File Structure: Directory Export

Definitions for all of the elements that are available for exporting from the School Directory.

General Information

Field Name	Field Type	Description
Record Type	Character	Indicates which type of entity is included in the row (district or school).
CDS Code	Character	This 14-digit code is the official, unique identification of a school within California. The first two digits identify the county, the next five digits identify the school district, and the last seven digits identify the school. Please note that a CDS code ending in '0000000' indicates a district record not a school.
Federal District ID	Character	This field represents the 7-digit National Center for Educational Statistics (NCES) school district identification number. The first 2 digits identify the state and the last 5 digits identify the school district. Combined, they make a unique 7-digit ID for each school district.
Federal School ID	Character	This field represents the 5-digit NCES school identification number. The federal school ID combined with the federal district ID form a unique 12-digit ID for each school.
Federal Charter District ID	Character	This field represents the 7-digit NCES school district identification number for direct funded charter schools. Beginning in February 2019, direct funded charter schools were issued their own federal district ID and should no longer use the federal district ID associated with their authorizing agency.
County	Character	County name.
District	Character	District or Administrative Authority name.
School	Character	School name.
Status	Character	This field identifies the entity's status. Definitions of the valid status types are listed below: Active: The entity is in operation and providing instructional services. Closed: The entity is not in operation and no longer providing instructional services. Merged: The entity has combined with another entity. Pending: The entity has not opened for operation and instructional services yet, but plans to open within the next 12 months. For private schools, the status is determined based on the private school affidavit (PSA) filing. Upon initial PSA filing the school will be given an active status. At the end of the school year in which the private school does not file a PSA, the school will be given a status of closed.
Open Date	Date	The date the school opened. For private schools this is the date the school initially filed a private school affidavit (PSA).
Closed Date	Date	The date the school closed. For private schools, most schools will be closed out at the end of the following school year after their last filed PSA. For example, if a private school last filed a PSA on 10/3/2018 and they do not file a PSA for the 2019-20 school year, their closed date would be 06/30/2020.
Charter Yes/No	Character	This field identifies a charter school. The field is coded as follows: Y = The school is a charter N = The school is not a charter This field only applies to public schools.
Charter Number	Character	The charter school number, which is a 4-digit number assigned to a charter school by the Charter School Division after approval from the State Board of Education. This field only applies to public schools.
Funding Type	Character	Indicates the charter school funding type. Values are as follows: Not in CS funding model Locally funded Directly funded This field only applies to public schools.
Educational Program Type	Character	The Educational Program Type identifies the type of educational program offered at the school. For public schools the types consist of: Alternative School of Choice County Community School Community Day School Continuation School Juvenile Court School Opportunity School Youth Authority School State Special School Special Education School Traditional Regional Occupational Program Home and Hospital District Consortia Special Education School For private schools the types consist of: Traditional Nonpublic Nonsectarian School (NPS)
Entity Type	Character	The entity type identifies the district or school type. This is also referred to as the ownership code/type. For districts, the types consist of: County Office of Education State Board of Education Statewide Benefit Charter State Special Schools Non-school Location* Elementary School District Unified School District High School District Regional Occupational Center/Program (ROC/P) *Only the California Education Authority has been included in the non-school location category. For public schools, the types consist of: Preschool Special Education Schools (Public) County Community Youth Authority Facilities (CEA) Opportunity Schools Juvenile Court Schools Other County or District Programs State Special Schools Elementary School (Public) Elementary School in 1 School District (Public) Intermediate/Middle Schools (Public) Alternative Schools of Choice Junior High Schools (Public) K-12 Schools (Public) High Schools (Public) High Schools in 1 School District (Public) Continuation High Schools District Community Day Schools Adult Education Centers Regional Occupational Center/Program (ROC/P) For private schools, the types consist of: Elementary School (Private) High Schools (Private) K-12 Schools (Private) Kindergarten (Private) Ungraded Schools (Private)
Low Grade	Character	The lowest grade offered or supported by the school, district, or administrative authority.
High Grade	Character	The highest grade offered or supported by the school, district, or administrative authority.
Virtual Instruction Type	Character	This field identifies the type of virtual instruction offered by the school. Virtual instruction is instruction in which students and teachers are separated by time and/or location, and interaction occurs via computers and/or telecommunications technologies. The field is coded as follows: F = Exclusively Virtual – The school has no physical building where students meet with each other or with teachers, all instruction is virtual. V = Primarily Virtual – The school focuses on a systematic program of virtual instruction but includes some physical meetings among students or with teachers. C = Primarily Classroom – The school offers virtual courses but virtual instruction is not the primary means of instruction. N = Not Virtual – The school does not offer any virtual instruction. P = Partial Virtual – The school offers some, but not all, instruction through virtual instruction. Note: This value was retired and replaced with the Primarily Virtual and Primarily Classroom values beginning with the 2016–17 school year. This field only applies to public schools.
Magnet Yes/No	Character	This field identifies whether a school is a magnet school and/or provides a magnet program. Additional information on magnet schools may be obtained from the CDE Magnets web page. The field is coded as follows: Y = Magnet - The school is a magnet school and/or offers a magnet program. N = Not Magnet - The school is not a magnet school and/or does not offer a magnet program. Note: This field only applies to public schools. Preschools and adult education centers do not contain a magnet school indicator.
Year Round Yes/No	Character	This field indicates if the school is operating on a year round calendar. More information about year-round education can be found by visiting the CDE Year-Round Education Program Guide web page. This field only applies to public schools.
Multilingual Yes/No	Character	This field indicates whether or not the school offers a multilingual program. A “multilingual instructional program” is an educational program designed to provide instruction to students which leads to linguistic and/or academic proficiency in one or more languages, in addition to English. Schools with 10 or more students enrolled in any of the following programs are reported as offering a multilingual program. Developmental Bilingual Program Dual-Language Immersion Program Heritage or Indigenous Language One-Way Immersion Program Transitional Bilingual Program This field only applies to public K-12 schools. The logic for identifying multilingual schools was update in January 2023 to exclude Newcomer Programs, Structured English Immersion Programs, or other predominantly English Language Instructional Models, as well as schools with fewer than 10 students in the above mentioned programs.
Website	Character	The website address of the school, district, or administrative authority.
Latitude	Decimal	The angular distance (expressed in degrees) between the location of the school, district, or administrative authority and the equator measured north to south.
Longitude	Decimal	The angular distance (expressed in degrees) between the location of the school, district, or administrative authority and the prime meridian (Greenwich, England) measured from west to east.
LastUpDate	Date	The date the record was last updated.

