Appendix B: Error Message Codes

EU1

The file cannot be processed as it is not an ASCII file. (EU1)

Confirm the uploaded file is a tab delimited text file (.txt) (e.g., not a Microsoft Excel file [.xls or .xlsx]).

CDD-801A Electronic File Transfer

EU120

The Child's Ethnicity is invalid. (EU120)

Confirm the format of the child’s ethnicity meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child’s Ethnicity

EU130

The "Child's Race - American Indian or Alaskan Native" is invalid. Valid entries are "Y" or "N". (EU130)

Confirm the format of the child’s race meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child’s Race

EU131

The "Child's Race - Asian" is invalid. Valid entries are "Y" or "N". (EU131)

Confirm the format of the child’s race meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child’s Race

EU132

The "Child's Race - Black or African American" is invalid. Valid entries are "Y" or "N". (EU132)

Confirm the format of the child’s race meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child’s Race

EU133

The "Child's Race - Native Hawaiian or Other Pacific Islander" is invalid. Valid entries are "Y" or "N". (EU133)

Confirm the format of the child’s race meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child’s Race

EU134

The "Child's Race - Caucasian" is invalid. Valid entries are "Y" or "N". (EU134)

Confirm the format of the child’s race meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child’s Race

EU140

The "Child's Gender" is invalid. (EU140)

Confirm the format of the child’s gender meets the CDMIS-required electronic file format specifications (i.e., M or F).

Child Gender

EU146

Child Receives Part-Time Care is invalid. (EU146)

Confirm the format of the Child Receives Part-Time Care meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child Receives Part-Time Care

EU2

The file cannot be processed as it must contain 1 - 100,000 records. (EU2)

Confirm the uploaded file contains a minimum of 1 record and a maximum of 100,000 records.

CDD-801A Electronic File Transfer

EU25

Child Has Individualized Education Plan (IEP) must be "Y" or "N". (EU25)

Confirm the format of the Child Has IEP meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child has IEP

EU26

Invalid IEP information. (EU26)

Confirm the format of the Child Has IEP meets the CDMIS-required electronic file format specifications (i.e., Y or N).

Child has IEP

EU27

The TANF/CalWORKs Cash Aid information is required. (EU27)

Enter TANF/CalWORKs Cash Aid information.

TANF/CalWORKs Cash Aid Recipient

EU28

Invalid Temporary Assistance for Needy Families (TANF)/California Work Opportunity and Responsibility to Kids (CalWORKs) information. (EU28)

Confirm the format of the TANF/CalWORKs information meets the CDMIS-required electronic file format specifications (i.e., Y or N).

TANF/CalWORKs Cash Aid Recipient

EU30

Invalid Family Income information. (EU30)

Confirm the format of the Monthly Family Income meets the CDMIS-required electronic file format specifications (i.e., whole numbers only [0-9]; no letters or symbols).

Monthly Family Income

EU32

Invalid Reason for Receiving Child Development Services. (EU32)

Confirm the format of the Reason for Receiving Child Care meets the CDMIS-required electronic file format specifications (i.e., A, B, D, E, F, G, H, J, or Q).

Reason for Receiving Child Care

EU33

The row does not contain 40 tab delimiters and a carriage return/line feed. (EU33)

Confirm the format of the uploaded file meets the CDMIS-required electronic file format specifications (i.e., no blank records, no extra fields).

CDD-801A Electronic File Transfer

EU34

Invalid Federal Information Processing Standards (FIPS) code. (EU34)

Confirm the FIPS Code entered is valid in California. Confirm the format of the FIPS Code meets the CDMIS-required electronic file format specifications (i.e., field contains five digits; leading zero is included).

Head-of-Household (HoH) FIPS Code, Provider FIPS Code

EU36

The child’s last name is required. (EU36)

Enter the child’s last name.

Child Last Name

EU39

The Child’s last name must contain only letters, hyphens, spaces, and apostrophes. (EU39)

Confirm the child’s last name is entered correctly; remove invalid characters.

Child Last Name

EU4

The report month/year is required. (EU4)

Enter the report month and year.

Report Month/Year

EU41

The child’s first name is required. (EU41)

Enter the child’s first name.

Child First Name

EU48

The child's date of birth is required. (EU48)

Enter the child’s date of birth.

Child Date of Birth

EU5

The report month/year does not match the report month/year selected for file upload. (EU5)

Confirm the report month and year are entered correctly. Confirm the file is uploaded to the correct report month and year.

Report Month/Year

EU50

The Provider Federal Employer ID Number (FEIN)/Social Security Number (SSN) is required. (EU50)

Enter the Provider FEIN/SSN.

Provider FEIN/SSN

EU51

Provider FEIN/SSN is not numeric. (EU51)

Confirm the Provider FEIN/SSN contains only numbers; remove invalid characters (e.g., dashes).

Provider FEIN/SSN

EU52

Provider FEIN/SSN must contain nine (9) numbers. (EU52)

Confirm the Provider FEIN/SSN contains nine numbers; remove invalid characters (e.g., dashes).

