CA Partnership Academies Annual Report

Introduction

The filing of an Annual Report to CDE is mandatory for schools participating in the California Partnership Academies (CPA) program. In order to facilitate the collection of the Annual Report and to ensure the accuracy of the data contained in the Reports, we have implemented an automated system through the Programs Grant Management System (PGMS). This report is due annually by June 30th.

CAPAAR Access

Each academy coordinator, co-coordinator, school principal, administrator and counselor in charge of the academy, CTE Director, District Financial Officer, and district fiscal analysts, and Superintendent will receive a user name and password for access to the CAPAAR System.

• To update contact information, select the "Academy Contacts" section of the report. Here, you will be able to update your user information.
• Contact information may be updated by the user, the district CTE Director, or CDE staff. If the user or the CTE Director is unavailable, please email CAPAAR@cde.ca.gov to request a contact update.
• To review a user ID and password, select "forgot my user ID and password" and follow the prompts to receive your log-in credentials.
• PGMS will send you an email with steps to receive your log-in credentials.

Submitting the CAPAAR Application

The submission order of the CAPAAR is as follows:

1. Academy Coordinators complete and submit the report.
   
   
   • Upon completion of all the sections, the "Submit" button will appear. The "Submit" button will not appear until all sections of the report are complete. The reporting menu will indicate that a section is incomplete.
     
     
2. Principals review and approve: Upon reviewing the report, click submit. The system will register the principal's digital signature and will then generate an email for the Superintendent.
   
   
3. Superintendents review and approve: Upon reviewing the report, click submit. The system will register the superintendent’s digital signature and will then generate an email stating the report has been certified by the Superintendent.
   
   
4. The CDE CPA team will review and either provide final approval or request edits. If edits are required, an email will be sent to the coordinator.

Application Status

The Application Status of the Reporting Menu will indicate when each signature has been provided. The status will be one of the following:

• The application is incomplete (application needs coordinator’s digital signature)
• The application is submitted by the coordinator and ready for principal approval. (application needs principal's digital signature)
• The application is accepted by the principal and ready for the superintendent approval (application needs superintendent’s digital signature)
• The application is approved by the CDE.

Entering Data

Most academies will find the need to set aside a substantial amount of time for the Student Data section as data is entered on a per-student basis in the system. Once completed, schools will not need to re-enter the personal data for existing students as the system update will automatically “promote” these students each year they remain in the academy. Academies will only need to enter information for new students each year.

Please see the Frequently Asked Questions (FAQ) for more information.