Cyclical Monitoring for Small LEAs
This is the home page for local educational agencies (LEAs) that have been selected for Special Education Cyclical Monitoring.If you have been selected for Special Education Cyclical Monitoring for Small LEAs via a Notification Letter, you are required to submit data about your LEA’s policies, practices, and procedures related to special education and report the results to the California Department of Education (CDE).
For monitoring purposes, small LEAs are defined as school districts and charter schools serving 100 or fewer students with disabilities on census day. Small LEAs will not be selected for monitoring based on State Performance Plan Indicators. Instead, these LEAs will be monitored on a cyclical basis every six years:
- Cycle A 2022 selection and monitoring
- Cycle B 2024 selection and monitoring
- Cycle C 2026 selection and monitoring
Selected LEAs must complete three monitoring activities independently with support from the CDE.
- Policies and Procedures Review
- Student Record Review
- Assessment of Infrastructure
Your Support Team
The CDE’s Focused Monitoring and Technical Assistance for Small LEAs (FMTA-S) Consultants are available for support. Listed below is a link and contact information to your support team.
CDE Staff
| Small LEA Monitoring Unit | Contact Information |
|---|---|
| FMTA-S | Manager: Carmen Barnhart Direct Telephone Number: 916-445-7308 Unit Telephone Number: 916-445-0081 Email: CBarnhart@cde.ca.gov |
FMTA-S Consultants by Region
| California County Superintendents Educational Services Association Region | Counties | Consultant(s) | Telephone Number | |
|---|---|---|---|---|
| 1 | Del Norte, Humboldt, Lake, Mendocino, Sonoma | FMTA Small LEAs | SmallMonitoring@cde.ca.gov | 916-445-0081 |
| 2 | Butte, Glenn, Lassen, Modoc, Plumas, Shasta, Siskiyou, Tehama, Trinity | FMTA Small LEAs | SmallMonitoring@cde.ca.gov | 916-445-0081 |
| 3 | Alpine, Colusa, El Dorado, Nevada, Placer, Sacramento, Sierra, Sutter, Yolo, Yuba | FMTA Small LEAs | SmallMonitoring@cde.ca.gov | 916-445-0081 |
| 3 | El Dorado (El Dorado County Charter SELPA) | FMTA Small LEAs | SmallMonitoring@cde.ca.gov | 916-445-0081 |
| 4 | Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Solano | FMTA Small LEAs | SmallMonitoring@cde.ca.gov | 916-445-0081 |
| 5 | Monterey, San Benito, Santa Clara, Santa Cruz | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
| 6 | Amador, Calaveras, San Joaquin, Stanislaus, Tuolumne | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
| 7 | Fresno, Kings, Madera, Mariposa, Merced, Tulare | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
| 8 | Kern, San Luis Obispo, Santa Barbara, Ventura | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
| 9 | Imperial, Orange, San Diego | Melissa Goude | MGoude@cde.ca.gov | 916-319-0668 |
| 10 | Inyo, Mono, Riverside, San Bernardino | Ellen Hayes | EHayes@cde.ca.gov | 916-323-4124 |
| 11 | Los Angeles | Melissa Goude | MGoude@cde.ca.gov | 916-319-0668 |
All FMTA Consultant Assignments by Region
What am I required to do?
| Task | Required Support Opportunities |
Timeframe/Due Date |
|---|---|---|
| Attend or view the Cycle B 2024 Overview Webinar for Cyclical Monitoring | Webinar | September 24, 2024, at 3 p.m. OR September 27, 2024, at 11 a.m. |
| View the training for the Policy and Procedures Review (PPR) | Training Video; Office Hours |
Fall 2024 |
| Final Submission of PPR | As needed from CDE | February 28, 2025 |
| Final Submission of Assessment of Infrastructure | BASICS Infrastructure Assessment Tool | February 28, 2025 |
| View the training video for the Student Record Review (SRR) | Training Video; Office Hours |
Fall 2024 |
| Final Submission of SRR | As needed from CDE | February 28, 2025 |
| Complete Noncompliance Corrective Actions | As needed from CDE | As directed by CDE |
| Complete all Prong Follow Up Reviews | Training Video; CDE Email | As directed by CDE |
What Do I Need to Do First?
Notification of the opening of Cyclical Monitoring and instructions will be sent to selected LEAs in fall of the Cycle’s monitoring year.
Training Videos and Webinars
Overview Webinar for Cyclical Monitoring
September 24, 2024, at 3 p.m.: FMTA S - Cycle B 2024 Overview Zoom webinar registration
September 27, 2024, at 11 a.m.: FMTA S - Cycle B 2024 Overview (2) Zoom webinar registration
Office Hours
Wednesday, October 2, 2024, at 3 p.m.: FMTA S - October 2, 2024, Office Hours Zoom webinar registration
Friday, November 1, 2024, at 11 a.m.: FMTA S - November 1, 2024, Office Hours Zoom webinar registration
Tuesday, November 5, 2024, at 3 p.m.: FMTA S - November 5, 2024, Office Hours Zoom webinar registration
Friday, December 6, 2024, at 11 a.m.: FMTA S - December 6, 2024, Office Hours Zoom webinar registration
Wednesday, January 15, 2025, at 3 p.m.: FMTA S - January 15, 2025, Office Hours Zoom webinar registration