Provider FEIN/SSN

EU53

You have entered a Provider FEIN/SSN. The child’s information is required. (EU53)

Enter the child’s information.

Provider FEIN/SSN

EU54

The Type of Child Care is required. (EU54)

Enter the Type of Child Care.

Type of Care

EU55

The Type of Care information is invalid. (EU55)

Confirm that a valid two digit Type of Care code is entered. Confirm the format of the Type of Child Care meets the CDMIS-required electronic file format specifications (i.e., leading zero is included).

Type of Care

EU56

You have entered a Type of Child Care. The child’s information is required. (EU56)

Enter the child’s information.

Type of Care

EU57

Program Code 1 is required. (EU57)

Enter Program Code 1.

Program Code

EU58

Invalid Program Code. (EU58)

Confirm the format of the Program Code meets the CDMIS-required electronic file format specifications.

Program Code

EU6

The vendor number/submission code is required. (EU6)

Enter the vendor number/submission code.

Vendor Number/Submission Code

EU60

The report month/year does not match the report specifications. (EU60)

Confirm the format of the report month/year meets the CDMIS-required electronic file format specifications (e.g.,January 2010 should appear as 01/2010 in the file).

Report Month/Year

EU61

The vendor number/submission code does not meet the file format specifications. (EU61)

Confirm the format of the vendor number/submission code meets the CDMIS-required electronic file format specifications (i.e., is exactly seven characters long; does not contain symbols).

Vendor Number/Submission Code

EU7

The vendor number/submission code does not match the vendor number/submission code selected for file upload. (EU7)

Confirm the vendor number/submission code entered is correctly. Confirm the file is uploaded under the correct vendor number/submission code.

Vendor Number/Submission Code

EU9

A duplicate Family Identification/Case Number (FICN) already exists for this report month/year. (EU9)

Confirm the FICN is entered correctly; update or delete incorrect information. Confirm the file is uploaded to the correct report month and year.

Family Identification/Case Number

EU91

A family cannot have more than one start date. (EU91)

Confirm the family start date is entered correctly; update or delete incorrect information.

Family Start Date

EU92

All records are rejected. (EU92)

Confirm the format of the uploaded file meets the CDMIS-required electronic file format specifications and data entry validation rules.

CDD-801A Electronic File Transfer

EU93

A family cannot have more than one "Reason for Receiving Child Care". (EU93)

Confirm that the family Reason for Receiving Child Care is entered correctly; update or delete incorrect information.

Reason for Receiving Child Care

EU98

A duplicate Family Identification/Case Number (FICN) already exists for this report month/year in another sub-agency. (EU98)

Confirm the FICN is entered correctly for all sub-agencies; update or delete incorrect information. Confirm the file is uploaded to the correct report month and year, and sub-agency.

Family Identification/Case Number

EU99

One or more duplicate records for this family. (EU99)

Confirm the family record is entered correctly; update or delete incorrect information.

Family Identification/Case Number

LA03

"Child's Primary Language" must be a valid two digit language code. (LA03)

Confirm a valid two digit language code is entered. Confirm the format of the Child’s Primary Language meets the CDMIS-required electronic file format specifications (i.e., leading zero is included).

Child's Primary Language

LA04

Qulaity Rating and Improvement System (QRIS) Participation must be a valid one digit participation code: 0, 1, 7, or 8. (LA04)

Confirm a valid one digit participation code is entered (i.e., 0, 1, 7, or 8).

QRIS Participation

LA041

QRIS Participation is required. (LA041)

Enter the QRIS Participation information.

QRIS Participation

LA05

Accreditation Status must be a valid one digit accreditation code: 0, 1, 2, 3, 4, or 9. (LA05)

Confirm a valid one digit accreditation code is entered (i.e., 0, 1, 2, 3, 4, or 9).

Accreditation Status

LA051

Accreditation Status is required. (LA051)

Enter the Accreditation Status.

Accreditation Status

LA07

“Child is English Learner” information provided is invalid. (LA07)

Confirm English Learner information is entered correctly. Confirm the format of the Child is English Learner meets the CDMIS-required electronic file format specifications (i.e., Y, N, or blank); remove invalid characters.

Child is English Learner

MN40

CDD-801B Input/Edit is not allowed because the selected month has been locked for Administration for Children and Families (ACF) Reporting. (MN40)

The indicated CDD-801B report period is locked; no further edits to the CDD-801B for the indicated report period can be made.

CDD-801B Input/Edit

WB101

The "State Subsidized Monthly Payment for this Child Care" must be greater than zero. (WB101)1

Confirm the State Subsidized Monthly Payment for this Child Care is entered correctly.

State Subsidized Monthly Payment for This Child Care

WB102

The "Total Hours of Care this Month" must be greater than zero. (WB102)2

Confirm the Total Hours of Care this Month is entered correctly.

