File Structure: Homeless Enrollment Data

File structure for downloadable files containing Homeless Student Enrollment by Dwelling Type data disaggregated by race/ethnicity, gender, student group, and grade level. Cumulative Enrollment and Homeless Student Enrollment are also provided.

Files include state, county, district, and school level data. Please refer to the file structure for details for information about which data are included in the file. Data are not included for districts and independently reporting charter schools (IRCs) that did not certify their California Longitudinal Pupil Achievement Data System (CALPADS) End-of-Year 3 submission.

This file contains aggregate data with disaggregated data subsets at multiple different levels and reporting categories to provide enhanced analytical flexibility. For more detailed examples about how to properly use these data, please refer to the Using the Homeless Enrollment Data File examples below.

Note: To protect student privacy, data are suppressed (*) on the Homeless Student Enrollment downloadable files if the cell size within a selected student population (cumulative enrollment) is 10 or less. Additional information about data suppression on the DataQuest reports and downloadable files is available on the Homeless Student Data Suppression webpage.

General Description of the Data File

Field Name	Description
Academic Year	The academic year (July 1 – June 30) corresponding to the time period during which the data were collected.
Aggregate Level	An indicator of the aggregation level. T = State C = County D = District S = School Note: One of these values must be chosen to obtain an unduplicated count at the selected level.
County Code	A unique two-digit code corresponding to the county.
District Code	A unique five-digit code corresponding to the district.
School Code	A unique seven-digit code corresponding to the school.
County Name	County Name.
District Name	District or Administrative Authority Name.
School Name	School Name.
Charter (All/Y/N)	An indicator of the aggregation level. All = Includes data for all schools regardless of charter status. For Aggregate Levels T, C, and D, data for all schools are included in the aggregate. Charter = All is not applicable for Aggregate Level = S (school-level). Y = Includes only data for charter schools in the selected aggregate for Aggregate Levels T, C, and D. For Aggregate Level = S, a value of Charter = Y indicates that the school is a charter school. N = Includes only data for non-charter schools in the selected aggregate for Aggregate Levels T, C, and D. For Aggregate Level = S, a value of Charter = N indicates that the school *is not* a charter school. Note: One of these values must be chosen to obtain an unduplicated count at the selected level.
DASS (All/Y/N)	An indicator of the aggregation level. All = Includes data for all schools regardless of DASS status. For Aggregate Levels T, C, and D, data for all schools are included in the aggregate. DASS = All is not applicable for Aggregate Level = S (school-level). Y = Includes only data for DASS schools in the selected aggregate for Aggregate Levels T, C, and D. For Aggregate Level = S, a value of DASS = Y indicates that the school is a DASS school. N = Includes only data for non-DASS schools in the selected aggregate for Aggregate Levels T, C, and D. For Aggregate Level = S, a value of DASS = N indicates that the school is not a DASS school. Note: One of these values must be chosen to obtain an unduplicated count at the selected level.
Reporting Category	An indicator of the student group reporting category (Race/Ethnicity, Student Group, Grade Level, and Unaccompanied Youth) disaggregation or subset. To protect student privacy, the following Reporting Categories are not available at all Aggregate Levels: (1) Race/Ethnicity, Student Group, and Grade Level data are not available at the school-level (i.e., Aggregate Level = S); and (2) Gender and Unaccompanied Youth data are not available at the district- and school-levels (i.e., Aggregate Levels = D and S). RB = African American RI = American Indian or Alaska Native RA = Asian RF = Filipino RH = Hispanic or Latino RD = Did not Report RP = Pacific Islander RT = Two or More Races RW = White SE = English Learners SD = Students with Disabilities SM = Migrant GM = Male GF = Female GX = Non-Binary Gender GZ = Missing Gender GRKN = Kindergarten GR01 = Grade 1 GR02 = Grade 2 GR03 = Grade 3 GR04 = Grade 4 GR05 = Grade 5 GR06 = Grade 6 GR07 = Grade 7 GR08 = Grade 8 GR09 = Grade 9 GR10 = Grade 10 GR11 = Grade 11 GR12 = Grade 12 HUYN = Homeless Unaccompanied Youth (No): Students who were identified as homeless during the academic year that were in the direct care of their parent or guardian at the selected entity during the academic year. HUYY= Homeless Unaccompanied Youth (Yes): Students who were identified as homeless during the academic year that were NOT in the direct care of their parent or guardian at the selected entity during the academic year. TA = Total Note: Select Reporting Category = TA for aggregate totals without consideration of a Reporting Category student group.
Cumulative Enrollment	Cumulative enrollment consists of the total number of unduplicated primary and short-term enrollments within the academic year (July 1 to June 30), regardless of whether the student is enrolled multiple times within a school or district. Cumulative enrollment is calculated at each reporting level (e.g., state, county, district, or school) and therefore is not necessarily additive from one reporting level to the next. For example, if a student is enrolled in multiple schools within a district during the academic year, they are counted once at each school, but only once in the district's cumulative enrollment.
Homeless Student Enrollment	Homeless student enrollment consists of the total unduplicated number of cumulatively enrolled students who experienced homelessness at any point in time during the academic year at the selected reporting level (e.g., state, county, district, or school).
Temporarily Doubled Up	A temporary residence where a homeless family is sharing the housing of other persons due to the loss of housing, economic hardship, or other similar reasons. On the report, data in this column represent the percentage/number of the Homeless Student Enrollment whose Dwelling Type was reported as being Temporarily Doubled Up.
Temporary Shelters	A temporary residence provided for homeless individuals who would otherwise sleep on the street, or a temporary residence provided to individuals in emergency situations. This should not be used for children who are in temporary residences awaiting permanent placement in foster care. On the report, data in this column represent the percentage/number of the Homeless Student Enrollment whose Dwelling Type was reported as being Temporary Shelters.
Hotels/Motels	A temporary residence for homeless individuals usually requiring payment or vouchers for lodging and services on a daily, weekly, or monthly basis. On the report, data in this column represent the percentage/number of the Homeless Student Enrollment whose Dwelling Type was reported as being Hotels/Motels.
Temporarily Unsheltered	A type of residence for homeless individuals that is not meant for human habitation, such as cars, parks, sidewalks, abandoned buildings, campgrounds, trailer parks, bus and train stations, or persons abandoned in the hospital (on the street). A rule of thumb would be to see the dwelling as comparable to an automobile in that it shelters but is not adequate housing. On the report, data in this column represent the percentage/number of the Homeless Student Enrollment whose Dwelling Type was reported as being Temporarily Unsheltered.
Missing/Unknown	No dwelling type reported for the homeless student. On the report, data in this column represent the percentage/number of the Homeless Student Enrollment whose Dwelling Type was not reported or is unknown.

