File Structure: Absenteeism by Reason Data

Files include state, county, district, and school-level data. Please refer to the file structure for details on what data are contained in the file. Data are not included for districts and independently reporting charter schools (IRCs) that did not certify their California Longitudinal Pupil Achievement Data System (CALPADS) End-of-Year 3 submission.

This file contains aggregate data with disaggregated data subsets at multiple different levels and reporting categories to provide enhanced analytical flexibility. For more detailed examples about how to properly use these data, please refer to the Using the Absenteeism Data File examples below.

Note: To protect student privacy, data are suppressed (*) on the Absenteeism by Reason downloadable files if the cell size within a selected student population (eligible cumulative enrollment) is 10 or less. Additionally, for Race/Ethnicity, "Not Reported" is suppressed, regardless of actual cell size, if the student population for one or more other race/ethnicity groups is suppressed.

General Description of the Data File

General Description of the Data File

Absenteeism data are submitted by local educational agencies (LEAs) and charter schools to the California Department of Education (CDE) as part of the annual End of Year 3 (EOY 3) data submission in the California Longitudinal Pupil Achievement Data System (CALPADS). Absenteeism data and Cumulative Enrollment are reviewed and certified in CALPADS as being accurate by authorized district or school personnel. In order to certify data in CALPADS, authorized district or charter school personnel are required to review the accuracy of all data associated with the applicable CALPADS submission. CALPADS data certification must be performed by district superintendents, charter school administrators, or their designees. Please contact the district or school if you have any questions about their certified CALPADS data.

Source: Absenteeism and Cumulative Enrollment data are submitted and certified by LEAs and/or charter schools as part of the annual CALPADS End of Year 3 submission.

Note: An asterisk (*) appearing in a data field is used to protect student privacy.

Using the Absenteeism Data File

This file contains different subsets of data based on the values of different variables. If these sub-setting variables are not used properly, it is easy to end up with incorrect or duplicative data. Please refer to the following examples below as a guide for properly using these data:

1. Get school-level data totals with one record per school with school totals (without student group totals)
   1. Aggregate Level = S (School)
   2. Charter School (Y/N) = Y and N
   3. DASS (Y/N) = Y and N
   4. Reporting Category = TA
      
      
2. Get school-level data totals by student group (Reporting Category) for all non-charter schools
   1. Aggregate Level = S (School)
   2. Charter School (Y/N) = N
   3. DASS (Y/N) = Y and N
   4. Reporting Category Not equal to TA
      
      
3. Get school-level data totals by student group (Reporting Category) for all DASS schools
   1. Aggregate Level = S (School)
   2. Charter School (Y/N) = Y and N
   3.  DASS (Y/N) = Y
   4. Reporting Category Not equal to TA
      
      
4. Get district-level data totals by student group (Reporting Category) for non-charter schools
   1. Aggregate Level = D (District)
   2. Charter School (Y/N) = N
   3.  DASS (Y/N) = All
   4. Reporting Category Not equal to TA
      
      
5. Get statewide-level data totals for charter schools that are DASS schools
   1. Aggregate Level = T (State)
   2. Charter School (Y/N) = Y
   3.  DASS (Y/N) = Y
   4. Reporting Category = TA