Calculations to Determine 2017–18 P-1

LCFF Transition | Basic Aid Interdistrict | Basic Aid Supplement | AICF
Special Education | Funding Transfer | Payment Schedule | Resources

The California Department of Education (CDE) certified the First Principal Apportionment (P-1) for fiscal year 2017−18 on February 20, 2018, pursuant to California Education Code (EC) Section 41332. The following provides specific details regarding the calculation of funding for each Principal Apportionment program, including the Local Control Funding Formula (LCFF).

Local educational agency (LEA) funding calculations can be found on the Principal Apportionment Funding Exhibits. In addition to certifying the 2017–18 P-1 funding calculations, fiscal years 2016–17 (Annual) and 2015–16 (Annual R-2) have been recalculated, as well as other prior years, as necessary. Prior year adjustments are reflected on Line A-17 of the 2017–18 P-1 Principal Apportionment Summary, and further detailed on the Adjustments and Prior Year Recomputations (XLSX) Excel file. For more information about these adjustments and other resources, please see the Resources for Understanding Principal Apportionment Entitlements and Payments section below.

LCFF Transition Entitlement and State Aid – All Local Educational Agencies

The calculation of LCFF state aid shown on lines A-1, A-2, and A-3 of the Principal Apportionment Summary can be found on the exhibits titled County LCFF Calculation, School District LCFF Transition Calculation, and Charter School LCFF Transition Calculation, respectively.

For school districts and charter schools, the LCFF Transition Entitlement is equal to the sum of an LEA’s LCFF Target or Floor plus Current Year Gap and Economic Recovery Target (ERT) funding. For county offices of education (COEs), the LCFF Entitlement is equal to the LCFF Floor or LCFF Target. A summary of these calculations is noted below under the applicable sub-headers.

For all LEAs, LCFF state aid is determined by subtracting local property taxes (or in-lieu of taxes for charter schools) and the 2017–18 Education Protection Account (EPA) Entitlement from the LCFF Transition Entitlement (LCFF Entitlement for COEs). If applicable, the LCFF state aid is increased to reach the LCFF minimum level of state aid required by law.

Education Protection Account Entitlement

EPA revenues, as authorized by Section 36 of Article XIII of the California Constitution, are generated by increases in personal income tax rates for upper-income taxpayers. LEAs will receive quarterly EPA payments through the 2030–31 fiscal year, paid outside of the Principal Apportionment. For information on the 2017–18 P-1 EPA calculations, refer to the Third Quarter EPA apportionment letter.

A funding exhibit for the EPA calculation has been created. Beginning with 2016–17 Annual, the new Education Protection Account Calculation exhibit will be published along with all Principal Apportionment exhibits. The Education Protection Account Calculation exhibit uses the same data sources as in previous fiscal years. The exhibit takes the place of the Excel EPA entitlement worksheet previously published with the third and fourth quarter apportionments. The 2017–18 EPA entitlements, as of P-1, are shown for informational purposes on the Principal Apportionment Summary (XLSX). EPA entitlements are also displayed on the 2017–18 P-1 Education Protection Account Calculation, 2017–18 P-1 County LCFF Calculation, School District LCFF Transition Calculation, and Charter School LCFF Transition Calculation exhibits.

For additional information on EPA calculations and quarterly EPA payments to LEAs, visit the CDE’s EPA Web page.

Current Year LCFF Gap Funding

The details for the calculation of current year LCFF Gap Funding can be found on the School District LCFF Transition Calculation and Charter School LCFF Transition Calculation exhibits. An LCFF Need is calculated for each LEA, which is the difference between its adjusted prior-year funding level, called the LCFF Floor, and its LCFF Target Entitlement.

For school districts and charter schools, Assembly Bill (AB) 99 (Chapter 15, Statutes of 2017) provided approximately $1.4 billion to fund LCFF Need for the 2017–18 fiscal year, which resulted in a P-1 Statewide Gap Funding Rate of 41.86242170 percent that is applied to each school district’s and charter school’s LCFF Need to determine its current year LCFF Gap Funding. School districts and charter schools that had zero LCFF Need at the 2016–17 P-2 certification are funded based on their LCFF Target commencing with the 2017–18 fiscal year.