General Description of the Data File

Homeless Student Enrollment data are submitted by local educational agencies (LEAs) and charter schools to the California Department of Education (CDE) as part of the annual End of Year 3 (EOY 3) data submission in the California Longitudinal Pupil Achievement Data System (CALPADS). Homeless Student Enrollment data and Cumulative Enrollment are reviewed and certified in CALPADS as being accurate by authorized district or school personnel. In order to certify data in CALPADS, authorized district or charter school personnel are required to review the accuracy of all data associated with the applicable CALPADS submission. CALPADS data certification must be performed by district superintendents, charter school administrators, or their designees. Please contact the district or school if you have any questions about their certified CALPADS data.

Source: Homeless Student Enrollment and Cumulative Enrollment data are submitted and certified by LEAs and/or charter schools as part of the annual CALPADS End of Year 3 submission.

Using the Homeless Student Enrollment Data File

This file contains different subsets of data based on the values of different variables. If these sub-setting variables are not used properly, it is easy to end up with incorrect or duplicative data. Please refer to the following examples below as a guide for properly using these data:

Get school-level data totals with one record per school with school totals (without student group totals)
1. Aggregate Level = S (School)
2. Charter School (Y/N) = Y and N
3. DASS (Y/N) = Y and N
4. Reporting Category = TA
Get school-level data totals by student group (Reporting Category) for all non-charter schoolss
1. Aggregate Level = S (School)
2. Charter School (Y/N) = N
3. DASS (Y/N) = Y and N
4. Reporting Category Not equal to TA
Get school-level data totals by student group (Reporting Category) for all DASS schools
1. Aggregate Level = S (School)
2. Charter School (Y/N) = Y and N
3. DASS (Y/N) = Y
4. Reporting Category Not equal to TA
Get district-level data totals by student group (Reporting Category) for non-charter schools
1. Aggregate Level = D (District)
2. Charter School (Y/N) = N
3. DASS (Y/N) = All
4. Reporting Category Not equal to TA
Get statewide-level data totals for charter schools that are DASS schools
1. Aggregate Level = T (State)
2. Charter School (Y/N) = Y
3. DASS (Y/N) = Y
4. Reporting Category = TA

Questions: Data Reporting Office | dro@cde.ca.gov | 916-327-0219

Last Reviewed: Tuesday, December 12, 2023

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