2022–23 Title I, Part A School Student Counts

Data Collection Purpose

The purpose of the school student counts data collection form is to report the school ranking method, the low-income measurement to be used by the local educational agency (LEA) to allocate Title I funds, total student enrollment counts, and eligible low-income student counts for each school. The information entered will be used by the LEA to calculate eligibility and ranking for Title I, Part A school allocations.

Program Information

The data reported in this form will populate the Title I, Part A School Allocations data collection form and will be used by the LEA to calculate eligibility and ranking for Title I, Part A School Allocations.

To determine Title I, Part A School Allocations, the LEA may use:

• prior fiscal year school-level student data; or
• current fiscal year school-level student data.

Total student enrollment and eligible low-income students counts* have been pre-populated into this form with prior fiscal year (FY) data from the certified California Longitudinal Pupil Achievement Data System (CALPADS) Fall 1 submission.

*The eligible low-income student counts have been pre-populated with eligible low-income students ages 5-17 only. LEAs have the option to include all eligible low-income students when determining school allocations depending on the low-income measure selected.

Please review the information in the following “Important Update” section regarding updating pre-populated school-level student data.

Important Update

According to ESSA Section 1113(a)(5)(A), the LEA shall use the same measure of poverty; which measure of poverty shall be one of the following:

• The number of children eligible for Free or Reduced-Price Meals (FRPM) under the Richard B. Russell National School Lunch Act (42 United States Code (U.S.C.) 1751 et seq.);
• The number of children in families receiving assistance under the State program funded under Part A of Title IV of the Social Security Act (SSI);
• The number of children eligible to receive medical assistance under the Medicaid Program;
• The number of children aged five through seventeen in poverty counted in the most recent census data approved by the Secretary; or
• A composite of such indicators.

If the LEA selects a Low-income Measure of “FRPM”, please review the following instructions regarding how to obtain school-level student data for “student enrollment” counts and “eligible low-income student” counts for prior and current FY.

To obtain prior FY school-level student data:

• LEAs may obtain prior fiscal year data from the "Unduplicated Student Poverty – FRPM Data" file available on the California Department of Education (CDE) FRPM (Student Poverty) Data web page:
• The total Eligible Low-income Students counts data appears in Column U, titled: FRPM Count (K─12).
• The LEA may manually enter the "FRPM Count" data (from Column U) into the "Eligible Low-income Students" field of the School Student Counts data collection form to include all eligible low-income students for each school within the LEA

To obtain current FY school-level student data:

• LEAs may obtain current fiscal year data by running the CALPADS Snapshot Report 1.1:
• Open the report set filters as follows:
• Status: SELPA Approved
• Age Eligibility: ALL (K-12,UE,US) to obtain all eligible low-income student counts
• The student enrollment count data appears in the column titled: "Enrollments" (third column from the left).
• The "Eligible Low-income Students" count data appears in the column titled: "FRPM Eligible" (last column on the right).

Note: The “Enrollment” count data is entered into the “Student Enrollment” field of this form for each school; the FRPM Eligible count data is entered into the “Eligible Low Income Students” Field in this form.

The LEA may manually enter current FY school-level student data in place of prior year data in this form.

If the LEA selects one of the following low-income measures (SSI, Medicaid, Census, or Composite), LEA staff should contact Rina DeRose via email rderose@cde.ca.gov for additional information and instructions.

Additional information is available on the CDE Title I, Part A School Students Counts web page.

U.S. Department of Education Fact Sheet – To be reviewed by LEAs with Missing National School Lunch Program Data

The U.S. Department of Education (ED) issued an updated Fact Sheet, titled: Successfully Implementing State-Administered Programs in the Elementary and Secondary Education Act of 1965 Without Complete National School Lunch Program Data from School Years 2020−21 and 2021−22, dated January 12, 2022 (PDF) web document.

The guidance primarily extends existing flexibilities, allowing districts to account for missing 2020−21 or 2021−22 National School Lunch Program (NSLP) data in many cases by using alternate options. To the extent that NSLP data from FY 2020−2021 and FY 2021−2022 are not available, the options available to an LEA for its within-LEA allocations in FY 2021−2022 and FY 2022−2023 include:

• Poverty data from other sources, including Medicaid or Temporary Assistance for Needy Families (TANF);
• The “best available” NSLP data, including data from the 2019−20 school year;
• Any NSLP data from a more recent school year that may be accessible, for example, direct certification data (please see ED guidance for when a multiplier can be used);
• A combination of the best available NSLP data from 2019−20, 2020−21, and 2021−22; or
• Data from a survey conducted by the State or district which replicates NSLP data.

Some form of this alternate data can be used to determine eligibility and allocations for Title I, Part A. The LEA may choose to manually enter the data in place of the pre-populated prior year data.

Important: Records must be maintained to verify any revisions made to pre-populated data.

School student enrollment should include the total number of children enrolled in each school listed.

If the grade levels of a school have changed, then the LEA County-District-School (CDS) coordinator must submit the update on the California Department of Education (CDE) Online Public Update for Schools (OPUS-CDS) web-based application. For additional OPUS-CDS instructions, please follow the link.

For more information, please refer to the CDE Title I, Part A School Student Counts web page.

CDE Program Staff Contact

Rina DeRose
Education Programs Consultant
Title I Policy, Program, and Support Office
rderose@cde.ca.gov
916-323-0472

Procedures - Ranking and Funding Options

Displayed Data

School name, School code, Low grade offered, and High grade offered: Source data from the CDE CDS database, as reflected in the California School Directory web-based application.

Pre-populated Data

Student enrollment and Eligible low income students: These fields will be pre-populated with PRIOR year certified data from the CALPADS Fall 1 submission report. The pre-populated data in the column titled “Eligible Low-income Students,” only includes students ages 5─17.

LEAs may manually update the data to include all students depending on the low-income measure selected to determine school allocations.

The pre-populated data can be edited in this data collection form. Please review the instructions in the “Important Update” section above for additional instructions. Once this data collection form is saved as a draft, the system will not pre-populate data again.

Procedures – Student Counts

Optional Function

Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.

Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.

Error Messages

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