As of 2014–15, the COE LCFF Need has been fully funded, therefore there was no Gap appropriation provided for COEs in 2017–18.

LCFF Target Entitlement

The LCFF Target Entitlement is a component of the LCFF Transition Entitlement. The details of the LCFF Target are displayed on the School District LCFF Target Entitlement, Charter School LCFF Target Entitlement, and County LCFF Calculation exhibits. The base grants per unit of ADA, necessary small school (NSS) funding bands, COE operations grants, and supplemental and concentration grant factors used in the Target Entitlement calculations are listed on the Funding Rates and Information Web page.

If applicable, the NSS Allowance and ADA are taken into account for the School District LCFF Target Entitlement. ADA funded by the NSS formula is excluded from the Base Grant Funding but is included for purposes of Supplemental and Concentration Grant calculations.

School district and COE LCFF Target Entitlements include, if applicable, add-on funding based on three 2012−13 programs: Targeted Instructional Improvement Block Grant, Home-to-School Transportation, and Small School District Bus Replacement Program.

Unduplicated Pupil Percentage

The Unduplicated Pupil Percentage (UPP) is used to calculate LCFF Supplemental and Concentration Grants, which are components of the LCFF Target Entitlements. Details of the UPP calculations are displayed on the School District Unduplicated Pupil Percentage, Charter School Unduplicated Pupil Percentage, and County Unduplicated Pupil Percentage exhibits.

The UPP is a percentage based on three years of data (current, prior, and second prior year). The UPP is not an average of each year’s percentage; rather, the sum of unduplicated pupil counts for the three years is divided by the sum of enrollment for the three years to produce the current year’s UPP. In the subsequent years, the newest year will be added and the oldest will be dropped off.

The enrollment and unduplicated pupil counts, which form the basis of the UPP, were collected by the CDE in the California Longitudinal Pupil Achievement Data System (CALPADS) Fall 1 2017 data collection. Data certified in CALPADS Fall 1, by the certification deadline (December 22, 2017), were used for 2017−18 P-1 UPP calculations. Data certified in CALPADS Fall 1, by the close of the final amendment window (January 26, 2018), will be used beginning with the 2017–18 P-2 UPP calculation. Subsequent changes to CALPADS counts for purposes of LCFF can only be submitted through the audit process. Additional information on Audit Adjustments to CALPADS Data is available in the Data Reporting Instruction Manual [The Data Reporting Instructional Manual is no longer available. Please use the Principal Apportionment Data Collection Web Application User Manual (DOCX; Posted 30-Nov-2023) instead.]

The CALPADS data used to determine each LEA’s UPP also reflects transfers reported in CALPADS for students that are served by the COE but funded for LCFF at the district of residence, as well as transfers for charter school students who are funded through the LCFF COE formula. The Report of Attendance and CALPADS Enrollment/Unduplicated Pupil Count Transfers for District Funded County Program Students (XLSX) Excel file, available on the CDE’s Web site shows the District Funded County Program ADA reported by districts of residence and CALPADS enrollment and unduplicated pupil count transfers as of the CALPADS Fall 1 report. Similarly, the Report of Attendance and CALPADS Enrollment/Unduplicated Pupil Count Transfers for County Program Charter School Students (XLSX) Excel file shows the Charter Served, County Funded ADA reported by the charter schools and CALPADS enrollment and unduplicated pupil count transfers. The CDE has published a series of Frequently Asked Questions on the transfer of enrollment and unduplicated pupil counts and flow of funds under LCFF for these students.

LCFF Floor for School Districts and Charter Schools

The LCFF Floor is a component of the LCFF Transition Entitlement. The details of the LCFF Floor are displayed on the School District LCFF Transition Calculation and Charter School LCFF Transition Calculation exhibits.

