CALPADS Calendar
Snapshot collection windows and certification deadlines for the California Longitudinal Pupil Achievement Data System (CALPADS) submission cycle.Quick Links:
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CALPADS Calendar for 2024–25
CALPADS Submission Windows and Certification Deadlines
| CALPADS Submission | Primary Data Submitted | Official Submission Window | Recommended Date for Zero Errors | Certification Deadline | Amendment Window |
|---|---|---|---|---|---|
| Fall 1 | 2024–25 (Census Day):
2023–24:
|
October 2, 2024 to December 13, 2024 |
November 22, 2024 | December 13, 2024* Special Education Local Plan Area (SELPA) Approval Strongly Encouraged |
December 17, 2024 SELPA Approval Required |
| Fall 2 |
|
October 2, 2024 to February 28, 2025 Note: Fall 2 CVRs and Certification Reports will be available for LEAs to view on December 18, 2024. |
February 7, 2025 | February 28, 2025
|
No Amendment Window: Final Deadline is February 28, 2025 |
| End-of-Year (EOY) 1 |
|
May 6, 2025 to July 25, 2025 |
July 11, 2025 | July 25, 2025 | July 26, 2025 to August 8, 2025 (Amendment Window Deadline) |
| End-of-Year (EOY) 2 |
|
May 6, 2025 to July 25, 2025 |
July 11, 2025 | July 25, 2025 | July 26, 2025 to August 8, 2025 (Amendment Window Deadline) |
| End-of-Year (EOY) 3 |
|
May 6, 2025 to July 25, 2025 |
July 11, 2025 | July 25, 2025 SELPA Approval Strongly Encouraged |
July 26, 2025 SELPA Approval Required |
| End-of-Year (EOY) 4 |
|
May 6, 2025 to July 25, 2025 |
July 11, 2025 | July 25, 2025 SELPA Approval Strongly Encouraged |
July 26, 2025 SELPA Approval Required |
Please note: The Cohort data pull will occur on August 15, 2025.
*The data that LEAs approve on CALPADS Report 1.17 – LCFF – Count in the Fall 1 submission are used to determine the Unduplicated Pupil Count (UPC), the basis for determining the unduplicated pupil percentage (UPP), which determines 2024–25 Local Control Funding Formula (LCFF) supplemental and concentration grant funding. Data on this report approved by December 13, 2024 Certification Deadline, will be used in the calculation of the First Principal Apportionment (P1). Data on this report approved by the January 24, 2025 Amendment Window Deadline will be used in the calculation of the Second Principal Apportionment (P2). Any changes after this date must be made through the audit process.
Special Education Local Plan Area (SELPA) approval is not required but is strongly encouraged by the December 13, 2024 Fall 1 Certification Deadline.
Annually, as part of the Compliance Improvement Monitoring (CIM) for the Individuals with Disabilities Education Act (IDEA), the Special Education Division is required to issue monitoring determinations for LEAs using a combination of prior year End-of-Year data and current-year Fall 1 data. In order for Annual Determination Letters to be issued earlier to give LEAs more time to complete Compliance Improvement Monitoring activities, the data used to calculate federal Indicator 9 (Disproportionality overall), and Indicator 10 (Disproportionality by specific disability categories) will be pulled from CALPADS following the December 13 Certification deadline, rather than after the close of the amendment window. The data used for these determinations will therefore include data approved by the LEA only, or data which have been approved by both the LEA and SELPA.
Additional dates to note:
| Academic Year | CALPADS Service Desk Holidays - Service Desk will be Closed on these Dates - |
|---|---|
| 2024–25 | 2024: 2025: |
CALPADS Office | calpads@cde.ca.gov | 916-324-6738
Service
and Support: CALPADS-CSIS Service Desk | calpads-support@cde.ca.gov | 916-325-9210