Total Hours of Care this Month

WB103

The "State Subsidized Monthly Payment for this Child Care" exceeds the maximum hourly rate available based on the "Total Hours of Care". (WB103)3

Confirm the State Subsidized Monthly Payment for This Child Care and Total Hours of Care are entered correctly.

State Subsidized Monthly Payment for This Child Care,Total Hours of Care this Month

WB104

When "Family Size" = 1, the "Child's First Name" and the "Head-of-Household First Name" must be the same. (WB104)

Confirm the family size and listed child(ren). If the family size represents only the child(ren) receiving subsidized child care services, change the HoH’s name (first, middle initial, and last) to match the (oldest) child’s name (first, middle initial, and last).

Family Size, HoH First Name, HoH Middle Initial, HoH Last Name

WB105

When "Is the Head-of-Household Single?" = "Child is Head of Household" and "Family Size" is greater than "1", the "Child's First Name" of the oldest child and the "Head-of-Household First Name" must be the same. (WB105)

Confirm that the child is the HoH. If yes, confirm the HoH First Name and the (oldest) Child First Name are the same. If no, correct the Is the Head-of-Household Single? information field accordingly.

Is the Head-of-Household Single?, HoH First Name, Child First Name

WB106

When "Family Size" = 1, the "Child's Middle Initial" and the "Head-of-Household Middle Initial" must be the same. (WB106)

Confirm the family size and listed child(ren). If the family size represents only the child(ren) receiving subsidized child care services, change the HoH’s Middle Initial to match the (oldest) Child’s Middle Initial.

Family Size, HoH Middle Initial, Child Middle Initial

WB107

When "Is the Head-of-Household Single?" = "Child is Head of Household" and "Family Size" is greater than "1", the "Child's Middle Initial" of the oldest child and the "Head-of-Household Middle Initial" must be the same. (WB107)

Confirm that the child is the HoH. If yes, confirm the HoH Middle Initial and the (oldest) Child Middle Initial are the same. If no, correct the “Is the Head-of-Household Single?” information field accordingly.

Is the Head-of-Household Single?, HoH Middle Initial, Child Middle Initial

WB108

The "State Subsidized Monthly Payment for this Child Care" cannot be less than the minimum hourly rate available based on the "Total Hours of Care". (WB108)3

Confirm the “State Subsidized Monthly Payment for This Child Care” and “Total Hours of Care” are entered correctly.

State Subsidized Monthly Payment for This Child Care, Total Hours of Care this Month

WB110

The "Total Hours of Care this Month" exceeds the maximum hours of care a child can receive in a month. (WB110)4

Confirm the Total Hours of Care this Month is entered correctly.

Total Hours of Care this Month

WB111

The "Total Hours of Care this Month" for this child exceeds the maximum hours of care a child can receive in a month for all types of care listed. (WB111)4

Confirm the Total Hours of Care this Month is entered correctly.

Total Hours of Care this Month

WB113

The "State Subsidized Monthly Payment for this Child Care" is required. (WB113)

Enter the State Subsidized Monthly Payment for this Child Care.

State Subsidized Monthly Payment for This Child Care

WB114

The "State Subsidized Monthly Payment for this Child Care" can only contain whole numbers. (WB114)

Confirm the State Subsidized Monthly Payment for this Child Care contains only whole numbers (0-9); remove invalid characters (i.e., letters, symbols).

State Subsidized Monthly Payment for This Child Care

WB115

The "Total Hours of Care this Month" is required. (WB115)

Enter the Total Hours of Care this Month.

Total Hours of Care this Month

WB116

The "Total Hours of Care this Month" can only contain whole numbers. (WB116)

Confirm the Total Hours of Care this Month contains only whole numbers (0-9); remove invalid characters (i.e., letters, symbols).

Total Hours of Care this Month

WB120

If "Is the Head of Household Single?" = "Child is Head of Household", then Family Size cannot be less than the number of children listed. (WB120)

Confirm the “Is the Head of Household Single?” information and the Family Size are entered correctly.

Is the Head-of-Household Single?, Family Size

WB122

Both the Month and Year are required for "Month and Year Child Care Assistance Began". (WB122)

Enter the Month and Year Child Care Assistance Began.

Month and Year Child Care Assistance Began

WB123

The "Month and Year Child Care Assistance Began" cannot be after report month. (WB123)

Confirm the Month and Year Child Care Assistance Began is entered correctly.

Month and Year Child Care Assistance Began

WB125

This Provider/Type of Child Care already exists for this child's services. (WB125)

Confirm the Provider/Type of Child Care is entered correctly; update or delete inaccurate information.

Type of Care

WB126

Provider's address is required. (WB126)

Enter the Provider’s address.

Provider Address

WB127

Provider City is required. (WB127)

Enter the Provider City.

Provider City

WB135

The "Monthly Child Care Family Fee" cannot be zero unless the "Reduced Fee" box is checked to indicate the family's fee was reduced because they paid an amount to another agency for child care services for this month, or the "Reason for Receiving Child Development Services" is "A - Child Protective Services." (WB135)

Confirm the Monthly Child Care Fee is entered correctly and the “Reduced Fee” box is checked appropriately.