The LCFF Floor is based on the current year funded ADA multiplied by the 2012–13 Revenue Limit and General Purpose funding rates plus the 2012–13 categorical funding subsumed into LCFF. The details of the rates and funding used in the LCFF Floor calculation are displayed on each LEA’s LCFF Transition Calculation with additional details on the 2012–13 Adjusted District Revenue Limit Per ADA Rate Calculation exhibit. If a school district is funded by NSS in the LCFF Target Entitlement, the Floor also includes the applicable NSS allowance based on 2012–13 deficited funding amounts.

The LCFF Floor also includes prior year LCFF Gap Funding. A cumulative prior year’s Gap rate is calculated for each school district and charter school by taking the sum of each prior year’s LCFF Gap Funding divided by funded ADA (from the most recent recertification of each prior year), which is then multiplied by current year ADA. Additional details are available on the Prior Year Gap Rate per ADA Calculation exhibit.

LCFF Floor for COEs

The LCFF Floor is determined on the County LCFF Calculation, which is a new exhibit for 2017–18 and combines the LCFF Target calculations, formerly found on the County LCFF Target Entitlement exhibit, and LCFF Floor calculations, formerly found on the County LCFF Transition Calculation exhibit.

The County LCFF Floor is based on the current year funded ADA multiplied by the 2012–13 funding rates plus the 2012–13 categorical funding subsumed into LCFF. In addition, the County LCFF Floor includes an amount of 2012–13 Revenue Limit funding that is not adjusted by current year ADA and is held constant as of the 2012–13 Annual Apportionment. The 2012−13 Adjusted County Revenue Limit for Floor Calculation exhibit that contained these calculations has been retired. Each COE’s specific calculations and funding amounts can be found in the 2016–17 exhibits with the calculation details explained in the 2016–17 Principal Apportionment Exhibit Reference Guide.

For COEs funded on the “hold harmless” provisions of EC Section 2575(g)(2), the LCFF Floor represents the LCFF Entitlement unless the LCFF Target amount exceeds the LCFF Floor in any prior year P-2 certification.

School District Necessary Small Schools Funding

During the LCFF Transition period, the CDE will calculate the NSS Allowance for the LCFF Target, to be included in the School District LCFF Target Entitlement, based on NSS Funding Band amounts for the applicable fiscal year. In addition, the CDE will calculate the NSS Allowance for the LCFF Floor, to be included in the School District LCFF Transition Calculation, based on the 2012–13 Deficited NSS Funding Band amounts. For both calculations, the allowance is based on the combination of ADA and the number of full-time teachers (for elementary schools) or the number of full-time equivalent certificated employees (for high schools), whichever provides the lesser allowance. Details of the NSS allowance calculations can be found on the School District Necessary Small Schools Allowance for the LCFF Target and School District Necessary Small Schools Allowance for the LCFF Floor exhibits.

Economic Recovery Target Funding

A school district’s or charter school’s eligibility for ERT is based upon a calculation done in 2013–14 that determined if the LEA would have been better off under the revenue limit/categorical funding model rather than the LCFF model. Each fiscal year, an eligible LEA will receive an annual ERT payment that is increased incrementally during LCFF transition. Details of the funding calculation can be found on the Economic Recovery Target exhibit. Most school districts and charter schools did not generate an ERT funding amount. The ERT funding is added to the LCFF Transition Entitlement.

LCFF State Aid Adjustments and Prior Year Recomputations

In addition to the 2017–18 LCFF state aid calculations, fiscal years 2016–17 and 2015–16 have been recalculated for ADA, local property taxes, and unduplicated pupil count adjustments submitted by LEAs. Adjustments for funding in-lieu of property taxes were made to reflect revised ADA and tax per ADA rates. The cumulative amount of prior year adjustments is included on Line A-17 of the Principal Apportionment Summary and details are displayed on the Adjustments and Prior Year Recomputations (XLSX) Excel file.

