Guidance: 2024–25 Immigrant Expenditure Report

Expenditures

Refer to the Every Student Succeeds Act (ESSA), Section 3115 (e)(1) as a guide to determine authorized expenditures for the relevant Title III Immigrant Program Subgrant:

ESSA, Section 3115:

5. Activities by agencies experiencing substantial increases in immigrant children and youth —
   1. In General — An eligible entity receiving funds under section 3114(d)(1) shall use the funds to pay for activities that provide enhanced instructional opportunities for immigrant children and youth, which may include —
      1. family literacy, parent and family outreach, and training activities designed to assist parents and families to become active participants in the education of their children;
         
      2. recruitment of, and support for personnel, including teachers and paraprofessionals who have been specifically trained, or are being trained, to provide services to immigrant children and youth;
      3. provision of tutorials, mentoring, and academic or career counseling for immigrant children and youth;
      4. identification, development and acquisition of curricular materials, educational software, and technologies to be used in the program carried out with awarded funds;
      5. basic instructional services that are directly attributable to the presence of immigrant children and youth in the local educational agency involved, including the payment of costs of providing additional classroom supplies, costs of transportation, or such other costs as are directly attributable to such additional basic instructional services;
      6. other instructional services that are designed to assist immigrant children and youth to achieve in elementary schools and secondary schools in the United States, such as programs of introduction to the educational system and civics education; and
      7. activities, coordinated with community-based organizations, institutions of higher education, private sector entities, or other entities with expertise in working with immigrants, to assist parents and families of immigrant children and youth by offering comprehensive community services.

Direct Administrative Costs

The recommended direct administration expenses for a fiscal year may not exceed 2 percent of such funds for the cost of administering the program.

Indirect Costs

Local educational agencies (LEAs) are authorized to apply approved indirect costs to the portion of the subgrant that is not reserved for direct administrative costs. A list of approved indirect cost rates are available on the California Department of Education (CDE) Indirect Cost Rates (ICR) web page.

Supplement, Not Supplant

Federal funds made available under this subpart shall be used to supplement the level of federal, state, and local public funds that, in the absence of such availability, would have been expended for programs for English learner (EL) students and immigrant children and youth and in no case to supplant such federal, state, and local public funds.

Program Requirement

LEAs that participate in the Title III Immigrant program funding, are required to:

• Maintain annually updated Local Control and Accountability Plan (LCAP), LCAP Federal Addendum (Addendum) and complete the Consolidated Application (ConApp). The LCAP, in conjunction with the Addendum and the ConApp serve to meet the ESSA LEA Plan requirement;
• Agree to assurances that the district will comply with the legal requirements related to state and/or federal programs; and
• Submit projected budget reports on the Consolidated Application via the Consolidated Application and Reporting System.

For more information, please visit the CDE Title III Frequently Asked Questions web page.

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