2024–25 Title I Nonprofit Equitable Services
Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2024–25 Title I, Part A Nonprofit Private School Equitable Services Reservations data collection form.Data Collection Purpose
The purpose of this data collection form is to calculate the Title I, Part A allocation available for direct equitable services.
Program Information
The local educational agency (LEA) must apply the proportion used to calculate the proportional share to its entire Title I allocation (including any Title II, Part A or Title IV, Part A funds that an LEA transfers into Title I, Part A) before it reserves any funds for other purposes, including all reservations the Every Student Succeeds Act (ESSA) requires or authorizes an LEA to take off the top of its Title I allocation, such as reservations for administration, parent and family engagement, children in institutions for neglected or delinquent children, homeless children and youth, and district-wide initiatives.
The nonprofit private school equitable services reservations for Parent and Family Engagement are to carry out the provisions of ESSA Section 1116, including promoting family literacy and parenting skills. A LEA that receives a Title I, Part A allocation greater than $500,000 must reserve not less than one percent of the Title I, Part A LEA allocation to carry out the provisions of ESSA Section 1116(a)(3)(A) Parent and Family Engagement.
An LEA must determine the amount of funds necessary for administering equitable services separately from the amount of funds needed for the administration of the Title I program for students in public schools. After an LEA has determined the proportional share of Title I, Part A funds to be used in the provision of equitable services consistent with ESSA section 1117, to pay for administering its Title I program for private school students with Title I funds, the LEA must reserve an amount from the Title I, Part A proportional share that is reasonable and necessary for the LEA’s administration of equitable services (2 C.F.R. §§ 200.403(a) and 200.404).
For more information, please refer to the California Department of Education (CDE) Title I Services for Students in Private Schools web page.CDE Program Staff Contact
Sylvia Hanna
Education Programs Consultant
Equitable Services Ombudsman
Title I Policy, Program, and Support Office
shanna@cde.ca.gov
916-319-0948
Displayed Data – Nonprofit Private School Equitable Services Percentage Calculation
Total participating nonprofit private school low income students: The sum of all participating nonprofit private school low income students as were entered in the same fiscal year Title I, Part A Nonprofit Private School Low Income Count data collection form.
Procedures - Participating Students
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the Total Participating Public and Nonprofit Private School Low Income Students count. | Required field. See additional instructions below. |
To determine the total participating public and nonprofit private school low income students count, please follow these directions:
- For Procedures Step 1 (above), enter a preliminary value that is one greater than the value displayed in the form’s preceding total participating nonprofit private school low income students field; then save this form and exit it.
- Then select to open the Title I, Part A LEA Allocation and Reservations data collection form; enter acceptable data into at least all the required fields, which are denoted by asterisks; then save that form and exit it.
- Then
select to open the Title I, Part A School Allocations data collection form and use one of the following methods to determine the sum of Title I served public school low income students.
- The first method is to sum the Eligible Low Income Students counts for each Title I served public school; or
- The second method is to enter a $1.00 into the $ per Low Income Student column for each Title I served public school, then select Recalculate. The recalculated value will then display as the sum of Title I served public schools low income students count in the second to the last field of the form; or
- The third method is to download the schools template then after the Excel document opens, sum the Eligible Low Income Students column for all Title I served public schools.
- Exit the Title I, Part A School Allocations form.
- Return to this form, then calculate the sum of Title I served public schools low income students count, which was determined using one of the methods noted above in the Title I, Part A School Allocations form, plus the total participating nonprofit private school low income students count, which is displayed in this form. The sum of those two counts equals the total participating public and nonprofit private school low income students; enter that sum in that field (Procedures Step 1 above).
- Select Recalculate then save this data collection form so the nonprofit private school equitable services proportional share can appropriately calculate and display.
Percent of nonprofit private school low income students for equitable service calculation: Data is calculated as a percentage of total participating nonprofit private school low income students count divided by total participating public and nonpublic private school low income students count.
Displayed Data – Allocation
2024–25 Title I, Part A LEA allocation: Source data from the CDE Title I, Parts A and D web page.
Procedures - Transferred Funds
| Step | Action | Program Instructions |
|---|---|---|
| 2 | Enter the Transferred-in Amount. | Required field. The amount transferred-in from Title II, Part A and/or Title IV, Part A to Title I, Part A must be equal to or greater than zero. |
Displayed Data – Available Allocation and Equitable Services Amount
2024–25 Title I, Part A LEA available allocation: The sum of Title I, Part A LEA allocation plus the transferred-in amount.
