CDMIS Update #31

Child Development Management Information System (CDMIS) December 28, 2023

Transition to Reporting Enrollment in the CDD-801A Report

Commencing with the December 2023 CDD-801A Report, all California State Preschool Program (CSPP) contractors and Department of Social Services (CDSS) contractors will transition to reporting all children enrolled for at least one day during the reporting month in their CDD-801A Report. Children should be added to the CDD-801A report during the month associated with their "First Date of Subsidized Service" as indicated on the California Department of Education (CDE) Form 9600 or CDSS CCD 26 Form.

The California Department of Education is currently working on rescinding Management Bulletins (MB) 07-02 and 09-12, which provide guidance for contractors to report all families and children who received subsidized services during the month; this guidance will be revised to instruct contractors to instead report all families and children who were enrolled for subsidized services during the report month. This updated MB is forthcoming and the contents of this update serve as interim guidance until it is published.

Enrollment-based reporting will be tied to the per-child allocation amount your agency receives in the Cost of Care Plus Rate quarterly advances and true-ups. To ensure your agency receives the correct Cost of Care Plus Rate payment, please review your CDD-801A Reports from December 2023 and thereafter to ensure all children enrolled for at least one day during the month are included in that month’s report. For example, if a child enrolled in your program with a “First Date of Subsidized Service” of December 19, 2023, but did not attend CSPP in the month, they must be reported in your December 2023 CDD-801A. As another example, if a child is disenrolled from your program on November 19, 2023, and was not enrolled for any part of December, they should be removed from your December 2023 CDD-801A.

Frequently Asked Questions

1. If a child has an enrollment appointment in April 2024, but the "First Date of Subsidized Service" is scheduled for August 2024, should they be included in the April 2024 or August 2024 CDD-801A report?

   The child should be included in the CDD-801A report for the month of their First Date of Subsidized Service, which is August 2024 in this case. Even though the enrollment appointment is in April, the reporting should align with the actual start date of subsidized services.

2. Should we include children and families in the CDD-801A report for months when the program is no longer operating? (i.e. July, August, etc.)

   No. If your agency's program is on break, then you should report "No Services" in the CDMIS's "Sub-Agency/No Services" section.

3. Should children be included in the CDD-801A report if they have not attended for a single day in the reporting period?

   Yes. Agencies are obligated to include all children who were enrolled in the program, irrespective of whether the child attended or not during the reporting period.

4. Where can I find the "First Date of Subsidized Service" field on the CDE Form 9600?

   On the CDE Form 9600, look at the item "First Date of Subsidized Service" in section VII.

5. Where can I find the CDE Form 9600 or CDSS CCD 26 Form?

   The CDE Form 9600 or CCD 26 Form was completed as part of the Certification for Eligibility and is typically stored in the family file.

For more information or for any questions regarding this update, please email CDMIS@cde.ca.gov.