Appendix A: Data Definitions

Overview

The family, child, and provider information fields from the CDD-801A Monthly Child Care Population Report (CDD-801A) and the CDD-801B Monthly Sample Report (CDD-801B) are described in the Data Definitions. Each information field has its own definitions, guidelines, and Frequently Asked Questions (FAQs).

Note: Updates to the definitions of these information fields are made periodically; agencies are advised to remain apprised of system updates via CDMIS Updates.

Jump to a section:

• Report Information
• Family Information
• Child Information
• Provider Information

Agencies may access a complete document of Appendix A: Data Definitions (DOCX; Revised 14-Sep-2022).

Report Information

• Report Month/Year (CDD-801A electronic file transfer only)
• Vendor Number/Submission Code (CDD-801A electronic file transfer only)

Family Information

• Family Identification/Case Number
• Head-of-Household Last Name
• Head-of-Household First Name
• Head-of-Household Middle Initial
• Head-of-Household Federal Information Processing Standards (FIPS) Code
• Head-of-Household Zip Code
• Is the Head-of-Household Single? (CDD-801B only)
• Is either parent currently on active duty (i.e. serving full-time) in the U.S. Military? (CDD-801B only)
• Is either parent currently a member of either a National Guard or Military Reserve Unit? (CDD-801B only)
• Monthly Child Care Family Fee (CDD-801B only)
• Reduced Fee (CDD-801B only)
• Family Size
• Monthly Family Income
• Family Income Sources (CDD-801B only)
• TANF/CalWORKs Cash Aid Recipient
• Family Income Greater than 85 Percent of State Median Income Level
• Is the family homeless? (CDD-801B only)
• Reason for Receiving Child Care Services
• CPS Override (CDD-801B only)
• Family Start Date (CDD-801A only)
• Month and Year Child Care Assistance Began (CDD-801B only)

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Child Information

• Child Last Name
• Child First Name
• Child Middle Initial
• Child’s Ethnicity
• Child’s Race
• Child Gender
• Child Date of Birth
• Child has an IEP or IFSP
• Child's Primary Language (CDD-801A only)
• Child is English Learner (CDD-801A only)
• Child Start Date (CDD-801A only)
• Services Type and Length (CDD-801A only)

Provider Information

• Provider Federal Employment Identification Number (FEIN)/Social Security Number (SSN)
• Provider Federal Information Processing Standards (FIPS) Code (CDD-801A only)
• Provider Address (CDD-801B only)
• Provider City (CDD-801B only)
• Provider Zip Code
• Quality Rating and Improvement System (QRIS) Participation
• Accreditation Status
• Type of Care
• Program Code(s)
• Services Date (CDD-801A only)
• State Subsidized Monthly Payment for this Child Care (CDD-801B only)
• Total Hours of Care this Month (CDD-801B only)

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