2024–25 Title IV Private School Participation
Consolidated Application and Reporting System (CARS) Winter Release data entry instructions for the 2024–25 Title IV, Part A Nonprofit Private School Participation data collection form.Data Collection Purpose
The local educational agency (LEA) must offer to provide equitable services that address the needs of nonprofit private school students, teachers, and other educational personnel under the programs listed. This completed data entry form, along with the LEA’s records of contact and consultation, will serve to document that the nonprofit private schools were contacted and made decisions regarding whether to participate in Title IV, Part A Student Support.
This data collection form will not display for county offices of education or direct funded charters. This data collection form is relevant to districts only; for it to display a district must apply for and be designated to receive a Title IV, Part A allocation. If a district that applied for and was designated to receive a Title IV, Part A allocation did not complete the Spring Release Nonprofit Private School Consultation data collection form or did complete it by indicating that no nonprofits were eligible for participation, then no data can be entered into this data collection form.
Note: The California Department of Education (CDE) county-district-school (CDS) database informs the Consolidated Application and Reporting System (CARS) as to whether an active nonprofit private school is located within or outside of a district’s boundaries to determine in which district’s school list the active nonprofit private school belongs so it will automatically populate into that district’s Spring Release Nonprofit Private School Consultation data collection form. The option to add active nonprofit private schools from outside a district’s boundaries to the district’s school list in CARS can only be done via the Spring Release Nonprofit Private School Consultation data collection form.Program Information
The Title IX, Part E Uniform Provisions federal guidance in the US Department of Education Policy Overview web document, Providing Equitable Services to Eligible Private School Children, Teachers, and Families 
(DOC) outlines
mandated consultation between LEAs and eligible private schools. LEA records should include dates of contact, persons contacted, and the results of such contacts with each nonprofit private school or Nonpublic, Nonsectarian School. These records should document both the participating nonprofit private schools and those choosing not to participate in Elementary and Secondary Education Act services.
It is expected that districts engaged in private school consultation have verified the nonprofit status of the private school and the accuracy of student enrollment data if it is being used for the purpose of providing equitable services.
California Department of Education (CDE) Program Staff Contact
Kevin Donnelly
Education Programs Consultant
Rural Education and Student Support Office
TitleIV@cde.ca.gov
Displayed Data – School Grid
School name and School code: Displayed data sourced through the CDE CDS database, as reflected in the CDE California School Directory web-based application.
Note: Active nonprofit private schools with the “Signed Written Affirmation on File” option marked as “Yes” in the Spring Release Nonprofit Private School Consultation form are included in this data collection form.
Enrollment: Displayed data sourced through the CDE CDS database.
Procedures – Participation
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Indicate Title IV, Part A Participation by selecting Yes or No. | Required field. Participation will not display if the school does not have a signed written affirmation on file. |
Displayed Data – Added Schools
School added: A displayed “Y” (Yes) or “N” (No) flag identifying whether an active nonprofit private school was added to the district’s nonprofit private school list via the Spring Release Nonprofit Private School Consultation data collection form.
Note: If the added school record indicates “N”, it signifies the active nonprofit private school is located within the district’s boundaries, per the CDE CDS database, and would have automatically populated into the district’s Spring Release Nonprofit Private School Consultation form. If the added school record indicates “Y”, it signifies the active nonprofit private school is located outside the district’s boundaries, per the CDE CDS database, and did not automatically populate into the district’s Spring Release Nonprofit Private School Consultation form.
Optional Function
Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.
Choose file / Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.
Note: This optional function to work offline in a spreadsheet, rather than manually entering data directly into the data collection form, may be useful if a district has more schools than can display in a single view of the data collection form on-screen.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Not Field Name Specific | Title IV, Part A LEA Allocations has been certified with data from this form. After recertifying this form, Title IV, Part A LEA Allocations may need to be saved and certified again. | If the equitable services for nonprofit private schools amount previously certified in Title IV, Part A LEA Allocations is affected by a change made in this form, then return to Title IV, Part A LEA Allocations, update as appropriate, re-save, then recertify when appropriate. |
| Not field name specific | Nonprofit Private School Consultation has been recertified. Title IV, Part A Nonprofit Private School Participation must be saved and certified again. | Return to Title IV, Part A Nonprofit Private School Participation and re-save it. |