Instructions: Title III EL Program Subgrant Budget
Consolidated Application and Reporting System data entry instructions for the 2024–25 Title III English Learner (EL) Student Program Subgrant Budget data collection form.Data Collection Purpose
The purpose of this data collection form is for the local educational agency (LEA) to provide a proposed budget for 2024–25 English Learner (EL) Student Program Subgrant per the Title III EL Student Program requirements (Every Student Succeeds Act [ESSA], sections 3114, 3115, & 3116).
Program Information
An LEA that reported the enrollment of one or more English Learner (EL) students via the California Longitudinal Pupil Achievement Data System (CALPADS) October 2023 data collection is eligible to apply for the 2024–25 Title III EL student program formula subgrant. Use the EL student count that was provided to the CALPADS for census day of October 4, 2023.
A calculated estimated EL student program allocation amount that is less than $10,000 does not meet the minimum program eligibility criteria for direct funding status and requires further action. To receive instructions regarding the consortium application process, please go to the California Department of Education (CDE) Title III EL Student Program Consortium Details web page.CDE Program Staff Contacts
Annie Abreu Park
Staff Services Analyst
Language Policy and Leadership Office
aabreupark@cde.ca.gov
916-319-9620
Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831
Displayed Data – Estimated English Learner Per Student Allocation
Estimated English learner per student allocation: Source data provided by the Title III EL fiscal staff.
Procedures – Estimated English Learner Student Count
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter an Estimated English Learner Student Count. |
Required field. The count entered must be greater than zero. Use your EL student count that was provided to the California Longitudinal Pupil Achievement Data System for census day of October 4, 2023. |
Displayed Data – Estimated English Learner Student Program Allocation
Estimated English learner student program allocation: The
estimated English Learner per student allocation multiplied by the estimated English Learner student count.
Procedures – Budget Amounts
| Step | Action | Program Instructions |
|---|---|---|
2 |
Enter a Professional Development Activities amount. |
Required field. Enter an amount equal to or greater than zero. (Local Control and Accountability Plan [LCAP] Federal Addendum, ESSA Section 3115[c][2]) |
3 |
Enter a Program and Other Authorized Activities amount. |
Required field. Enter an amount equal to or greater than zero. (LCAP Federal Addendum, ESSA sections 3115[d] & 3116[b][1]) |
| 4 | Enter an English Proficiency and Academic Achievement amount. | Required field. Enter an amount equal to or greater than zero. (LCAP Federal Addendum, ESSA Section 3116[b][2][A-B]) |
| 5 | Enter a Parent, Family and Community Engagement amount. | Required field. Enter an amount equal to or greater than zero. (LCAP Federal Addendum, ESSA Section 3116[b][3]) |
| 6 | Enter a Direct Administrative Costs amount. | Required field. Enter an amount equal to or greater than zero. The amount entered cannot exceed 2 percent of the estimated EL student program allocation. |
| 7 | Enter an Indirect Costs amount. | Required field. Enter an amount equal to or greater than zero. The amount entered should not exceed the portion of the estimated EL student program allocation that is not reserved for direct administrative costs, multiplied by the LEA's approved indirect cost rate (ICR), as published on the CDE ICR web page. |
Displayed Data – Total Budget
Total budget: The sum of all budget item amounts.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
Direct Administrative Costs Amount |
The direct administrative costs amount cannot exceed 2% of the estimated English learner student program allocation amount. |
Reduce the amount entered to be equal to or less than 2 percent of the estimated EL student program allocation amount. |
Total Budget Amount |
The total budget amount must equal the estimated English learner student program allocation amount. |
Adjust one or more budget item amounts so that the total budget equals the estimated EL student program allocation amount. |