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File Structure: Cumulative Enrollment Data

File structure for downloadable files containing cumulative enrollment data from the California Longitudinal Pupil Achievement Data System (CALPADS) reported by race/ethnicity, gender, and student group.

These files include state, county, district, and school-level data. Please refer to the file structure for details on what data are contained in the file. These files also contain aggregate data with disaggregated data subsets at different levels and reporting categories to provide enhanced analytical flexibility. For more detailed examples about how to properly use these data, please refer to the Using the Cumulative Enrollment Data File examples below.

Note: To protect student privacy, data are suppressed (*) on the data file if the cell size within a selected student population (cumulative students) is 10 or less. Additionally, the "Not Reported" race/ethnicity is suppressed, regardless of actual cell size, if the student population for one or more other race/ethnicity groups is suppressed. Data are not included for districts and independently reporting charter schools (IRCs) that did not certify their California Longitudinal Pupil Achievement Data System (CALPADS) End-of-Year 3 submission.

General Description of the Cumulative Enrollment Data File

Field Name Description

Academic Year

The academic year (July 1 – June 30) corresponding to the time period during which the data were collected.
Aggregate Level

An indicator of the aggregation level.

  • T = State
  • C = County
  • D = District
  • S = School

Note: One of these values must be chosen to obtain an unduplicated count at the selected level.
County Code A unique two-digit code corresponding to the county.
District Code A unique five-digit code corresponding to the district.

School Code

A unique seven-digit code corresponding to the school.

County Name

County Name.

District Name

District or Administrative Authority Name.

School Name

School Name.

Charter (All/Y/N)

An indicator of whether data for all schools, only charter schools, or only non-charter schools are included:

  • All = Includes data for all schools regardless of charter status. For Aggregate Levels T, C, and D, data for all schools are included in the aggregate. For Aggregate Level = S, "All" is not an applicable status; rather, for Aggregate Level = S, either Charter = Y or Charter = N, depending on the school

  • Y = Includes only data for charter schools. For Aggregate Level = S, only charter schools are included. For Aggregate Levels T, C, and D, only data for charter schools are included in the aggregate.

  • N = Includes only data for non-charter schools. For Aggregate Level = S, only non-charter schools are included. For Aggregate Levels T, C, and D, only data for non-charter schools are included in the aggregate.

Note: One of these values must be chosen to obtain an unduplicated count at the selected level.

Reporting Category

An indicator of the student group reporting category (race/ethnicity, gender, or student group) disaggregation or subset.

  • RB = African American
  • RI = American Indian or Alaska Native
  • RA = Asian
  • RF = Filipino
  • RH = Hispanic or Latino
  • RD = Not Reported
  • RP = Pacific Islander
  • RT = Two or More Races
  • RW = White
  • GM = Male
  • GF = Female
  • GX = Non-Binary Gender (Beginning 2019–20)
  • GZ = Missing Gender
  • SE = English Learners
  • SD = Students with Disabilities
  • SS = Socioeconomically Disadvantaged
  • SM = Migrant
  • SF = Foster
  • SH = Homeless
  • TA = Total

Note: Select Reporting Category = TA for aggregate totals without consideration of a Reporting Category student group.

Cumulative Enrollment

Cumulative enrollment consists of the total number of unduplicated primary and short-term enrollments within the academic year (July 1 to June 30), regardless of whether the student is enrolled multiple times within a school or district. Cumulative enrollment is calculated at each reporting level (e.g., school, district, county, and state) and therefore is not necessarily additive from one reporting level to the next. For example, if a student is enrolled in multiple schools within a district during the academic year, they are counted once at each school, but only once in the district's cumulative enrollment.

General Description of the Data File

The cumulative enrollment data are submitted by local educational agencies (LEAs) and charter schools to the California Department of Education (CDE) as part of the annual End of Year 3 (EOY 3) data submission in the CALPADS. Data are reviewed and certified in CALPADS as being accurate by authorized district or school personnel. In order to certify data in CALPADS, authorized district or charter school personnel are required to review the accuracy of all data associated with the applicable CALPADS submission. The data certification must be performed by district superintendents, charter school administrators, or their designees. Please contact the district or school if you have any questions about their certified CALPADS data.

Source: Cumulative Enrollment data are submitted and certified by LEAs and/or charter schools as part of the annual CALPADS End of Year 3 submission.

Using the Cumulative Enrollment Data File

This file contains different subsets of data based on the values of different variables. If these sub-setting variables are not used properly, it is easy to end up with incorrect or duplicative data. Please refer to the following examples below as a guide for properly using these data:

  1. Get school-level data totals with one record per school (without student group totals)
    1. Aggregate Level = S (School)
    2. Reporting Category = TA

  2. Get school-level data totals by student group (Reporting Category) for all non-charter schoolss
    1. Aggregate Level = S (School)
    2. Charter (All/Y/N) = N
    3. Reporting Category Not equal to TA

  3. Get district-level data totals with one record per district (without student group totals)
    1. Aggregate Level = D (District)
    2. Charter (All/Y/N) = All
    3. Reporting Category = TA

  4. Get district-level data totals by student group (Reporting Category) for charter schools
    1. Aggregate Level = D (District)
    2. Charter School (All/Y/N) = Y
    3. Reporting Category Not equal to TA

  5. Get statewide-level data totals for non-charter schools (without student group totals)
    1. Aggregate Level = T (State)
    2. Charter School (All/Y/N) = N
    3. Reporting Category = TA
Questions:   Analysis Measurement & Accountability Reporting Division | dro@cde.ca.gov
Last Reviewed: Thursday, November 21, 2024
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