Summer Programs Frequently Asked Questions

The California Education Code (EC) defines summer programs (formerly known as supplemental programs) as programs operating in excess of the 180 regular school days or during any combination of summer, intersession, or vacation periods (EC Section 8482.1[b]). Therefore, summer programs, as defined in the EC, may operate on any day that the regular school is not in session.

Yes. The Education Code (EC) requires that funded summer programs operating on non-regular school days track and report attendance separate from programs that operate on regular school days (EC Section 8483.76[f][2]).

To calculate the annual summer attendance target, simply divide the annual award amount by the daily rate. This will give you the target number of students you should be serving annually. To calculate the average daily attendance, divide the total annual attendance target by the number of days you plan to operate. It will vary by program, as this is a local determined number, but will give you the number of students you should be serving on a daily basis.

The consequences of not meeting the daily attendance target may affect a program’s annual attendance requirement, which is addressed in the Involuntary Grant Reductions section of the Frequently Asked Questions.

The daily rates are as follows:

• $6.78 for After School Education and Safety (ASES) Before School Summer Programs
• $10.18 for ASES After School Summer Programs
• $6.79 for 21^st Century Community Learning Centers (CCLC) Before School Summer Programs
• $10.18 for 21^st CCLC After School Summer Programs
  
  

Example 1

If a school receives a base ASES grant for $152,612.13, they can receive a maximum of 30 percent of the base grant for after school summer programming, which is $45,783.64. Then, the annual attendance goal will be 4,497.4/days for a 3-hour program ($45,783.64/$10.18 = 4,497.4) and will be 2,248.7/days for a 6-hour program ($45,783.64/$20.36 = 2,248.7).

Example 2

If an ASES Before School Summer grant program is funded $36,852, then the annual attendance goal will be 5,435.4 student/days ($36,852/$6.78 = 5,435.4). (Education Code Section 8483.7).

Example 3

If an ASES After School Summer grant program is funded at $8,845, then the annual attendance goal will be 868.9 student/days ($8,845/$10.18 = 868.9). For a five week/25-day program, the average daily attendance should be 34.8 students (868.9/25 = 34.8). For more details, refer to the Table below Question 5 (reimbursement rates are different for 21^st CCLC grant programs).

Summer grant recipients may operate the Before School Summer grant program as a minimum of two-hours per day program, or the After School Summer grant program as either a three-hour program, or a six-hour program (Education Code sections 8483.1[b], 8483.76[b]). For more details, see Table below Question 5.

If a grant recipient wishes to take advantage of the six-hour program option, they should contact their Regional Consultant at the California Department of Education’s (CDE), Expanded Learning Division, for prior approval. As long as there are no changes to the program plan, approval needs to occur only once. Please see the Regional Consultant contact information on the CDE System of Support for Expanded Learning Contacts web page.

Note: Additional funding is not available if a grant recipient chooses to implement a six-hour program. The option to double program length does not apply to Before School Summer grant programs. Please refer to the Table below Question 5, for all of the different options to operate a summer program. Grantees do not have to indicate whether they want to run a three-hour or six-hour program when they submit their grant application.

Yes. A grantee may combine a before school summer program with a three-hour or six-hour after school summer program. If a grantee decides to combine programming for before and after school summer, the hour requirement for before school is 1.5 hours for a total of a minimum a 4.5 or 7.5-hour program. (Education Code Section 8483.2) For more details see following examples and tables.

Example 1

Beloit Elementary receives an ASES base after school grant for $152,612.13. They can receive a maximum of 30 percent of the base grant for after school summer programming for 30 days, which is $45,783.64. Below are their options for different programs they can run.

Table Key:

• Award Amount (AA)
• Daily Rate (DR)
• Days of Operation (DOO)
  
  

Example 2

ABC Elementary receives an ASES base after school grant for $152,612.13. They can receive a maximum of 30 percent of the base grant for after school summer programming, which is $45,783.64. ABC Elementary receives an additional base before school grant for $50,870.71. They can receive a maximum of 30 percent of the base grant for before school summer programming, which is $15,261.21. They are running a 6-week summer camp Monday–Friday. Below are their options for different programs they can run.

**Students served in the before and after school summer program must be the same students but must be tracked separately for each funding source.

Example 3

ABC Elementary receives a 21^st Century Community Learning Centers (CCLC) base after school grant for $152,662.50. They can receive a maximum of 30 percent of the base grant for after school summer programming, which is $45,798.75. ABC Elementary receives an additional base before school grant for $50,887.50. They can receive a maximum of 30 percent of the base grant for before school summer programming, which is $15,266.25. They are running a 6-week summer camp Monday–Friday. Below are their options for different programs they can run.

**Students served in the before and after school summer program must be the same students but must be tracked separately for each funding source.

Yes. Summer program grant recipients may enroll and count attendance for any student in the district, so long as priority enrollment is given to students from the funded school site (Education Code Section 8483.76 [d]).

Yes. The Education Code (EC) allows the use of summer funds to be used to operate the before and after school summer program in excess of 180 regular school days or during any combination of vacations, weekends, intersessions, and/or summer (EC Section 8483.76[a]). Attendance can be counted for any of the above mentioned periods outside of the 180 regular school days.

Yes. Fees must be waived for pupils eligible for free or reduced-priced meals, identified as homeless or foster youth for the base program as well as summer programs. (Education Code Section 8482.6[a])

(Amended (as added by Stats. 2016, Ch. 470, Sec. 8.2) by Stats. 2021, Ch. 44, Sec. 5 (AB 130) Effective July 9, 2021.)

Yes. Programs must implement the CQI process for summer programming. More information can be found on the Quality Standards for Expanded Learning web page.

No, ASSETs programs are able to run anytime through the course of a year, including, regular school days, weekends, intersession, vacation, or summer, according to what was outlined in the original grant application. A program must operate a minimum of 15-hours a week. (Education Code Section 8421[c]).

Summer grants may not exceed 30 percent of a school’s annual base grant amount.

Example: The ABC Elementary receives a base after school grant for $152,662.50. They can receive a maximum of 30 percent of the base grant for summer programming, which is $45,798.75, for a total maximum grant of $198,461.25 for that site.

Once approved by the California Department of Education, summer programs have the option to operate together at an offsite location. If several sites are running programming together at an offsite location, attendance will be counted for the students at the school of origin first. If programs are serving other schools in the district, who are not part of a funded site, the programs are able to identify which program to place those students for attendance purposes. Once granted approval to run off site, programs do not need to obtain approval annually.

Supplemental grants are able to operate any day outside of the 180 regular school days. This includes any combination of summer, intersession, or vacation periods for the regular school year, as long as attendance numbers are met (see Question 1 for information on calculating target attendance). New 21^st CCLC grantees may start programming July 1, but are not required to as they can choose from any of the options listed above.