Monthly Child Care Family Fee, Reduced Fee

WB137

Family Income Sources cannot be "Unavailable" unless Reason for Receiving Child Development Services is "A - Child Protective Services". (WB137)

Confirm the Family Income Sources and Reason For Receiving Child Care are entered correctly.

Family Income Sources, Reason for Receiving Child Care

WB138

All Race categories are answered No. At least one Race category must be answered Yes. (WB138)

Enter “Yes” for at least one Race category.

Child’s Race

WB139

Provider Address and "Provider City" cannot be identical. (WB139)

Confirm the Provider Address and Provider City are entered correctly; update or delete incorrect information.

Provider Address, Provider City

WB20

The information for “Is either parent currently on active duty (i.e. serving full-time) in the U.S. Military?” is required. (WB20)

Enter the “Is either parent currently on active duty (i.e. serving full-time) in the U.S. Military?” information.

Is either parent currently on active duty (i.e. serving full-time) in the U.S. Military?

WB21

The information for “Is either parent currently a member of either a National Guard or Military Reserve Unit?” is required. (WB21)

Enter the “Is either parent currently a member of either a National Guard or Military Reserve Unit?” information.

Is either parent currently a member of either a National Guard or Military Reserve Unit?

WB22

The information for “Is the family homeless?” is required. (WB22)

Enter the “Is the family homeless?” information.

Is the family homeless?

WB236

Unavailable for "Family Income Greater than 85% of State Median Income" is allowed only when "Reason for Receiving Child Development Services" is "A - Child Protective Services. (WB236)

Confirm the "Family Income Greater than 85% of State Median Income" information field and Reason for Receiving Child Care are entered correctly.

Family Income Greater than 85 Percent of State Median Income (SMI) Level, Reason for Receiving Child Care

WB26

The information for “Is the Head-of-Household Single?” is required. (WB26)

Enter the “Is the Head-of-Household Single?” information.

Is the Head-of-Household Single?

WB27

The Monthly Child Care Family Fee is required. (WB27)

Enter the Monthly Child Care Family Fee.

Monthly Child Care Family Fee

WB32

The Monthly Family Income is below 40% of the State Median Income. The Monthly Child Care Fee for this family should be zero (0). (WB32)

Confirm the Monthly Family Income and Monthly Child Care Fee are entered correctly.

Monthly Child Care Family Fee, Monthly Family Income

WB326

The Provider Address must be at least seven characters long excluding spaces. (WB326)

Confirm the Provider Address is at least seven characters long excluding spaces.

Provider Address

WB327

The Provider Address cannot be a post office box. (WB327)

Confirm no P.O. Box information is entered.

Provider Address

WB328

The Provider Address can only include letters, numbers or commas, periods or dashes. (WB328)

Confirm the Provider Address is entered correctly; remove invalid symbols.

Provider Address

WB33

Family Fee cannot exceed the full time monthly fee on the family fee schedule for the family size and income provided. (WB33)

Confirm the Monthly Child Care Fee, Family Size, and Monthly Family Income are entered correctly.

Monthly Child Care Family Fee, Family Size, Monthly Family Income

WB34

Monthly Family Income for this Family Size cannot exceed 85 percent of the State Median Income. (WB34)

Confirm the Monthly Family Income and Family Size are entered correctly. If the monthly family income exceeds 85 percent of the SMI, exclude the family from the CDD-801B and update the record in the corresponding CDD-801A (i.e., answer “Yes” to the "Family Income Greater than 85% of State Median Income" information field).

Monthly Family Income, Family Size, Family Income Greater than 85 Percent of SMI Level

WB43

Answer to "Family Income Greater than 85% of the State Median Income Level" is inconsistent with "Family Size" and "Monthly Family Income" information provided. (WB43)

Confirm the Monthly Family Income and Family Size are entered correctly. Confirm the “Family Income Greater than 85 Percent of the SMI Level” information field is answered accordingly.

Family Income Greater than 85 Percent of SMI Level, Family Size, Monthly Family Income

WB45

The Family Size is required. (WB45)

Enter the Family Size.

Family Size

WB47

The Head-of-Household Social Security Number is no longer required and should be left blank. (WB47)

Remove the HoH SSN information.

HoH SSN

WB51

The Family Income Sources are required. (Yes, No, or Unavailable for each source) (WB51)

Enter the Family Income Sources.

Family Income Sources

WB52

Monthly Family Income must be zero because countable income has not been identified. (WB52)

Answer “Yes” to at least one family income source.

Family Income Sources

WB64

The child’s ethnicity is required. (WB64)

Enter the Child’s Ethnicity.

Child’s Ethnicity

WB65

The child’s race (American Indian or Alaskan Native) is required. (Yes or No) (WB65)

Enter the Child’s Race.

