Categorical Programs Reporting Deadlines

Categorical Programs calendar of key reporting deadlines for local educational agencies (LEAs).

Below is a list for local educational agencies (LEAs) of key reporting deadlines and reporting information for select state and federal categorical programs administered by the California Department of Education’s (CDE) Categorical Allocations & Audit Resolution Office. Please visit the CDE’s Funding web page for the reporting requirements for all other programs.

Requests for Applications and Miscellaneous Reports

State Programs

State Program (SACS Resource Code)	Key Dates and Reporting Details
Classified School Employee Summer Assistance Program (7415)	To see if funding is appropriated for a specified year and the respective school year for withholdings, please visit the CDE's Classified School Employee Summer Assistance Program (CSESAP) web page. Below are key dates for CSESAP: March 1 – April 1 (each year in which funds are appropriated): LEA Notification to the CDE of Election to participate End of June – July 31 (following each school year in which withholdings are made): LEA Request for Payment from the CDE
Mandate Block Grant (0000)	August 1 – 30 of each year: LEAs notify the CDE of its decision to participate by submission of the Mandate Block Grant Application
Unemployment Insurance Management System (0000)	October 1 – November 1 of each year: County offices of education report covered employees in the Form J-3 and return it to the CDE. For more information on the Form J-3, please visit the CDE’s Unemployment Insurance Management System web page.

State Program
(SACS Resource Code)

Key Dates and Reporting Details

Classified School Employee Summer Assistance Program
(7415)

To see if funding is appropriated for a specified year and the respective school year for withholdings, please visit the CDE's Classified School Employee Summer Assistance Program (CSESAP) web page. Below are key dates for CSESAP:

March 1 – April 1 (each year in which funds are appropriated): LEA Notification to the CDE of Election to participate
End of June – July 31 (following each school year in which withholdings are made): LEA Request for Payment from the CDE

Mandate Block Grant
(0000)

August 1 – 30 of each year: LEAs notify the CDE of its decision to participate by submission of the Mandate Block Grant Application

Unemployment Insurance Management System
(0000)

October 1 – November 1 of each year: County offices of education report covered employees in the Form J-3 and return it to the CDE. For more information on the Form J-3, please visit the CDE’s Unemployment Insurance Management System web page.

Federal Programs

Federal Program (SACS Resource Code)	Key Dates and Reporting Details
Title I, Part A (3010) Title I, Part D, Subpart 2 (3025) Title II, Part A (4035) Title III, English Learner (4203) Title III, Immigrant (4201) Title IV, Part A (4127)	Report Cash Balance here: Cash Management Data Collection Period 1: July 10 – 31 Period 2: October 10 – 31 Period 3: January 10 – 31 Period 4: April 10 – 30
Comprehensive Support and Improvement to LEAs (3182)	Report expenditures here: Grant Management and Reporting Tool (GMART) Report 1: July 1 – July 31 Report 2: October 1 – 31 Report 3: February 1 – 28 Report 4: July 1 – 31 (of the following year) Final Report: October 1 – 31 (of the following year) The CSI LEA Application for Funding is available in GMART from early February through early March of each year. For more information on the Application for Funding and reporting dates, please visit the CDE’s CSI LEA Applications for Funding web page.
Neglected or Delinquent Survey (3025)	November 1 – 30 of each year: LEAs submit the Annual Survey of Local Institutions for Neglected or Delinquent Children for the purposes of Title I, Part D, Subpart 2 funding.

Federal Program
(SACS Resource Code)

Key Dates and Reporting Details

Title I, Part A (3010)
Title I, Part D, Subpart 2 (3025)
Title II, Part A (4035)
Title III, English Learner (4203)
Title III, Immigrant (4201)
Title IV, Part A (4127)

Report Cash Balance here: Cash Management Data Collection

Period 1: July 10 – 31
Period 2: October 10 – 31
Period 3: January 10 – 31
Period 4: April 10 – 30

Comprehensive Support and Improvement to LEAs (3182)

Report expenditures here: Grant Management and Reporting Tool (GMART)

Report 1: July 1 – July 31
Report 2: October 1 – 31
Report 3: February 1 – 28
Report 4: July 1 – 31 (of the following year)
Final Report: October 1 – 31 (of the following year)

The CSI LEA Application for Funding is available in GMART from early February through early March of each year. For more information on the Application for Funding and reporting dates, please visit the CDE’s CSI LEA Applications for Funding web page.

Neglected or Delinquent Survey
(3025)

November 1 – 30 of each year: LEAs submit the Annual Survey of Local Institutions for Neglected or Delinquent Children for the purposes of Title I, Part D, Subpart 2 funding.

COVID-19 Stimulus Funding

LEAs are required to report to the CDE on funds received through the Coronavirus Aid, Relief, and Economic Security (CARES) Act, the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act, and the American Rescue Plan (ARP) Act. For reporting windows and use of funds timelines, please visit the CDE’s Federal Stimulus Reporting web page. LEAs can report on these funds through the Stimulus Funding Reporting Application and can utilize the Reporting Help Pages for guidance. For questions regarding the programs listed below, please contact the CDE Federal Stimulus Team by email at EDReliefFunds@cde.ca.gov.

Program	SACS Resource Code(s)
Elementary and Secondary School Emergency Relief (ESSER II) (CRSSA Act, Section 313(b))	3212
ESSER III (ARP Act, Section 2001)	3213, 3214
Expanded Learning Opportunities Grants (ELO-G)	3216, 3217, 3218, 3219
Homeless Children and Youth (HCY) Fund II (ARP Act Section 2001(b))	5634

Questions: Categorical Allocations & Audit Resolution Office | CAAR@cde.ca.gov

Last Reviewed: Monday, August 21, 2023

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