Basic Aid Choice, Basic Aid Court-Ordered Voluntary Pupil Transfer, and Basic Aid Open Enrollment

The Basic Aid Choice, Basic Aid Court-Ordered Voluntary Pupil Transfer, and Basic Aid Open Enrollment programs are inter-district attendance programs that provide state aid to basic aid (excess tax) school districts that are serving students from non-basic aid districts. The calculation of state aid shown on lines A-4, A-5, and A-6 of the Principal Apportionment Summary can be found on the exhibits titled School District Basic Aid Choice Calculation, School District Basic Aid Court-Ordered Voluntary Pupil Transfer Calculation, and School District Basic Aid Open Enrollment Calculation, respectively. Beginning in 2017–18, pursuant to legislative changes in EC Section 48310(c)(1), the entitlements for the Basic Aid Choice program are based on 25 percent of the LCFF entitlement that would have been apportioned to the school district of residence instead of 70 percent as in prior years.

The 2017–18 P-1 statewide totals are as follows:

 

In addition to the 2017–18 calculations, fiscal years 2016–17 and 2015–16 have been recalculated for ADA adjustments submitted by LEAs. Prior year adjustments are included on Line A-17 of the Principal Apportionment Summary and details are displayed on the Adjustments and Prior Year Recomputations (XLSX) Excel file.

Basic Aid Supplement Funding (Charter School Adjustment)

The School District Basic Aid Supplement program provides to basic aid (excess tax) school districts supplemental funding for the loss of local property taxes due to charter schools that provide instruction to nonresident (out-of-district) students. The calculation of state aid shown on Line A-7 of the Principal Apportionment Summary can be found on the exhibits titled School District Basic Aid Supplement Calculation and School District Basic Aid Supplement Funding. The statewide total amount for this program at P-1 is $33,954,895.

In addition to the 2017–18 calculation, fiscal years 2016–17 and 2015–16 have been recalculated for ADA adjustments submitted by LEAs. Prior year adjustments are included on Line A-17 of the Principal Apportionment Summary and details are displayed on the Adjustments and Prior Year Recomputations (XLSX) Excel file.

Adults in Correctional Facilities

The Adults in Correctional Facilities (AICF) program provides funding to eligible LEAs that offer schools and classes for prisoners. The calculation of state aid shown on Line A-8 of the Principal Apportionment Summary can be found on the exhibit titled Adults in Correctional Facilities Funding. The 2017–18 funding for the AICF program was based on the lesser of each LEA’s 2016–17 rate per ADA or 80 percent of the 2007–08 statewide average revenue limit for Adult Education. This amount is multiplied by the lesser of prior year Annual ADA, or a cap based on 2002–03 ADA increased by 2.5 percent each year.

The 2017–18 Budget Act appropriates $15,096,000 for the AICF program, which was sufficient to fully fund the program at P-1. In addition to the 2017–18 calculation, fiscal years 2016–17 and 2015–16 have been recalculated for ADA adjustments submitted by LEAs. Prior year adjustments are included on Line A-17 of the Principal Apportionment Summary and details are displayed on the Adjustments and Prior Year Recomputations (XLSX) Excel file.

Special Education Funding Assembly Bill (AB) 602

The Special Education Program, also known as AB 602, provides funding to Special Education Local Plan Areas (SELPA) based on the SELPA’s ADA and other data elements. Note: funding for the Extraordinary Cost Pool Claims Process (ECP) is not calculated until the Annual Apportionment and funding for mental health services is apportioned outside of the Principal Apportionment.

The calculation of state aid shown on Line A-9 of the Principal Apportionment Summary can be found on the exhibits titled SELPA Special Education Funding Exhibit, SELPA Special Education Funding Exhibit – LA Court, and SELPA Special Education Funding Exhibit – Charter SELPA. The 2017–18 Budget Act appropriates $2,746,584,000 and includes a 1.56 percent statutory COLA for special education which increases the statewide target rate from $532.68 to $540.99. However, the current year appropriation was not sufficient to fully fund AB 602 entitlements at P-1. As a result, a proration factor of 0.9684350330 was applied to the Base Entitlement. The Special Education AB 602 ADA and Statewide Rates and Factors information can be viewed on the Special Education Web page.

Special Education Out-of-Home Care

The Out-of-Home Care (OHC) Program provides funding to SELPAs for pupils residing in facilities located within each SELPA’s geographic boundaries. The calculation details for OHC funding, which is a component of the AB 602 entitlement, are displayed on the Out of Home Care Funding exhibit. The 2017–18 Budget Act appropriates $140,428,000 for the OHC Program, which is sufficient to fully fund the program at P-1. The facility rates were adjusted by a 1.56 percent statutory COLA and can be viewed on the Funding Rates and Information Web page.