Child’s Race

WB66

The child’s race (Asian) is required. (Yes or No) (WB66)

Enter the Child’s Race.

Child’s Race

WB67

The child’s race (Black or African American) is required. (Yes or No) (WB67)

Enter the Child’s Race.

Child’s Race

WB68

The child’s race (Native Hawaiian or Other Pacific Islander) is required. (Yes or No) (WB68)

Enter the Child’s Race.

Child’s Race

WB69

The child’s race (Caucasian) is required. (Yes or No) (WB69)

Enter the Child’s Race.

Child’s Race

WB70

The Child’s gender is required. (WB70)

Enter the Child’s Gender.

Child Gender

WB98

Family Size cannot be greater than 15. (WB98)

Confirm the Family Size is entered correctly. If the Family Size exceeds 15, enter 15 to save the family’s information.

Family Size

WB99

The "Monthly Family Income" for this family's size cannot exceed 85% of the "State Median Income" unless the "Reason for Receiving Child Care" is CPS. (WB99)

Confirm the Monthly Family Income, Family Size, and Reason for Receiving Child Care are entered correctly. If the monthly family income exceeds 85 percent of the SMI, exclude the family from the CDD-801B and update the record in the corresponding CDD-801A (i.e., answer “Yes” to the "Family Income Greater than 85% of State Median Income" information field).

Monthly Family Income, Family Size, Reason for Receiving Child Care, Family Income Greater than 85 Percent of SMI Level

WI10

The last name of the Head-of-Household must contain only letters, hyphens, spaces, and apostrophes. (WI10)

Confirm the HoH’s Last Name is entered correctly; remove invalid characters.

HoH Last Name

WI100

The year of Family's start date must be after 1980. (WI100)

Confirm the Family Start Date is entered correctly.

Family Start Date

WI101

The year of Child's start date must be after 1980. (WI101)

Confirm the Child Start Date is entered correctly.

Child Start Date

WI102

The year of Provider's start date must be after 1980. (WI102)

Confirm the Provider Start Date is entered correctly.

Services Date

WI103

The year of Child's date of birth must be after 1980. (WI103)

Confirm the Child’s Date of Birth is entered correctly.

Child Date of Birth

WI104

The "Reason for Receiving Child Development Services" cannot be "J" unless all children in the family receive services only in the The California State Program for Severly Disabled Children (CHAN) program or only CHAN and Part-Day California State Preschool Program (CSPP) programs. (WI104)

Confirm the Reason for Receiving Child Care and Program Codes are entered correctly.

Reason for Receiving Child Care, Program Code

WI108

When the family size is the same as the number of children reported, the oldest child must be listed as the Head-of-Household. The first name, last name, and middle initial of the (oldest) child reported and those of the Head-of-Household must be the same. (WI108)

Confirm the Family Size and listed child(ren). If the family size represents only the child(ren) receiving subsidized child care services, change the HoH’s name (first, middle initial, and last) to match the (oldest) child’s name (first, middle initial, and last).

Family Size, HoH First Name, HoH Middle Initial, HoH Last Name

WI11

The Head-of-Household first name must be more than one character long. (WI11)

Enter a HoH first name that is at least two characters long.

HoH First Name

WI110

The Family Start Date must contain a four digit year. (WI110)

Enter the year of the Family Start Date as four digits.

Family Start Date

WI111

The Child's Start Date must contain a four digit year. (WI111)

Enter the year of the Child Start Date as four digits.

Child Start Date

WI112

The Services Date must contain a four digit year. (WI112)

Enter the year of the Services Date as four digits.

Services Date

WI113

The Child's Date of Birth must contain a four digit year. (WI113)

Enter the year of the Child’s Date of Birth as four digits.

Child Date of Birth

WI12

The first name of the Head-of-Household is required. (WI12)

Enter the HoH First Name.

HoH First Name

WI120

The "Family Size" cannot be less than the total number of children listed. (WI120)

Confirm the Family Size is entered correctly.

Family Size

WI125

The "Monthly Family Income" for this family's size cannot exceed the income ceiling unless the "Reason for Receiving Child Care" is "Child Protective Services", "Handicapped Program" or "California State Preschool Program" or the family is a TANF/CalWORKs Cash Aid recipient. (WI125)

Confirm the Monthly Family Income, Family Size, Reason for Receiving Child Care, Program Code(s), and Child Receives Part-Time Care are entered correctly.

Monthly Family Income, Family Size, Reason for Receiving Child Care, TANF/CalWORKs Cash Aid Recipient

WI126

A family with children receiving services only in the Part-Time California State Preschool Program cannot have a “Monthly Family Income” that is more than 15% above the current income ceiling based on the family size, unless the "Reason for Receiving Child Care" is "A - Child Protective Services", “H – Seeking Permanent Housing” or the family is a TANF/CalWORKs Cash Aid Recipient, or the answer to "Child Has IEP" is "Yes" for all children. (WI126)

Confirm the Monthly Family Income, Family Size, Reason for Receiving Child Care, TANF/CalWORKs Cash Aid Recipient, and Child has IEP are entered correctly.

