2022–23 Title IV, Part A LEA Closeout Report
Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2022–23 Title IV, Part A Local Educational Agency (LEA) Closeout Report data collection form.Data Collection Purpose
This data collection form is used to collect the fiscal year (FY) expenditures, by activity level, for Title IV, Part A and determine if there are any unspent funds. The 2022–23 Title IV, Part A Local Educational Agency (LEA) Closeout Report data collection form must be completed by all LEAs that applied for and received 2022–23 Title IV, Part A funds.
Program Information
For additional information on Title IV, Part A use of funds go to the California Department of Education (CDE) Title IV, Part A: Student Support and Academic Enrichment (SSAE) web page.
CDE Program Staff Contact
Kevin Donnelly
Education Programs Consultant
Rural Education and Student Support Office
TitleIV@cde.ca.gov
Displayed Data - LEA Allocation
2022–23 Title IV, Part A LEA allocation: Source data from the CDE Title IV, Part A web page.
Procedures – Transferred Funds
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter the Funds Transferred-in Amount. | Required field. The amount transferred-in from Title II, Part A to Title IV, Part A, for the same fiscal year, must be equal to or greater than zero. |
2 |
Enter the Transferred-out Amount. | Required field. The amount transferred-out from Title IV, Part A into the other allowable Title programs, for the same fiscal year, must be equal to or greater than zero. |
Displayed Data - Available Allocation
2022–23 Title IV, Part A LEA available allocation: The Title IV, Part A LEA allocation plus transferred-in amount minus the total funds transferred out of Title IV, Part A.
Procedures – Final Expenditures
Pre-populated Data
Administrative and indirect costs, Well-Rounded Educational Opportunities activities, Safe and Healthy Students activities, Effective Use of Technology activities, and Technology Infrastructure: These editable fields are pre-populated with data from the same fiscal year Title IV, Part A LEA Use of Funds and Carryover form, if that prior year form was certified.
| Step | Action | Program Instructions |
|---|---|---|
3 |
Enter the expenditures for Administrative and Indirect Costs. | Required field. Enter an amount equal to or greater than zero. Amount entered cannot exceed 15% of the Title IV, Part A LEA available allocation. |
4 |
Enter the expenditures for Well-Rounded Educational Opportunities activities. | Required field. Enter an amount equal to or greater than zero. |
5 |
Enter the expenditures for Safe and Healthy Students Activities. | Required field. Enter an amount equal to or greater than zero. |
| 6 | Enter the expenditures for Effective Use of Technology Activities. | Required field. Enter an amount equal to or greater than zero. |
| 7 | Enter the expenditures for Technology Infrastructure. | Required field. Enter an amount equal to or greater than zero. |
Displayed Data – Total Expenditures and Unspent Funds
Total Expenditures: The sum of all expenditure amounts.
Amount of unspent Funds: The 2022–23 Title IV, Part A LEA available allocation minus total expenditures.
Note: The CDE will invoice the LEA to return the unspent 2022–23 total LEA allocation funds.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Total Expenditures Amount | Total expenditures cannot be greater than the 2022-23 LEA available allocation. | Ensure the sum of all expenditures is not greater than the total Title IV, Part A LEA available allocation. |
| Administrative and Indirect Costs | Administrative and indirect costs cannot exceed 15% of the Title IV, Part A LEA available allocation. | Ensure that administrative and indirect costs do not exceed 15% of the Title IV, Part A LEA available allocation. |
| Well-Rounded Educational Opportunities activities | Well-Rounded Educational Opportunities activities amount needs to be at least 20% of the Title IV, Part A LEA available allocation for those LEAS with an allocation of $30,000 or more. | Ensure at least 20% of the available allocation is entered into the Well-Rounded Educational Opportunities activities field. |
| Safe and Healthy Students activities | Safe and Healthy Students activities amount needs to be at least 20% of the Title IV, Part A LEA available allocation for those LEAS with an allocation of $30,000 or more. | Ensure at least 20% of the available allocation is entered into the Safe and Healthy Students activities field. |
| Not field name specific | For those LEAS with an allocation of $30,000 or less, at least 20% of the Title IV, Part A LEA available allocation must be spent for either Well-Rounded Educational Opportunities or Safe and Healthy Students activities. | Ensure at least 20% of the available allocation is entered into the Well-Rounded Educational Opportunities activities or the Safe and Healthy Students activities field. |
| Technology Infrastructure | Technology Infrastructure amount needs to be less than or equal to 15% of amount entered in Effective Use of Technology Activities field. | Ensure that the Technology Infrastructure amount does not exceed 15% of the amount entered in the Effective Use of Technology activities field. |
| Transferred-in Amount | Transferred-in amount is required. | Enter an amount equal to or greater than zero. |
| Transferred-out Amount | Transferred-out amount is required. | Enter an amount equal to or greater than zero. |