Record Layout for 2023 Chronic Absenteeism

Field names, types, and descriptions for the 2023 Chronic Absenteeism Indicator data file.

Field #	Field Name	Description	Acceptable Values
1	cds	County-District-School Code	14-character string
2	rtype	Record Type	S=School Record D=District/local education agency (LEA) Record X=State Record
3	schoolname	School Name	Text
4	districtname	District Name	Text
5	countyname	County Name	Text
6	charter_flag	Charter School Flag	Y or Blank Y=The school is a charter school
7	coe_flag	County Office of Education Flag	Y or Blank Y=The district is a county office of education
8	dass_flag	Dashboard Alternative School Status (DASS) Flag	Y or Blank Y=The school is a DASS school
9	studentgroup	Student Group	ALL=All Students AA=Black/African American AI=American Indian or Alaska Native AS=Asian FI=Filipino HI=Hispanic PI=Pacific Islander WH=White MR=Multiple Races/Two or More EL=English Learner SED=Socioeconomically Disadvantaged SWD=Students with Disabilities FOS=Foster Youth HOM=Homeless Youth
10	currnumer	Current Numerator Number of students who were chronically absent.	Integer
11	currdenom	Current Denominator Number of students enrolled who met the eligibility criteria	Integer
12	currstatus	Current Status Chronic Absenteeism Rate (Rounded to nearest 0.1 after calculations. For further information regarding this data field refer to the CA School Dashboard Technical Guide.)	Decimal
13	priornumer	Prior Numerator Number of students who were chronically absent.	Integer
14	priordenom	Prior Denominator Number of students enrolled who met the eligibility criteria	Integer
15	priorstatus	Prior Status Chronic Absenteeism Rate (Rounded to nearest 0.1 after calculations. For further information regarding this data field refer to the CA School Dashboard Technical Guide.)	Decimal
16	change	Change Difference between 2022-23 Chronic Absenteeism Rate and 2021-22 Chronic Absenteeism Rate (Rounded to nearest 0.1 after calculations. For further information regarding this data field refer to the CA School Dashboard Technical Guide.)	Decimal
17	statuslevel	Status Level (Determined after calculations and rounding. For further information regarding this data field refer to the CA School Dashboard Technical Guide.)	1=Very High 2=High 3=Medium 4=Low 5=Very Low 0=No Status Level
18	changelevel	Change level (Determined after calculations and rounding. For further information regarding this data field refer to the CA School Dashboard Technical Guide.)	1=Increased Significantly 2=Increased 3=Maintained 4=Declined 5=Declined Significantly 0=No Change Level
19	color	Performance Level Color	1=Red 2=Orange 3=Yellow 4=Green 5=Blue 0=No Color
20	box	If a color was assigned, this value represents the specific 5x5 grid location	10=Very Low, Increased Significantly 20=Very Low, Increased 30=Very Low, Maintained 40=Very Low, Declined 50=Very Low, Declined Significantly 60=Low, Increased Significantly 70=Low, Increased 80=Low, Maintained 90=Low, Declined 100=Low, Declined Significantly 110=Medium, Increased Significantly 120=Medium, Increased 130=Medium, Maintained 140=Medium, Declined 150=Medium, Declined Significantly 160=High, Increased Significantly 170=High, Increased 180=High, Maintained 190=High, Declined 200=High, Declined Significantly 210=Very High, Increased Significantly 220=Very High, Increased 230=Very High, Maintained 240=Very High, Declined 250=Very High, Declined Significantly 0=No Color
21	smalldenom	Small Denominator Student population less than 150: 3x5 color grid was applied The Small Denominator rule applies at the School, District, and Student Group levels	Y or Blank Y=3x5 color grid was applied
22	currnsizemet	Current Year Denominator N-size Met Schools and LEAs that had at least 30 students in the current status denominator have met the ‘N-size’ requirement and will receive a ‘Y’ (i.e., Yes) in this field. The ‘N-size’ of 30 is used to ensure that accountability results are statistically significant, valid, and reliable. Schools and LEAs with fewer than 30 students in the current status denominator will receive an ‘N’ (i.e., No) in this field. At the LEA level for the Foster and Homeless student groups, a 'N-size' of at least 15 is required to receive a 'Y'.	Y or Blank Y=The school, district, or student group had 30 or more students in the current status denominator OR the district had 15 or more Foster or Homeless Youth in the current status denominator
23	priornsizemet	Prior Year Denominator N-size Met Schools and LEAs that had at least 30 students in the prior status denominator have met the ‘N-size’ requirement and will receive a ‘Y’ (i.e., Yes) in this field. The ‘N-size’ of 30 is used to ensure that accountability results are statistically significant, valid, and reliable. Schools and LEAs with fewer than 30 students in the current status denominator will receive an ‘N’ (i.e., No) in this field. At the LEA level for the Foster and Homeless student groups, a 'N-size' of at least 15 is required to receive a 'Y'.	Y or Blank Y=The school, district, or student group had 30 or more students in the prior status denominator OR the district had 15 or more Foster or Homeless Youth in the prior status denominator
24	accountabilitymet	Indicates whether the school, district, or student group met the minimum n-size in both the current and prior year denominators to earn a Performance Level Color	Y or Blank Y=The school, district, or student group met the minimum n-size in both the current and prior denominators to earn a Performance Level Color
25	certifyflag	Non-certified data flag Districts and schools that did not certify their attendance data in the California Longitudinal Pupil Achievement Data System (CALPADS) in the current year are automatically assigned an Orange Performance Level.	Y or Blank Y=Did not certify attendance data in the current year
26	priorcertifyflag	Prior year non-certified data flag Districts and schools that did not certify their attendance data in the California Longitudinal Pupil Achievement Data System (CALPADS) in the prior year are automatically assigned an Orange Performance Level.	Y or Blank Y=Did not certify attendance data in the prior year
27	dataerrorflag	Data error flag Districts and schools that certified zero chronically absent students but had more full days of out-of-school suspension than the number of days reported as absences in the California Longitudinal Pupil Achievement Data System (CALPADS) are automatically assigned an Orange Performance Level. OR Schools or Districts informed the California Department of Education (CDE) of bad data submissions. OR Submitted Student Absence Summary (STAS) data that is misaligned with their cumulative enrollment data submission.	Y or Blank Y= Submitted incorrect data and/or data with errors
28	indicator	Dashboard Indicator	"CHRO"
29	reportingyear	Reporting Year	Text

Questions: Analysis Measurement & Accountability Reporting Division | Dashboard@cde.ca.gov

Last Reviewed: Tuesday, October 22, 2024

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