Dear Select County and District Superintendents and Charter School Administrators:

Notification of Selection for 2023–24 Cycle D Online Federal Program Monitoring Review

Federal and state laws require the California Department of Education (CDE) to monitor the implementation of certain programs operated by local educational agencies (LEAs). School districts, direct-funded charter schools, and county offices of education that receive funding for certain programs may be selected for a Federal Program Monitoring (FPM) compliance review by the state. The purpose of the review is to ensure that the programs operating by LEAs meet minimum fiscal and programmatic requirements.

For an overview of the FPM review process, please access the CDE Compliance Monitoring web page at Compliance Monitoring - Testing & Accountability (CA Dept of Education).

The CDE considers several factors including program size, per-pupil allocation, level of support, and compliance history to identify LEAs for FPM review. Based on these factors, the CDE has selected your LEA for an online FPM review during the 2023–24 school year. A list of selected Cycle D LEAs can be accessed at 2023-24 LEAs Selected for Cycle D Online - Compliance Monitoring (CA Dept of Education).

At this time, in order to begin preparations for the review, the CDE requests that you:

• Designate an FPM Review Coordinator in your LEA to serve as the primary point of contact for the CDE during the monitoring process. The FPM Review Coordinator should have program administration experience and be available throughout the review process.
• Complete a web-based survey by April 28, 2023, which will inform the CDE about local factors to consider in scheduling the 2023-24 FPM review. The survey can be accessed at FPM Scheduling and Information Request 23-24 (ca.gov) [Note: The preceding link is no longer valid].

Your LEA will also have access to a designated CDE Review Team Lead, who will work directly with your FPM Review Coordinator to get the process started and provide additional, ongoing support. For CDE Review Team Lead contact information, please access the following link: Federal Program Monitoring Review Lead Assignments - Compliance Monitoring (CA Dept of Education).

Specifics regarding the 2023-24 FPM review schedule, identification of programs to be reviewed, program monitoring instruments, and future training opportunities will be announced in late May 2023. The CDE Review Team Lead will contact your designated FPM Review Coordinator when this information becomes available.

If you have any questions regarding the FPM process, please contact the CDE FPM Office by phone at 916-319-0935 or by email at fpmoffice@cde.ca.gov.

Sincerely,

Jerry Winkler, Director

Educational Data Management Division

JW:cm