Nonprofit private school equitable services proportional share amount: Data is calculated by multiplying the 2024–25 Title I, Part A LEA allocation plus any manually entered transferred in amount by the percent of nonprofit private school low income students for equitable services calculated above.
Displayed Data – Equitable Services Required Reservations
Minimum parent and family engagement reservation: An equitable services parent and family engagement reservation is required if the LEA total available allocation is greater than $500,000. If applicable, the reservation is automatically calculated and displayed. Data is calculated as one percent (1 percent) of the nonprofit private school equitable services proportional share amount.
Procedures – Equitable Services Required and Authorized Reservations
| Step | Action | Program Instructions |
|---|---|---|
| 3 | Enter the amount reserved for Parent and Family Engagement. | Required field – amount must be equal to or greater than zero. If the LEA allocation is greater than $500,000, then the field is pre-populated with 100% of the minimum parent and family engagement reservation amount. The amount can be changed but cannot be less than the minimum parent and family engagement reservation amount. Once the form is saved, the data will not auto-populate again. |
| 4 | Enter the amount reserved for Other Authorized Activities. | Optional field subject to consultation with nonprofit private school(s). |
| 5 | Enter the amount of the Indirect Cost Reservation. | Optional field subject to consultation with nonprofit private school(s). The indirect cost rate (ICR) for federal programs is a rate previously approved by the CDE through the use of the Standardized Account Code Structure software ICR worksheet (Form ICR). Final approved rates are posted on the CDE ICR web page. |
| 6 | Enter the amount of the Administrative Reservation. | Optional field subject to consultation with nonprofit private school(s). Whether the LEA consolidates Title I, Part A funds with other ESSA programs, the maximum reservation allowable for administrative costs is 15% (the total of the Indirect Cost and Administrative Reservations). The 15% is to be used for activities or services that are not direct services to students at the school sites. The California Education Code Section 63001 requires LEAs to utilize no less than 85% at school sites for direct services to students, regardless of whether the services are centralized at the LEA level, managed by the school, or funded through LEA reservations. |
Displayed Data - Reservation Summary
Total equitable services required and authorized reservations: The sum of all reservation amounts.
Amount available for direct equitable services: Data is calculated as the nonprofit private school equitable services proportional share amount minus total equitable services required and authorized reservations.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Total Participating Public and Nonprofit Private School Low Income Students Count | Total participating public and nonprofit private school low income students count must be greater than total participating nonprofit private school low income students count. | Adjust count as needed. |
| Total Participating Public and Nonprofit Private School Low Income Students Count | Total participating public and nonprofit private school low income students count cannot be greater than total attendance area low income students count. | Adjust count as needed. |
| Not field name specific | The nonprofit private school equitable services proportional share amount is not the correct amount as a percentage of the Title I, Part A LEA allocation. | Select Recalculate, then select Save. |
| Not field name specific | One or more nonprofit private schools closed since Title I, Part A Nonprofit Private School Low Income Count was saved or certified. The total participating nonprofit private school low income students count has been adjusted to include only active participating nonprofit private school low income student counts. | Informational only. No action required. |
| LEA Parent and Family Engagement Amount | The parent and family engagement amount cannot be less than the minimum parent and family engagement reservation amount. | Increase the amount as needed to meet the requirement. |
| Equitable Services Proportional Share Amount | Amount available for direct equitable services to nonprofit private schools must be greater than zero. | Select Recalculate, then select Save. |
| Not field name specific | The administrative reservation amount plus indirect cost reservation amount exceeds 15% of the nonprofit private school equitable services proportional share amount. | Reduce reservation amounts appropriately. |
| Not field name specific | The nonprofit private school equitable services proportional share amount must be recalculated. A change has occurred to either the Title I, Part A LEA allocation or the percent of nonprofit private school low income students for equitable service calculation. To recalculate this value and resolve this error, save this submission again. | To recalculate this value and resolve this error, return to Title I, Part A Nonprofit Private School Equitable Services Reservations , then save it again. |
| Not field name specific | Title I, Part A LEA Allocation and Reservations has been certified with data from this form. After recertifying this form, Title I, Part A LEA Allocation and Reservations may need to be saved and certified again. | Data Dependency: After recertifying this data, Title I, Part A LEA Allocation and Reservations must be saved and certified again. |
| Transferred-in Amount | Transferred-in amount is required. | Enter an amount equal to or greater than zero. |