Instructions: Title III Immigrant Subgrant Budget
Consolidated Application and Reporting System data entry instructions for the 2024–25 Title III Immigrant Student Program Subgrant Budget data collection form.Data Collection Purpose
The purpose of this data collection form is for the local educational agency (LEA) to provide a proposed budget for 2024–25 Immigrant Student Program Subgrant per the Title III Immigrant Student Program requirements (Every Student Succeeds Act, sections 3114, 3115, and 3116).
Program Information
Only local educational agencies (LEAs) that have five or more eligible immigrant students and have experienced a significant increase of one half of 1 percent or greater growth in eligible immigrant student enrollment in the current year, compared with the average of the two preceding fiscal years, are eligible for Title III Immigrant Student Program Subgrant funds. Use the immigrant student count that was provided to the California Longitudinal Pupil Achievement Data System (CALPADS) for census day of October 4, 2023.
California Department of Education (CDE) Program Staff Contacts
Annie Abreu Park
Staff Services Analyst
Language Policy and Leadership Office
aabreupark@cde.ca.gov
916-319-9620
Geoffrey Ndirangu
Education Programs Consultant
Language Policy and Leadership Office
gndirang@cde.ca.gov
916-323-5831
Displayed Data – Estimated Immigrant Per Student Allocation
Estimated immigrant per student allocation: Source data provided by the Title III immigrant fiscal staff.
Procedures – Estimated Immigrant Student Count
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter an Estimated Immigrant Student Count. |
Required field. The count entered must be greater than zero. Use your immigrant student count that was provided to the CALPADS for census day of October 4, 2023. |
Displayed Data – Estimated Immigrant Student Program Allocation
Estimated immigrant student program allocation: The estimated immigrant per student allocation multiplied by the estimated immigrant student count.
Procedures – Budget Amounts
| Step | Action | Program Instructions |
|---|---|---|
2 |
Enter an Authorized Activities amount. |
Required field. Enter an amount equal to or greater than zero. |
| 3 | Enter a Direct Administrative Costs amount. | Required field. Enter an amount equal to or greater than zero. The amount entered should not exceed 2 percent of the estimated Immigrant Student Program allocation. |
| 4 | Enter an Indirect Costs amount. | Required field. Enter an amount equal to or greater than zero. The amount entered should not exceed the portion of the estimated Immigrant Student Program allocation that is not reserved for direct administrative costs, multiplied by the LEA's approved indirect cost rate (ICR) as published on the CDE ICR web page. |
Displayed Data – Total Budget
Total budget: The sum of all budget item amounts.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
Direct Administrative Costs Amount |
The direct administrative costs amount should not exceed 2% of the estimated immigrant student program allocation amount, this may be reviewed by CDE program staff to determine reasonableness. |
Warning only. If appropriate, then reduce the amount entered to be no more than 2% of the estimated immigrant student program allocation amount. |
Total Allocation Budget Amount |
The total budget amount must equal the estimated immigrant student program allocation amount. |
Adjust one or more budget item amounts so that the total budget equals the estimated immigrant student program allocation amount. |