C (New Construction) - Charter DP_PTN_407c.pdf
4.08 (Modernization) DP_PTN_408.pdf
4.09 (Plan Summary) DP_PTN_409.pdf
4.11e (Jt. Use) DP_PTN_411e.pdf
4.14 DP_PTN_414.pdf
4.15 DP_PTN_415.pdf
4.17 (Supercede) DP_PTN_417.pdf
PE Justification DP_PTN_PEJust.pdf
Small Site Size Worksheet DP_PTN_SSSW.pdf

General Drawings

DP_PTN_Drawings.pdf

Civil Drawings DP_PTN_Civil.pdf
Architectural Drawings DP_PTN_Arch.pdf
Structural Drawings DP_PTN_Structural.pdf
Mechanical Drawings DP_PTN_Mechanical.pdf
Plumbing Drawings DP_PTN_Plumbing.pdf
Electrical Drawings DP_PTN_Electrical.pdf
Landscaping Drawings DP_PTN_Landscaping.pdf
Miscellaneous (Correspondence, etc.) DP_PTN_(as appropriate).pdf
Questions:   CDEbox for SchoolFacilities Team | SchoolFacilitiesBox@cde.ca.gov | 916-322-2470
Last Reviewed: Tuesday, July 09, 2024