Title II, Part A FY Expenditure, 39 Months Form
Consolidated Application, Winter Release data entry instructions for the 2019–20 Title II, Part A Fiscal Year (FY) Expenditure Report, Closeout 39 Months data collection form.Data Collection Purpose
This section is used to report the year-to-date expenditures and encumbrances for the Title II, Part A Educator Quality federal funding by activity. This expenditure reporting period is July 1, 2019, through September 30, 2022.
This data collection form will display if the local educational agency (LEA) applied for and received a Title II, Part A allocation.
Program Information
Each LEA that received Title II, Part A Educator Quality funding must complete this report.
For further information on allowable uses of funds, please visit the United States Code
web page.
California Department of Education (CDE) Program Staff Contact
Fiscal Contact
Alice Ng
Associate Governmental Program Analyst
Division Support Office
ang@cde.ca.gov
916-323-4636
Program Contact
Lisa Fassett
Education Programs Consultant
Professional Learning Support and Monitoring Office
lfassett@cde.ca.gov
916-323-4963
Displayed Data – Allocation and Transfers
2019–20 Title II, Part A allocation: Source data from the CDE Title II, Part A web page.
2019–20 Title II, Part A total apportionment issued: Source data from the CDE Title II, Part A web page.
Transferred-in amount: Data displays as reported in the same fiscal year (FY) Federal Transferability data collection form.
Transferred-out amount: Data displays as reported in the same FY Federal Transferability data collection form.
2019–20 Total allocation: The total apportionment issued amount plus the transferred-in amount minus the transferred-out amount.
Procedures – Use of Funds
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Indicate if funds were used for Class Size Reduction. | Required field. Select Yes or No, as applicable. |
| 2 | Indicate if funds were used for Induction Programs. | Required field. Select Yes or No, as applicable. |
| 3 | Indicate if funds were used for Professional Development for Teachers. | Required field. Select Yes or No, as applicable. |
| 4 | Indicate if funds were used for Professional Development for Administrators. | Required field. Select Yes or No, as applicable. |
| 5 | Indicate if funds were used for Recruitment Activities. | Required field. Select Yes or No, as applicable. |
| 6 | Indicate if funds were used for Retention Activities. | Required field. Select Yes or No, as applicable. |
| 7 | Indicate if funds were used for Tuition Reimbursement. | Required field. Select Yes or No, as applicable. |
Procedures – Program Expenditures
| Step | Action | Program Instructions |
|---|---|---|
| 8 | Enter the expenditures for 4200–4299 Books and Reference materials. | Required field. Enter an amount equal to or greater than zero. |
| 9 | Enter the expenditures for 4300–4399 Materials and Supplies. | Required field. Enter an amount equal to or greater than zero. |
| 10 | Enter the expenditures for 5100–5199 Subagreements for Services. | Required field. Enter an amount equal to or greater than zero. |
| 11 | Enter the expenditures for 5200–5299 Travel and Conferences. | Required field. Enter an amount equal to or greater than zero. |
| 12 | Enter the expenditures for 5300–5399 Dues and Membership. | Required field. Enter an amount equal to or greater than zero. |
| 13 | Enter the expenditures for 5800–5899 Consulting/Professional Services. | Required field. Enter an amount equal to or greater than zero. |
Procedures - Personnel Expenditures
| Step | Action | Program Instructions |
|---|---|---|
| 14 | Enter the expenditures for 1000–1999 Certificated Personnel Salaries. | Required field. Enter an amount equal to or greater than zero. |
| 15 | Enter the expenditures for 2000–2999 Classified Personnel Salaries. | Required field. Enter an amount equal to or greater than zero. |
| 16 | Enter the expenditures for 3000–3999 Employee Benefits. | Required field. Enter an amount equal to or greater than zero. |
Procedures - Operational Expenditures
| Step | Action | Program Instructions |
|---|---|---|
| 17 | Enter the expenditures for Direct Administrative Costs. | Required field. Enter an amount equal to or greater than zero. |
| 18 | Enter the expenditures for Indirect Costs. | Required field. Enter an amount equal to or greater than zero. |
| 19 | Enter the funds used for Title V, Part B, Subpart 1 Alternative Uses of Funds Authority Participation. | This field will only display if the LEA is participating in Alternative Uses of Funds Authority Participation. Enter the expenditures, as applicable. |
| 20 | Enter the expenditures for Equitable Services for Nonprofit Private Schools. | Required field. Enter an amount equal to or greater than zero. Equitable services expenditures for nonprofit private schools could be less than or equal to the equitable services allocation which must be spent during the year allocated. |
Displayed Data – Total Expenditures, Encumbrances, and Unspent Funds
Total expenditures and encumbrances: The sum of all expenditure and encumbrance amounts.
2019–20 Unspent funds: The total allocation amount minus the sum of all expenditure and encumbrance amounts.
Note: The CDE will invoice the LEA to return the unspent 2019–20 total allocation.
Error Messages
| Field Name | Error Message | Resolution |
|---|---|---|
| Direct Administrative Costs and Indirect Costs | The sum of direct administrative costs and indirect costs is more than 15% of the total allocation. Expenditure amounts will be reviewed by CDE program staff to determine reasonableness. | Warning only. Ensure that the direct administrative costs and indirect costs amounts are appropriate. |
| Total Expenditures Amount | The total expenditures and encumbrances cannot be greater than the total allocation amount. | Review the expenditures and encumbrances for accuracy and make necessary adjustments. |
| Total Expenditures Amount | If the total allocation is greater than zero, then the total expenditures and encumbrances should be greater than zero. | Warning only. Ensure that the expended amounts are correct. |
| Title V, Part B, Subpart 1 Alternative Uses of Funds Authority Participation | Title V, Part B Subpart 1 Alternative Uses of Funds Authority Participation is a required field. | Required field, Minimum value to enter is zero. |
| 3000-3999 Employee Benefits Amount | The sum of certificated and classified personnel salaries is equal to zero, employee benefits cannot be greater than zero. | If the sum of certificated and classified personnel salaries expenditure amounts is zero, then ensure that employee benefits expenditure amount is also zero. |