At P-1, prior year pupil and bed counts were used to determine funding. At the 2017–18 P-2 Apportionment, funding for Community Care, Intermediate Care, and Skilled Nursing facilities will be updated to reflect the pupil count data as of April 1, 2018. Pursuant to Senate Bill 828 (Chapter 28, Statutes of 2017), group home and foster home data from the 2016–17 fiscal year will continue to be used. For each fiscal year, CDE provides facility information used for the OHC Program by SELPA on the Out-of-Home Care Funding Results Web Page.

AB 602 State Aid Adjustments and Prior Year Recomputations

In addition to the 2017–18 P-1 calculation, fiscal years 2016–17 (Annual) and 2015–16 (Annual R-2) for AB 602, OHC, ECP, and Necessary Small SELPAs’ ECP for Mental Health Services (NSS ECPMH) may have been recalculated for revised ADA, local property taxes, and other data. Prior year adjustments are included on Line A-17 of the Principal Apportionment Summary and details are displayed on the Adjustments and Prior Year Recomputations (XLSX) Excel file. Provided below is a summary for fiscal years 2016–17 (Annual) and 2015–16 (Annual R-2).

2016–17 Annual

Senate Bill 107 (Chapter 53, Statutes of 2017) reduced the AB 602 appropriation from $2,715,953,000 to $2,713,299,000. The AB 602 appropriation continues to be insufficient to fully fund AB 602 entitlements at Annual. As a result, a proration factor of 0.9737304240 was applied to the Base Entitlement. There is no change to the 2016–17 OHC entitlement from P-2 to Annual. Funding for ECP Program was insufficient and a proration factor of 0.4042958822 was applied to the calculation. Funding for NSS ECPMH Program was fully funded at Annual.

2015–16 Annual R-2

The 2015–16 AB 602 entitlements continue to have a proration factor of 0.9829585833 applied to the Base Entitlement. There are no changes for OHC, ECP, and NSS ECPMH programs from Annual R-1 to Annual R-2.

Special Education Infant (Ages Two and Younger) Program

The Infant Program provides funding for SELPAs that operate Early Education Programs for individuals with exceptional needs who are younger than three years of age. The calculation of state aid shown on Line A-10 of the Principal Apportionment Summary can be found on the exhibit titled Infant Entitlement.

The 2017–18 Budget Act appropriates $75,651,000 and includes a 1.56 percent statutory COLA for the Infant Program which is sufficient to fully fund the program at P-1. The 2017–18 statewide average unit rates information can be viewed on the Funding Rates and Information Web page.

Prior year adjustments are included on Line A-17 of the Principal Apportionment Summary and details are displayed on the Adjustments and Prior Year Recomputations (XLSX) Excel file.

County Funding Transfer Process

The calculation of state aid shown on Line A-11 of the Principal Apportionment Summary can be found on the exhibits titled County Transfer of Funds for County Served District Funded ADA for COEs and School District Transfer of Funds for County Served District Funded ADA for school districts. This funding represents transfers that increase funding for the COE and decrease funding to the pupil’s school district of residence through the Principal Apportionment based on information reported by the COE and school district. Details of the requirements for the transfer can be found in the Attendance District Funded County Programs and County Served District Funded ADA Transfer Selection sections of the Data Reporting Instruction Manual (PDF) (Outdated Data Reporting Manual. Please use the Principal Apportionment Data Collection Web Application User Manual (DOCX; Posted 30-Nov-2023)).

To account for this transfer in the standardized account code structure (SACS), school districts will use Object Code 7142 (Other Tuition, Excess Costs, and/or Deficit Payments to County Offices) to record the payment to COEs. COEs will use Object Code 8710 (Tuition) to record the receipt from districts. All LEAs will use the unrestricted Resource Code 0000.

