Grant Deliverable Due Dates
The Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) 2021-22 grant recipients must adhere to the following requirements.Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.
By August 20, 2021
| Required Data and Documents | Action |
|---|---|
| Grant Award Notification | Download, sign a wet original, and upload the signed Grant Award Notification at California Adult Ed Reporting (login required)
Also, mail original to the CDE, see document for address. |
By September 3, 2021
| Required Data and Documents | Action |
|---|---|
Grant Budget |
Complete and submit the Grant Budget on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required)
|
By October 31, 2021
| Required Data and Documents | Action |
|---|---|
First Quarter Data, TOPSpro® Enterprise |
Enter all information into TOPSpro® Enterprise for this quarter on or before this date |
California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP) |
Select at least one COAAP on the CASAS Civic Participation website at CASAS Civic Participation: COAAP
|
First Quarter Data Integrity Report |
Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise |
First Quarter Expenditure Claim Report |
Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required)
|
Employment and Earnings Follow-up Survey |
Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 1 (July through September):
|
By January 31, 2022
| Required Data and Documents | Action |
|---|---|
Second Quarter Data, TOPSpro® Enterprise |
Enter all information into TOPSpro® Enterprise for this quarter on or before this date |
Second Quarter Data Integrity Report |
Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise |
California Accountability Training |
Complete California Accountability Training in person or online. Register online at California Adult Ed Training
|
CASAS Implementation Training |
Complete CASAS Implementation Training in person or online. Register online at California Adult Ed Training
|
High School Equivalency (HSE) Certification |
Complete sending HSE Certification Form and return to CASAS by email at capm@casas.org. |
Second Quarter Expenditure Claim Report |
Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required)
|
Employment and Earnings Follow-up Survey |
Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 2 (October through December):
|
By March 31, 2022
| Required Data and Documents | Action |
|---|---|
WIOA, Title II AEFLA Program Implementation Survey |
Complete the CASAS WIOA, Title II: AEFLA Program Implementation Survey at California Accountability and Assessment
|
By April 30, 2022
| Required Data and Documents | Action |
|---|---|
Third Quarter Data, TOPSpro® Enterprise |
Enter all information into TOPSpro® Enterprise for this quarter on or before this date |
Third Quarter Data Integrity Report |
Complete the Quarterly Data Submission Wizard in TOPSpro Enterprise |
Employment and Earnings Follow-up Survey |
Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 3 (January through March):
|
WIOA, Title II: AEFLA Continuous Improvement |
Complete and submit the WIOA, Title II: AEFLA CIP on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required)
|
| Integrated English Literacy and Civics Education Report | Agencies with Section 243 funding must also complete the WIOA: Title II: AEFLA Integrated English Literacy and Civics Education (IELCE) Report on the CASAS website at: CASAS IELCE Report
 |
Third Quarter Expenditure Claim Report |
Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required)
|
Recertification for Citizenship Interview Test |
Complete the Recertification for the Citizenship Interview Test at Citizenship Interview Test
|
By July 15, 2022
| Required Data and Documents | Action |
|---|---|
End-of-Year Data, TOPSpro® Enterprise |
All year end data must be entered into TOPSpro® Enterprise and completed for this quarter on or before this date |
Adult Education Personnel Information |
Enter personnel information into TOPSpro® Enterprise |
End-of-Year Data Integrity Report |
Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise |
Payment Points Summary Report |
Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise |
End-of-Year Certification Letter |
Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise |
Employment and Earnings Follow-up Survey |
Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 4 (April through June):
|
By August 1, 2022
| Required Data and Documents | Action |
|---|---|
Final Expenditure Claim Report |
Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required)
|
Official Payment Points Certification Letter |
Verify, complete, and submit (via email) the Official Payment Points Certification Letter. CASAS will email agencies the Official Payment Points Certification Letter once the CASAS has received all Data Submission requirements. |
Additional Community–Based Organization Requirements
| Required Data and Documents | Action |
|---|---|
Fiscal Year 2021–22 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBOs) and Faith-based Organizations only* |
Two Steps:
|
Fiscal Year 2020–21 Audit Report** |
Mail to: Audits and Investigations Division California Department of Education |
* The AASC form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.
** Pursuant to federal regulations, all CBOs receiving more than $750,000 in federal funds in a fiscal year must submit an audit as outlined in Section 500 of the CDE Audit Guide located at Contracting Agencies Audit Guidelines. Send the report within six months of the end of the CBO's fiscal year.