2024–25 Title I, Part A School Student Counts

Data Collection Purpose

The purpose of the school student counts data collection form is to report the school ranking method, the low-income measurement to be used by the local educational agency (LEA) to allocate Title I funds, total student enrollment counts, and eligible low-income student counts for each school. The information entered will be used by the LEA to calculate eligibility and ranking for Title I, Part A school allocations.

Program Information

The data reported in this form will populate the Title I, Part A School Allocations data collection form and will be used by the LEA to calculate eligibility and ranking for Title I, Part A School Allocations.

To determine Title I, Part A School Allocations, the LEA may use:

• prior fiscal year (FY) school-level student data; or
• current FY school-level student data.

Total student enrollment and eligible low-income students counts* have been pre-populated into this form with prior FY data from the certified California Longitudinal Pupil Achievement Data System (CALPADS) Fall 1 submission.

*The eligible low-income student counts have been pre-populated with eligible low-income students ages 5-17 only. LEAs have the option to include all eligible low-income students when determining school allocations depending on the low-income measure selected.

Please review the information in the following “Important Update” section regarding updating pre-populated school-level student data.

Measure of Poverty (Low-income Measure)

According to the Every Student Succeeds Act Section 1113(a)(5)(A), the LEA shall use the same measure of poverty, which measure of poverty shall be one of the following:

• The number of children eligible for Free or Reduced-Price Meals (FRPM) under the Richard B. Russell National School Lunch Act (42 United States Code (U.S.C.) 1751 et seq.);
• The number of children in families receiving assistance under the State program funded under Part A of Title IV of the Social Security Act (SSI);
• The number of children eligible to receive medical assistance under the Medicaid Program;
• The number of children aged five through seventeen in poverty counted in the most recent census data approved by the Secretary; or
• A composite of such indicators.

Important Update

If the LEA selects a Low-income Measure of “FRPM”, please review the following instructions regarding how to obtain school-level student data for “student enrollment” counts and “eligible low-income student” counts for prior and current FY.

To obtain prior FY school-level student data:

1. LEAs may obtain prior FY data from the "Unduplicated Student Poverty – FRPM Data" file available on the California Department of Education (CDE) Free or Reduced-Price Meal (Student Poverty) Data web page:
   1. The Enrollment (K-12) data, in Column Q, contains the total student enrollment for each school, and:
      1. Populates the data in the column titled “Student Enrollment” of this data collection form.
   2. The total Eligible Low-income Students counts data appears in:
      1. Column T, titled: FRPM Count (K─12); or
      2. Column Y, titled: FRPM Count (Ages 5-17).
      3. The LEA may manually enter the "FRPM Count (K-12)" data (from Column T) or the "FRPM Count (Ages 5-17)" data (from Column Y) into the "Eligible Low-income Students" field of the School Student Counts data collection form to include eligible low-income students for each school within the LEA.

To obtain current FY school-level student data:

1. LEAs may obtain current FY data by running the CALPADS Snapshot Report 1.1:
   1. Open the report set filters as follows:
      1. Status Filter:
         • Status – “Revised Uncertified” (if the report is run on or before January 24, 2025); Or
         • Status − "SELPA Approved" (if the data is already Special Education Local Plan Area [SELPA] approved or the report is run on or after January 24, 2025). And
      2. Age Eligibility Filter:
         • Age Eligibility Filter: Select ALL (K-12, UE, US) to obtain the count of all eligible low-income students; or
         • Age Eligibility Filter: Title I (5-17 year olds only) to obtain the count of eligible low-income students ages 5-17 only.
   2. In the CALPADS Snapshot Report 1.1:
      1. The “Student Enrollment” count data appears in the column titled: "Enrollments" (third column from the left) of CALPADS 1.1.
      2. The "Eligible Low-income Students" count data appears in the column titled: "FRPM Eligible" (last column on the right) of CALPADS 1.1.

Note: The “Enrollment” count data is entered into the “Student Enrollment” field of this form for each school; the FRPM Eligible count data is entered into the “Eligible Low Income Students” field in this form.

If the LEA selects one of the following low-income measures (SSI, Medicaid, Census, or Composite), LEA staff should contact Rina DeRose via email at rderose@cde.ca.gov for additional information and instructions.

Important: Records must be maintained to verify any revisions made to pre-populated data.

School student enrollment should include the total number of children enrolled in each school listed.

If the grade levels of a school have changed, then the LEA County-District-School (CDS) coordinator must submit the update on the CDE Online Public Update for Schools (OPUS-CDS) web-based application. For additional OPUS-CDS instructions, please follow the link.

For more information, please refer to the CDE Title I, Part A School Student Counts web page.

CDE Program Staff Contact

Rina DeRose
Education Programs Consultant
Title I Policy, Program, and Support Office
rderose@cde.ca.gov
916-323-0472

Procedures - Ranking and Funding Options

Displayed Data

School name, School code, Low grade offered, and High grade offered: Source data from the CDE CDS database, as reflected in the California School Directory web-based application.

Pre-populated Data

Student enrollment and Eligible low income students: These fields will be pre-populated with PRIOR year certified data from the CALPADS Fall 1 submission report. The pre-populated data in the column titled “Eligible Low-income Students,” includes students ages 5–17 only.

The LEA may manually enter current FY school-level student data in place of prior year data in this form.

LEAs may manually update the data to include all students depending on the low-income measure selected to determine school allocations.

The pre-populated data can be edited in this data collection form. Please review the instructions in the “Important Update” section above for additional instructions. Once this data collection form is saved as a draft, the system will not pre-populate data again.

Procedures – Student Counts

Optional Function

Download schools template: Select this option to download school data from the data collection form into an Excel (.xls) spreadsheet.

Choose file / Upload schools file: Select this option to upload school data from an Excel (.xls) spreadsheet into the data collection form.

Note: This optional function to work offline in a spreadsheet, rather than manually entering data directly into the data collection form, may be useful if a district has more schools than can display in a single view of the data collection form on-screen.

Error Messages

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