To help understand the basis for the transfers, the CDE has published a series of Frequently Asked Questions on the transfer of enrollment and unduplicated pupil counts in CALPADS and the flow of funds under LCFF for students served by a COE for which the funding is allocated to the district of residence. Additionally, the Report of Attendance and CALPADS Enrollment/Unduplicated Pupil Count Transfers for District Funded County Program Students (XLSX) Excel file available on the CDE’s Web site provides a summary of these students by district of residence.

New or Expanding Charter Special Advance Payments

New or Expanding Charter Advance Payments shown on Line A-13 of the Principal Apportionment Summary are the total payments made in the Pupil Estimates for New or Significantly Expanding Charters (PENSEC) and Charter School 20 Day Attendance Report (20 Day) special advance apportionments. The PENSEC and 20 Day reports provide special advance apportionments based on estimated and actual attendance data, respectively, for newly operational charter schools and charter schools that are expanding to add one or more grade levels.

School District Advance Payments of In-Lieu Property Tax Transfers for New or Expanding Charter Schools, Line A-14 of the Principal Apportionment Summary, are the total in-lieu of property tax payments made to school districts based on the PENSEC and 20 Day charter school special advance apportionment calculations.

Charter School Overpayments

Funding adjustments for charter schools are displayed on lines A-15 and A-16 of the Principal Apportionment Summary. Line A-16, PY Amount Charter Overpaid, includes overpayments not collected in the prior year that are brought forward and reduce the current year LCFF State Aid apportionment payments. Line A-15, Amount Charter Overpaid, includes amounts overpaid based on calculations in the current period, i.e., when payments received to date exceed annualized funding in the current period. Overpayments typically result from changes between periods in ADA, local property taxes (in-lieu of property taxes for charter schools), or other data used in the apportionment calculations. In some cases, an invoice will be sent directly to the charter school to recover the overpayment.

Payment Schedule

Monthly payments for the P-1 Apportionment covering the months of February through May are available on the CDE’s Web site at the county level and by LEA.

Additional information on Principal Apportionment payments is available on the CDE’s Web site.

Resources for Understanding Principal Apportionment Entitlements and Payments

The following resources are available to LEAs to help with understanding the calculation of Principal Apportionment program entitlements:

• Principal Apportionment Funding Exhibits
  Detailed entitlement calculations by LEA for each Principal Apportionment program.
  
• Principal Apportionment Exhibit Reference Guides
  Detailed explanation of all Principal Apportionment exhibits, including exhibit purpose, data sources, preceding and subsequent calculations, and calculation details.
• 2017−18 Funding Rates and Information
  Provides 2017−18 fiscal year funding rates and other information used in the calculation of funding for Principal Apportionment programs.
• Funding Excel Files
  Below is a summary of notable Excel files applicable to most LEAs:
  
  • Principal Apportionment Summary (XLSX): Reflects an LEA’s total state aid for all programs included in the Principal Apportionment, including prior year recomputations. This forms the basis for determining an LEA’s monthly payments. For SACS coding, Resource and Object codes are shown on the Excel file.
  • Adjustments and Prior Year Recomputations (XLSX): Detail by LEA, fiscal year, and program of the adjustments and prior year recomputations reflected on Line A-17 of the Principal Apportionment Summary.
    
  • Monthly payment schedule (XLSX): Provides an LEA’s Principal Apportionment payment for the months of February through May. Each LEA’s monthly payment is determined based on a statutory formula, by fund type, calculated as a percentage of the LEA’s total P-1 Principal Apportionment amount, net of advance payments. Payment information , including offsets, is available on the State Controller’s (SCO) Web site, as well as estimated payment dates (PDF).
• LCFF Funding Snapshot
  A high-level summary for each school district and charter school of the main LCFF funding components. This snapshot combines into one document data elements from several different LCFF exhibits. Details of the funding are also available in each funding exhibit.
• LCFF Fingertip Facts
  LCFF funding data for all LEAs has been aggregated to provide statewide information for use by interested parties. The Fingertip Facts are intended as a summary and do not include detailed descriptions or explanations of the various sources and components of funding.
• Answers to LCFF Frequently Asked Questions