2019–20 Title IV, Part A LEA Closeout Report
Consolidated Application Winter Release data entry instructions for the 2019–20 Title IV, Part A Local Educational Agency (LEA) Closeout Report data collection form.Data Collection Purpose
This data collection form is used to collect the fiscal year (FY) expenditures, by activity level, for Title IV, Part A and determine if there are any unspent funds. The 2019–20 Title IV, Part A Local Educational Agency (LEA) Closeout Report data collection form must be completed by all LEAs that applied for and received 2019–20 Title IV, Part A funds.
Guidance
For additional information on Title IV, Part A use of funds go to the California Department of Education (CDE) Title IV, Part A: Student Support and Academic Enrichment (SSAE) web page.
CDE Program Staff Contact
Kevin Donnelly
Education Programs Consultant
Rural Education and Student Support Office
TitleIV@cde.ca.gov
916-319-0942
Displayed Data - Allocation and Transfers
2019–20 Title IV, Part A LEA allocation: Source data from the CDE Title IV, Part A web page.
Funds transferred-in amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.
Funds transferred out-amount: Data displays as reported in the same fiscal year Federal Transferability data collection form.
2019–20 Title IV, Part A LEA available allocation: The Title IV, Part A LEA allocation plus transferred-in amount minus the total funds transferred out of Title IV, Part A.
Procedures – Final Expenditures
Pre-populated Data
Well-Rounded Educational Opportunities activities, Safe and Healthy Students activities, and Effective Use of Technology activities: These editable fields are pre-populated with data from the same fiscal year Title IV, Part A LEA Use of Funds and Carryover form, if that prior year form was certified. Note: Administrative and indirect costs and Technology Infrastructure were not part of the 2019–20 Title IV, Part A Use of Funds Report data collection, therefore those fields will initially be blank.
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter the expenditures for Administrative and Indirect Costs. | Required field. Enter an amount equal to or greater than zero. Amount entered cannot exceed 15% of the Title IV, Part A LEA available allocation. |
2 |
Enter the expenditures for Well-Rounded Educational Opportunities activities. | Required field. Enter an amount equal to or greater than zero. |
3 |
Enter the expenditures for Safe and Healthy Students Activities. | Required field. Enter an amount equal to or greater than zero. |
| 4 | Enter the expenditures for Effective Use of Technology Activities. | Required field. Enter an amount equal to or greater than zero. |
| 5 | Enter the expenditures for Technology Infrastructure. | Required field. Enter an amount equal to or greater than zero. |
Displayed Data – Total Expenditures and Unspent Funds
Total Expenditures: The sum of all expenditure amounts.
Amount of Unspent Funds: The Title IV, Part A LEA available allocation minus all expenditures.
Note: The CDE will invoice the LEA to return the unspent 2019–20 total LEA allocation.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Total Expenditures Amount | Total expenditures cannot be greater than the 2019-20 LEA available allocation. | Ensure the sum of all expenditures is not greater than the total Title IV, Part A LEA available allocation. |
| Administrative and Indirect Costs | Administrative and indirect costs cannot exceed 15% of the LEA available allocation. | Ensure that administrative and indirect costs do not exceed 15% of the Title IV, Part A LEA available allocation. |