Monthly Family Income, Family Size, Reason for Receiving Child Care, TANF/CalWORKs Cash Aid Recipient, Child has IEP

WI127

The "Monthly Family Income" for this family's size cannot exceed 85% of the "State Median Income" unless the "Reason for Receiving Child Care" is "Child Protective Services", "Handicapped Program" or "California State Preschool Program" or the family is a TANF/CalWORKs Cash Aid recipient.  (WI127)

Confirm the Monthly Family Income, Family Size, Reason for Receiving Child Care, and TANF/CalWORKs Cash Aid Recipient are entered correctly.

Monthly Family Income, Family Size, Reason for Receiving Child Care, TANF/CalWORKs Cash Aid Recipient

WI129

The "Monthly Family Income" for this family's size must be less than 85% of the State Median Income unless the "Reason for Receiving Child Development Services" is "A – Child Protective Services", "J – Handicapped", "Q – California State Preschool Program" or all children listed are only in CHAN or Part-Time CSPP program. (WI129)

Confirm the Monthly Family Income, Family Size, Reason for Receiving Child Care, Program Code(s), and Child Receives Part-Time Care are entered correctly.

Monthly Family Income, Family Size, Reason for Receiving Child Care, Program Code, Child Receives Part-Time Care

WI13

The first name of the Head-of-Household must contain only letters, hyphens, spaces, and apostrophes. (WI13)

Confirm the HoH’s first name is entered correctly; remove invalid characters.

HoH First Name

WI138

At least one Race must be answered "Yes". (WI138)

Enter “Yes” for at least one Race category.

Child’s Race

WI14

A valid Head-of-Household middle initial must be one letter. (WI14)

Enter a HoH middle initial that is one letter; remove invalid characters (e.g., periods)

HoH Middle Initial

WI140

Child Receives Part-Time Care is required. (WI140)

Enter Child Receives Part-Time Care information.

Child Receives Part-Time Care

WI15

A Head of Household zip code is required. (WI15)

Enter the HoH Zip Code.

HoH Zip Code

WI16

A valid Head of Household zip code must have five numbers or nine numbers. (WI16)

Confirm the HoH Zip Code contains five or nine numbers (e.g., 0-9); remove invalid characters (i.e., dashes).

HoH Zip Code

WI161

A valid Head of Household zip code must have nine numbers. (WI161)

Confirm the HoH Zip Code contains nine numbers (e.g., 0-9); remove invalid characters (e.g., letters, symbols).

HoH Zip Code

WI17

The Head of Household zip code is invalid. (WI17)

Confirm the HoH Zip Code is entered correctly. Confirm the format of the HoH Zip Code meets the CDMIS-required electronic file format specifications (e.g., numbers only [i.e., 0-9]).

HoH Zip Code

WI18

The Head of Household zip code does not exist in the FIPS Code provided. (WI18)5

Confirm the HoH Zip Code and the HoH FIPS Code are entered correctly.

HoH Zip Code, HoH FIPS Code

WI2

A duplicate Family Identification/Case Number (FICN) already exists for this report month/year. (WI2)

Confirm the FICN is entered correctly; update or delete incorrect information.

Family Identification/Case Number

WI20

The TANF/CalWORKs Cash Aid information is required. (WI20)

Enter the TANF/CalWORKs Cash Aid information.

TANF/CalWORKs Cash Aid Recipient

WI200

The Family has no child. (WI200)

Child information must be included in the CDD-801A.

Child Information

WI211

The “Family Income Greater Than 85% of State Median Income” information is required. (WI211)

Enter the “Family Income Greater Than 85% of State Median Income” information.

Family Income Greater than 85 Percent of SMI Level

WI22

The “Reason for Receiving Child Development Services” is required. (WI22)

Enter the Reason for Receiving Child Care.

Reason for Receiving Child Care

WI23

The FIPS code is required. (WI23)

Enter the FIPS Code.

HoH FIPS Code, Provider FIPS Code

WI24

The Child’s last name must be more than one character long. (WI24)

Enter a child last name that is at least two characters long.

Child Last Name

WI240

The "Reason for Receiving Child Development Services" cannot be "Q" unless all children in the family receive Part-Time care and are only in CSPP program. (WI240)

Confirm the Reason for Receiving Child Care, Child Receives Part-Time Care, and Program Codes are entered correctly.

Reason for Receiving Child Care, Child Receives Part-Time Care, Program Code

WI241

The "Reason for Receiving Child Development Services" must be "Q" when all children in the family receive part-time care and are only in the CSPP program. (WI241)

Confirm the Reason for Receiving Child Care, Child Receives Part-Time Care, and Program Codes are entered correctly.

Reason for Receiving Child Care, Child Receives Part-Time Care, Program Code

WI244

Preschool age children cannot receive services in General Child Care and Development Program (CCTR) programs in a licensed center. (WI244)6

Confirm the Child’s Date of Birth, Type of Care, and Program Code(s) are entered correctly.

