COVID-19 Guidance for Expanded Learning Programs

Coronavirus (COVID-19) Main Web Page

Expanded Learning Division

Subject: Guidance related to Executive Order N-45-20

Date: April 10, 2020

Authority: Executive Order N-45-20

Attention: After School Education and Safety Program Grantees, 21^st Century Community Learning Centers Grantees, and 21^st Century High School After School Safety and Enrichment for Teens Grantees.

Purpose

This memo is to provide guidance to After School Education and Safety (ASES) grantees, 21^st Century Community Learning Center (21^st CCLC) grantees, and 21^st Century High School After School Safety and Enrichment for Teens (ASSETs) grantees related to Executive Order N-45-20.

Guidance

On April 4, 2020, the Governor signed Executive Order N-45-20.  As it pertains to ASES, 21st CCLC and ASSETs, the CDE provides the following guidance:

ASES

• ASES grantees may use ASES funds to serve school-age children of essential critical infrastructure workers through June 3, 2020.  Essential critical infrastructure worker is defined in the State of California Essential Worker Web Document (PDF);
• ASES grantees may serve school-age children of essential critical infrastructure workers regardless of where those children attend school through June 3, 2020;
• In addition to operating before and after school hours, ASES programs can also operate during the hours that school is ordinarily in session through June 3, 2020;
• ASES programs should continue to track employees’ time and expenditures in accordance with the California School Accounting Manual Procedure 905.
• Pursuant to the authority provided in Executive Order N-45-20, the CDE waives the requirements of California Education Code (EC) sections 8482.3(f)(6), (7), (8), (9) and (10) through June 3, 2020:
• Grant reduction calculations required by EC sections 8483.7(a)(1)(C) and 8483.7(a)(1)(D) for ASES grantees are suspended for Calendar Year 2019.

21^st CCLC

• At this time, no authority has been provided to use 21^st CCLC funds to serve school-age children of essential critical infrastructure workers. The CDE will continue to evaluate any guidance provided by the federal government and will provide further information related to the use of 21^st CCLC funds as necessary.

ASSETs

• At this time, no authority has been provided to use ASSETs funds to serve school-age children of essential critical infrastructure workers. The CDE will continue to evaluate any guidance provided by the federal government and will provide further information related to the use of ASSETs funds as necessary;
• Grant reduction calculations required by EC sections 8426(d)(2) and (3) ASSETs grantees are suspended for Calendar Year 2019.

For guidance related to proper social and physical distancing, and healthy practices for ASES programs operating pursuant to this memo, please refer to the Department of Social Services Social and Physical Distancing Guidance (PDF).

CDE will provide further guidance regarding the role of expanded learning programs during the COVID-19 emergency.

Michael Funk, Director

Expanded Learning Division