CAPAAR Frequently Asked Questions

Academy Contacts

Each listed contact has a user ID and password. To add a new user or edit and existing user, please enter the updated information in the "Academy Contacts" section of the CAPAAR report. Only the user, the District CTE Director, or CDE staff may update contact information.

The system allows the following users:

• Academy Coordinator
• Academy Co-Coordinator
• Principal
• School Administrator responsible for academy (Non-principal)
• Counselor responsible for academy
• District CTE Director
• District Financial Officer
• District Fiscal Analysts
• Superintendent

Note: District Superintendent and School Principal information may only be updated by an LEA's OPUS-CDS coordinator. You can view your district's OPUS-CDS coordinator on CAPAAR.

Approval Process

The submission order of the CAPAAR is as follows:

1. Academy Coordinators complete and submit the report.
   
   
   • Upon completion of all sections, the "Submit" button will appear. The "Submit" button will not appear until all sections of the report are complete. The reporting menu will indicate that a section is incomplete.
     
     
   • Upon submission, the system will register the coordinator's digital signature and will send an automated email to the principal letting them know that the report is ready for review.
     
     
2. Principals review and approve: Upon reviewing the report, click submit. The system will register the principal's digital signature and will then generate an email for the Superintendent review and approve.
   
   
3. Superintendents review and approve: Upon reviewing the report click submit. The system will register the superintendent's digital signature and will then generate an email stating the report has been certified by the Superintendent.
   
   
4. The CDE CPA team will review and either provide final approval or request edits. If edits are required, an email will be sent to the coordinator.

Average Teacher Cost per Teaching Period

This amount can be determined by taking the annual teacher salary and dividing it by the number of periods in a typical school day.

Funding

CAPAAR determines the number of students that qualify for funding. In order to qualify for funding, a student must meet the following criteria:

• Obtained 90 percent of credits in courses that are required for graduation (grades 10, 11, 12)
• 80 percent or higher attendance (grades 10 and 11)
• Graduated (grade 12)

As you input your student data, the system will automatically determine whether the student qualifies for funding. According to CPA EC Section 54691, the maximum funding allocation is 90 students at $900 per student for a total of $81,000.

The “required credits toward graduation current year, not cumulative” pertains to the number of credits that a student would need in their current school year to meet graduation requirements. For example, if the school requires 220 credits to graduate, the number that you would enter in this field is 55 (220/4 = 55).

Credits Toward Graduation

One of the criteria to qualify for funding is based on the percentage of credits the student earned each year. To qualify for funding, a student must obtain 90 percent of the credits each academic year in courses that are required for graduation.

Therefore, when inputting the number of credits earned and required, only input the credits earned/required for courses that are required for graduation in that specific grade level.

Students At Promise

CA EC Section 54690 requires at least 50 percent of 10th graders to be considered "at-promise".

To be considered "At-promise", students must meet at least three of the following criteria:

• Less than 80 percent attendance
• Record of underachievement
• Show disinterest in regular school
• Econically disadvantaged
• Score of Level 2 or lower on the 8th grade ELA or Math Smarter Balanced Assessment
• Grade point average (GPA) of 2.2 or lower

Must provide an explanation if less than 50 percent.

Courses and Curriculum

CPA course requirements, per EC Section 546942 are as follows:

• Grade 10: Three academic and one Career Technical Education (CTE)
• Grade 11: Three academic and one CTE
• Grade 12: One academic and one CTE required

CTE courses must clearly show a sequence that builds in knowledge and skill

• Grade 10: Introductory
• Grade 11: Concentrator
• Grade 12: Capstone

Navigation Bar

The users should only use the navigation bar at the top of the page to navigate the site. You should not use the browser back/forward navigation buttons, as your data will be lost.

Race and Ethnicity Codes

The two-part question asks about student ethnicity and race separately. The individual data collection format of the two-part question is as follows:

Ethnicity (select one)

• Hispanic or Latino (A person who is Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.)
• Not Hispanic or Latino

Race (select one or more, regardless of ethnicity)

• American Indian or Alaska Native (A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.)
  
  
• Asian (A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example; Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.)
  
  
• Black or African American (A person having origins in any of the black racial groups of Africa.)
  
  
• Native Hawaiian or Other Pacific Islander (A person having origins in any of the original peoples of Hawaii, Guam, Samoa or other Pacific Islands.)
  
  
• White (A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.)

Save as Draft and Submit Buttons

The Save as Draft button saves the information on the page displayed and allows the user to return to the page to finish entering information. The Submit button saves the information on the page displayed and uploads it to the system. When a section is complete, this will be indicated on the Reporting Menu page. The Submit to Principal/Superintendent/CDE button will only appear when the status for each part of the report indicates that it is complete.

Saving/Printing Reports

At the bottom of the Reporting Menu there is a hyperlink to Full Annual Academy Reports. This will take you to the Report List. You will be able to save each section as a webpage or a spreadsheet.

Timed Out

When the user has not entered data for a period of time, the system “times out” and requires the user to log on again. All data entered in the currently displayed section will be lost unless the user saved the data prior to the commencement of the time-out.

To avoid losing your work, we recommend saving your report frequently.