Child Date of Birth, Type of Care, Program Code

WI25

The Child’s last name is required. (WI25)

Enter the Child’s Last Name.

Child Last Name

WI250

The "Provider FIPS Code" is required. (WI250)

Enter the Provider FIPS Code.

Provider FIPS Code

WI251

The "Provider FIPS Code" is invalid. (WI251)

Confirm the Provider FIPS Code is entered correctly; remove invalid characters. Confirm the FIPS Code entered is valid in California.

Provider FIPS Code

WI252

The "Provider Zip Code" is Required. (WI252)

Enter the Provider Zip Code.

Provider Zip Code

WI253

A valid "Provider Zip Code" must have five numbers or nine numbers. (WI253)

Confirm the Provider Zip Code contains five or nine numbers (e.g., 0-9); remove invalid characters (i.e., dashes).

Provider Zip Code

WI254

The "Provider Zip Code" does not exist in the "Provider FIPS Code" provided. (WI254)5

Confirm the Provider Zip Code and the Provider FIPS Code are entered correctly.

Provider Zip Code, Provider FIPS Code

WI255

Child Care provided in Oregon, Nevada, or Arizona is only allowed when all services to child are provided by CalWORKS Stage 2 or 3 or Alternative Payment Program types. (WI255)

Confirm the Program Code information is entered correctly.

Program Code

WI256

A valid "Provider Zip Code" must have 9 numbers. (WI256)

Confirm the Provider zip code contains nine numbers (e.g., 0-9); remove invalid characters (e.g., letters, symbols).

Provider Zip Code

WI26

The child's last name, first name, middle initial, and birthday already exist for this family for this report month/year. (WI26)

Confirm the child’s last name, first name, middle initial, and birthday are entered correctly; update or delete incorrect information.

Child Last Name, Child First Name, Child Middle Initial, Child Date of Birth

WI260

Family must reside in California to receive services. (WI260)

Confirm the HoH FIPS Code and HoH Zip Code are entered correctly.

HoH FIPS Code, HoH Zip Code

WI27

Incomplete information for the child. The child’s last name, first name, and date of birth are required. (WI27)

Enter the child’s last name, first name, and date of birth.

Child Last Name, Child First Name, Child Date of Birth

WI28

The Child’s last name must contain only letters, hyphens, spaces, and apostrophes. (WI28)

Confirm the child’s last name is entered correctly; remove invalid characters.

Child Last Name

WI29

The Child’s first name must be more than one character long. (WI29)

Enter a child first name that is at least two characters long.

Child First Name

WI30

The Child’s first name is required. (WI30)

Enter the child’s first name.

Child First Name

WI32

Program Code 3 is marked as "No Service" for this reporting period. (WI32)7

“No Services” was indicated for the program code for the report period; the program code cannot be indicated for the report period.

Program Code

WI33

The Child’s first name must contain only letters, hyphens, spaces, and apostrophes. (WI33)

Confirm the child’s first name is entered correctly; remove invalid characters.

Child First Name

WI34

A valid Child's middle initial must be one letter. (WI34)

Enter a child middle initial that is one letter; remove invalid characters (e.g., periods)

Child Middle Initial

WI35

The Child’s month of birth is required. (WI35)

Enter the child’s month of birth.

Child Date of Birth

WI36

The Child’s day of birth is required. (WI36)

Enter the child’s day of birth.

Child Date of Birth

WI37

The Child's year of birth is required. (WI37)

Enter the child’s year of birth.

Child Date of Birth

WI38

The Child’s date of birth must be on or before the report month/year. (WI38)

Confirm the child’s date of birth is entered correctly.

Child Date of Birth

WI39

The Child's date of birth indicates the child is too young or too old for the program type. (WI39)

Confirm the child’s date of birth and program code(s) are entered correctly.

Child Date of Birth, Program Code

WI40

The Provider FEIN/SSN is required. (WI40)

Enter the Provider FEIN/SSN.

Provider FEIN/SSN

WI41

Invalid Provider FEIN/SSN. (WI41)

Confirm the Provider FEIN/SSN is entered correctly; remove invalid characters.

Provider FEIN/SSN

WI42

Provider FEIN/SSN must contain nine (9) numbers. (WI42)

Confirm the Provider FEIN/SSN contains nine numbers (e.g., 0-9); remove invalid characters (i.e., dashes).

Provider FEIN/SSN

WI43

Program Code 1 is marked as "No Service" for this reporting period. (WI43)7

“No Services” was indicated for the program code for the report period; the program code cannot be indicated for the report period.

Program Code

WI44

The Type of Child Care is required. (WI44)

Enter the Type of Child Care.

Type of Care

WI45

Program Code 2 is marked as "No Service" for this reporting period. (WI45)7

No Services” was indicated for the program code for the report period; the program code cannot be indicated for the report period.

Program Code

WI46

Program Code 1 must be completed. (WI46)

Enter Program Code 1.