Address and Phone

Field Name	Field Type	Description
Street Address	Character	The street (physical) address of this school, district, or administrative authority. Note: Some entities (primarily closed or retired schools) may not have data in this field.
Street City	Character	The city where the school, district, or administrative authority is physically located. Note: Some records (primarily records of closed or retired schools) may not have data in this field.
Street Zip	Character	The zip code associated with the street address of the school, district, or administrative authority’s physical location. Note: Some records (primarily records of closed or retired schools) may not have data in this field.
Street State	Character	The state in which the school, district, or administrative authority is located.
Mailing Address	Character	The mailing address of the school, district, or administrative authority (i.e., P.O. Box). Note: 1) Some entities (primarily closed or retired schools) may not have data in this field; 2) Many active entities have not provided a mailing street address. For your convenience we have filled the unpopulated MailStreet cells with Street data.
Mailing City	Character	The city associated with the mailing address of the school, district, or administrative authority. Note: Many entities have not provided a mailing address city. For your convenience we have filled the unpopulated MailCity cells with City data.
Mailing Zip	Character	The zip code associated with the mailing address of the school, district, or administrative authority. Note: Many entities have not provided a mailing address zip code. For your convenience we have filled the unpopulated MailZip cells with Zip data.
Mailing State	Character	The state within the mailing address. For your convenience we have filled the unpopulated MailState cells with State data.
Phone	Character	The area code and phone number of the school, district, or administrative authority.
Phone Extension	Character	The phone number extension of the school, district, or administrative authority.
Fax Number	Character	The fax number of the school, district, or administrative authority.

Administrator Contact Information

Field Name	Field Type	Description
Administrator Name	Character	The superintendent’s or principal’s name.
Administrator Phone	Character	The superintendent’s or principal’s phone number.
Administrator Phone Extension	Character	The superintendent’s or principal’s phone extension.

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Resources

County-District-School Administration
Information regarding county-district-school (CDS) administration. Includes tools to request CDS updates and information on district reorganizations.
Student Records & Transcripts
General information regarding student records.
High School Equivalency (HSE) Tests
Information to obtain General Education Diploma (GED) results.
CDE Press
Publications and other educational resources from CDE Press, the Department's publications office.
Search for public schools nationwide on the National Center for Educational Statistics (NCES) web site.
Search for private schools nationwide on the National Center for Educational Statistics (NCES) web site.
Post-secondary information may be obtained from the California Community College , California State University , or University of California .