CAPAAR Frequently Asked Questions

Academy Contacts

Each listed contact has a user id and password. District Superintendent and School Principal information may only be updated by an LEA’s OPUS-CDS coordinator. To find your OPUS-CDS coordinator please check the California School Directory. If there is a new hire for any of the other positions provided, please email the CPA team at CAPAAR@cde.ca.gov.

Average Teacher Cost per Teaching Period

This amount can be determined by taking the annual teacher salary and dividing it by the number of periods in a typical school day.

CAPAAR Error Messages

When contacting the CPA team with questions and error messages, please be sure to indicate your CPA ID number, CPA name, and high school name and, when needed, a screen shot of the error message. This will help us to quickly address your needs and concerns.

Credits Toward Graduation

The “required credits toward graduation current year, not cumulative” pertains to the number of credits that a student would need in their current school year to meet graduation requirements. For example, if the school requires 220 credits to graduate, the number that you would enter in this field is 55 (220/4 = 55).

Missing Submit Button

When you complete each section of the report, the Reporting Menu will indicate that each section is complete. When each section is complete, the Submit to… button will appear. If it does not, please take the following steps:

• Log out of the report
• Delete your browser's cache/cookies
• Close and then reopen your browser
• Log back into the system making sure that only one window is open in your browser
• The Submit to… button should now be active
• Email the CDE CPA team at CAPAAR@cde.ca.gov if the button is still missing (include screenshot).

Navigation Bar

The user should ONLY use the navigation bar at the top of the page to navigate the site. You should not use the browser back/forward navigation buttons, as your data will be lost.

Race and Ethnicity Codes

The two-part question asks about student ethnicity and race separately. The individual data collection format of the two-part question is as follows:

Ethnicity (select one)

• Hispanic or Latino (A person who is Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.)

• Not Hispanic or Latino

Race (select one or more, regardless of ethnicity)

• American Indian or Alaska Native (A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.)

• Asian (A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example; Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.)

• Black or African American (A person having origins in any of the black racial groups of Africa.)

• Native Hawaiian or Other Pacific Islander (A person having origins in any of the original peoples of Hawaii, Guam, Samoa or other Pacific Islands.)

• White (A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.)

Save as Draft and Submit Buttons

The Save as Draft button saves the information on the page displayed and allows the user to return to the page to finish entering information. The Submit button saves the information on the page displayed and uploads it to the system. When a section is complete, this will be indicated on the Reporting Menu page. The Submit to Principal/Superintendent/CDE button will only appear when the status for each part of the report indicates that it is complete.

Saving/Printing Reports

At the bottom of the Reporting Menu there is a hyperlink to Full Annual Academy Reports. This will take you to the Report List. From here you will be able to save each section as a webpage or a spreadsheet.

Timed Out

When the user has not entered data for 120 minutes, the system “times out” and requires the user to log on again. All data entered in the currently displayed section will be lost unless the user saved the data prior to the commencement of the time-out.