Grant Deliverable Due Dates for 2020–21
Schedule of due dates and submittal activities required for the Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) grant.Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.
By October 16, 2020
| Required Data and Documents | Action |
|---|---|
| Grant Award Notification | Download, sign a wet original, and upload the signed Grant Award Notification on the California Adult Ed Reporting website
(login required, signature of Superintendent/College President/Chief Executive Officer required) |
By October 23, 2020
| Required Data and Documents | Action |
|---|---|
| Grant Budget | Complete and submit the Grant Budget on the California Adult Ed Reporting website
(login required, electronic approval required) |
By October 31, 2020
| Required Data and Documents | Action |
|---|---|
| First Quarter Data, TOPSpro® Enterprise | Enter all information into TOPSpro® Enterprise for this quarter on or before this date |
| California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP) | Select at least one COAAP on the CASAS Civic Participation website at CASAS Civic Participation: COAAP
|
| First Quarter Data Integrity Report | Generate the National Reporting System (NRS) Data Integrity Report and submit a copy of the report to capm@casas.org |
| First Quarter Expenditure Claim Report | Complete and submit the claim on the California Adult Ed Reporting website
(login required, electronic approval required) |
| Employment and Earnings Follow-up Survey | Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 1 (July through September):
|
By January 31, 2021
| Required Data and Documents | Action |
|---|---|
| Second Quarter Data, TOPSpro® Enterprise | Enter all information into TOPSpro® Enterprise for this quarter on or before this date |
| Second Quarter Data Integrity Report | Generate the NRS Data Integrity Report and submit a copy of the report to capm@casas.org |
| California Accountability Training | Complete California Accountability Training in person or online. Register online at California Adult Ed Training
|
| CASAS Implementation Training | Complete CASAS Implementation Training in person or online. Register online at California Adult Ed Training
|
| Second Quarter Expenditure Claim Report | Complete and submit the claim on the California Adult Ed Reporting website
(login required, electronic approval required) |
| Employment and Earnings Follow-up Survey | Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 2 (October through December):
|
By April 30, 2021
| Required Data and Documents | Action |
|---|---|
| Third Quarter Data, TOPSpro® Enterprise | Enter all information into TOPSpro® Enterprise for this quarter on or before this date |
| Third Quarter Data Integrity Report | Generate the NRS Data Integrity Report and submit a copy of the report to capm@casas.org |
| Employment and Earnings Follow-up Survey | Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 3 (January through March):
|
| WIOA, Title II: AEFLA Program Implementation Survey | Complete the CASAS WIOA, Title II: AEFLA Program Implementation Survey at California Accountability and Assessment
|
| WIOA, Title II: AEFLA Agency-Level Continuous Improvement Plan | Complete the WIOA, Title II: AEFLA Agency-Level Continuous Improvement Plan on the California Adult Ed Reporting website
(login required, electronic approval required) |
| Third Quarter Expenditure Claim Report | Complete and submit the claim on the California Adult Ed Reporting website
(login required, electronic approval required) |
| Recertification for Citizenship Interview Test | Agencies administering the Citizenship Interview Test must complete the Recertification for the Citizenship Interview Test at Citizenship Interview Test
|
By July 15, 2021
| Required Data and Documents | Action |
|---|---|
| End-of-Year Data, TOPSpro® Enterprise | Two steps:
|
| Adult Education Personnel Information | Enter personnel information for Federal Table 7 into TOPSpro® Enterprise |
| End-of-Year Data Integrity Report | Generate the NRS Data Integrity Report and submit a copy of the report to capm@casas.org |
| Payment Points Summary Report | Generate the Payment Points Summary and email a PDF copy of the report to capm@casas.org |
| Employment and Earnings Follow-up Survey | Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 4 (April through June):
|
By August 1, 2021
| Required Data and Documents | Action |
|---|---|
| Final Expenditure Claim Report | Complete and submit the claim on the California Adult Ed Reporting website
(login required, electronic approval required) |
| Official Payment Points Certification Letter | On receipt of the End-of-Year Data Submissions CASAS will verify the Payment Points Summary Report and email agency with:
Complete the Official Payment Points Certification Letter by verifying your agency’s Payment Points Summary Report and obtaining the signature of an authorized individual at your agency. The Certification Letter with signature must be submitted via email to capm@casas.org. Please keep a copy of the letter for your records. Agencies will have until August 1, 2021, to verify their Payment Points Summary Report. |
Additional Community–Based Organization Requirements
| Required Data and Documents | Action |
|---|---|
| Fiscal Year 2020–21 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBOs) and Faith-based Organizations only* | Two Steps:
|
| Fiscal Year 2019–20 Audit Report** | Mail to: Audits and Investigations Division California Department of Education 1430 N Street, Suite 5319 Sacramento, CA 95814-5901 |
* The AASC form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.
** Pursuant to federal regulations, all CBOs receiving more than $750,000 in federal funds in a fiscal year must submit an audit as outlined in Section 500 of the CDE Audit Guide located at Contracting Agencies Audit Guidelines. Send the report within six months of the end of the CBO's fiscal year.