CALPADS Update Flash #291

To:           Local Educational Agency (LEA) Representatives

From:      California Department of Education (CDE) –
                California Longitudinal Pupil Achievement Data System (CALPADS) Team

Date:       October 17, 2024

Subject:  CALPADS Update FLASH #291

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ODS Reports and Extracts Moved to "Real Time"

Recent CALPADS upgrades enabled us to provide CALPADS Operational Data Store (ODS) reports on a "real time" basis. This means ODS reports and extracts now reflect data that are posted in real time, and users no longer have to wait until the next day to see the changes they have made. In anticipation of this transition, the CDE reviewed the usage of ODS reports and solicited input from local educational agencies (LEAs). Based on that analysis and LEA input, we identified reports to retain and reports to retire. All extracts were retained.

As communicated in a listserv message emailed on August 20, 2024, the transition of ODS reports and extracts to real time was made on Tuesday, August 27, 2024. Some report and extract defects were identified, and new defects continue to be identified. While many of the defects have been resolved, there continue to be outstanding issues which the CDE is working to resolve as soon as possible. The reports that were retained and retired are listed below. It should be noted that the CDE plans to bring back a limited number of End-of-Year ODS reports that reflect data used in calculating California School Dashboard (Dashboard) indicators so that LEAs may view any updates they have made in CALPADS after the close of the EOY amendment window. While these data will not be used for the Dashboard, the LEA can verify by viewing the reports that the data in CALPADS is now accurate.

ODS Reports Moved to Real-time

Here is a list of the reports that have moved to real-time:

5.6 - Foster Youth Enrolled – Count
5.7- Foster Youth Enrolled – Student List
5.6 - C/A Foster Youth Enrolled – Count*
5.7- C/A Foster Youth Enrolled – Student List*
5.8 - Former Foster Youth Enrolled - Count
5.9 - Former Foster Youth Enrolled – Student List
1.1 - Enrollment – Primary Status by Subgroup
1.2 - Enrollment – Primary Status Student List
1.3 - Enrollment – Primary Status Disaggregated
1.5 - Enrollment – By Status Disaggregated
1.17 - LCFF Unduplicated Pupil Count*
1.18 - LCFF Unduplicated Pupil Student List*
8.1- Student Profile List
8.1a - Student Profile Exits
8.2 - Socioeconomically Disadvantaged – Student List
5.1 - Program Participants – Count
5.3 - Program Participants – Student List
5.4 - Homeless Students Enrolled
5.5 - Homeless – Student List
4.1 - Staff - Count and FTE by Job Classification*
4.3 - Staff Teaching Assignments – Detail
4.3 - C/A Staff Teaching Assignments – Detail*
4.4 - Staff Profile – List

ODS Reports Retired

Here is a list of reports that have been retired:

1.5 - Enrollment - By Status Disaggregated
2.1 - Title III Eligible Immigrants - Count
2.2 - Title III Eligible Immigrants - Count by Birth Country
2.4 - English Learner Education Services - Student Count Unduplicated
2.5 - English Learner Education Services - Unduplicated Count of Teachers Providing EL* Services
2.6 - English Learner - Count by Primary Language
2.7 - English Learner Education Services - Student List
2.8 - English Language Acquisition Status - Count by Primary Language
2.11 - English Learner Instructional Plan - Count of ELs by Instructional Strategy
3.1 - Class Size - by Content Area
3.2 - Class Enrollment - by Content Area
3.3 - Class Enrollment - Student List
3.6 - Course Section Enrollment - Count by Content Area
3.7 - Course Section Enrollment - Count and Details
3.8 - Course Section Enrollment - Student List
3.9 - Course Sections Completed - Count by Content Area for Departmentalized Courses
3.10 - Course Sections Completed - Count and Details for Departmentalized Courses
3.11 - Course Sections Completed - Student List for Departmentalized Courses
4.5 - Staff Non Classroom Based or Support Assignment - Detail
5.2 - Program Participants - Title I Part A Basic Targeted Services

*The above report titles include the following abbreviations:

• C/A – County Authorizing
• EL – English Learner
• FTE – Full-Time Equivalent
• LCFF – Local Control Funding Formula