Program Code

WI47

Program Code 2 cannot be completed if Program Code 1 is blank. (WI47)

Enter Program Code 1.

Program Code

WI48

Invalid Child's date of birth. (WI48)

Confirm the Child’s Date of Birth is entered correctly.

Child Date of Birth

WI49

The Family's start month is required. (WI49)

Enter the family start month.

Family Start Date

WI50

The Family's start day is required. (WI50)

Enter the family start day.

Family Start Date

WI51

The Family's start year is required. (WI51)

Enter the family start year.

Family Start Date

WI52

The Family Start Date must be on or before the report month/year. (WI52)

Confirm the Family Start Date is entered correctly.

Family Start Date

WI53

Invalid Family Start Date. (WI53)

Confirm the Family Start Date is entered correctly.

Family Start Date

WI54

The Child's start month is required. (WI54)

Enter the child’s start month.

Child Start Date

WI55

The Child's start day is required. (WI55)

Enter the child’s start day.

Child Start Date

WI56

The Child's start year is required. (WI56)

Enter the child’s start year.

Child Start Date

WI57

The Child Start Date must be on or before the report month/year. (WI57)

Confirm the child’s start date is entered correctly.

Child Start Date

WI58

The Child Start Date must be on or after the Family Start Date. (WI58)

Confirm the child’s start date is entered correctly.

Child Start Date

WI59

Invalid Child Start Date. (WI59)

Confirm the Child Start Date is entered correctly.

Child Start Date

WI60

The Services month is required. (WI60)

Enter the services start month.

Services Date

WI61

The Services day is required. (WI61)

Enter the services start day.

Services Date

WI62

The Services year is required. (WI62)

Enter the services start year.

Services Date

WI63

The Services Date must be on or before the report month/year. (WI63)

Confirm the Services Date is entered correctly.

Services Date

WI64

The Services Date must be on or after the Child Start Date. (WI64)

Confirm the Services Date is entered correctly.

Services Date

WI65

Invalid Services Date. (WI65)

Confirm the Services Date is entered correctly.

Services Date

WI67

The Child Start Date must be after Child's date of birth. (WI67)

Confirm the Child Start Date is entered correctly.

Child Start Date, Child Date of Birth

WI68

The Family Start Date is required. (WI68)

Enter the Family Start Date.

Family Start Date

WI69

The Child Start Date is required. (WI69)

Enter the Child Start Date.

Child Start Date

WI70

The Services Date is required. (WI70)

Enter the Services Date.

Services Date

WI71

The Child's date of birth is required. (WI71)

Enter the Child’s Date of Birth.

Child Date of Birth

WI72

The FICN can contain only letters and numbers. (WI72)

Confirm the FICN is entered correctly; remove invalid characters.

Family Identification/Case Number

WI73

Program Code 3 cannot be completed if Program Code 1 or 2 is blank. (WI73)

Enter Program Code 1 and Program Code 2.

Program Code

WI75

Invalid Report month format. (WI75)

Confirm the report month is entered correctly.

Report Month/Year

WI76

The FICN is required. (WI76)

Enter the FICN.

Family Identification/Case Number

WI77

The FICN cannot contain the first or last name of the child or head of household. (WI77)

Confirm that the FICN does not contain the child or HoH first or last name. If names are contained in the FICN, assign an FICN that does not contain the child or HoH first or last name.

Family Identification/Case Number

WI8

The Head-of-Household last name must be more than one character long. (WI8)

Enter a HoH last name that is at least two characters long.

HoH Last Name

WI80

The same program code cannot be listed more than once for a setting. (WI80)

Change the duplicate Program Code in Program Code 2 and/or Program Code 3 to “Select from list.”

Program Code

WI83

Program Code is required when subsidized monthly payment or hours of child care are provided. (WI83)

Enter the Program Code or delete the additional Provider Section if it was added by mistake.

Program Code

WI86

Unable to delete the only child in the family. (WI86)

Child information must be included in the CDD-801A.

Child Information

WI87

Unable to delete the only setting of the child. (WI87)

Confirm the Type of Child Care is entered correctly.

Type of Care

WI9

The last name of the Head-of-Household is required. (WI9)

Enter the HoH Last Name.

HoH Last Name

WI91

This is not a valid Program Code for your agency. (WI91)

Confirm the Program Code is entered correctly.

Program Code

WI92

Invalid Reason for Receiving Child Development Services. (WI92)

Confirm the Reason for Receiving child care is entered correctly.

Reason for Receiving Child Care

WI93

The "Reason for Receiving Child Development Services" is not valid for the Program Code selected. (WI93)

Confirm the Reason for Receiving Child Care and Program Codes are entered correctly.

Reason for Receiving Child Care, Program Code

WI95

Reason for Receiving Child Development Services must be "J" when all children listed are only in CHAN program. (WI95)

Confirm the Reason for Receiving Child Care and Program Codes are entered correctly.

Reason for Receiving Child Care, Program Code