CALPADS Communications Archive

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Contents of this page:

• Note Regarding this Page
• CALPADS Updates (FLASHES) – Archive
• Letters to Superintendents – Archive
• Other Correspondence – Archive

Note:
This page contains documents that are provided for historical and reference purposes. Archived communications on this page may contain information that has since been superseded by more current communications and information. Documents on this page may generally date back a couple of years. Documents older than 2 years are removed from this web page.

CALPADS Updates (FLASHES) – Archive

The archived CALPADS Update FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo.

2023–2024 Academic Year (Flash numbers 256 thru 282)

These update flashes cover the period from July 1, 2023 thru June 30, 2024.
Listed with the most recent on top.

• CALPADS Update Flash #282 (Dated 20-Jun-2024)
  Topics Include: Summer Electronic Benefit Transfer (S-EBT) Program Update.
• CALPADS Update Flash #281 (Dated 18-Jun-2024)
  Topics Include: District of Choice and Data Reporting.
• CALPADS Update Flash #280 (Dated 17-Jun-2024)
  Topics Include: Information on SENR0654E3 and a reminder to use the new Grade Level Code, TK -Transitional Kindergarten for TK students.
• CALPADS Update Flash #279 (Dated 17-Jun-2024)
  Topics Include: Assessing Students for English Language Acquisition Status and Students with a Primary Language of American Sign Language versus Other Languages.
• CALPADS Update Flash #278 (Dated 14-Jun-2024)
  Topics Include: Purging of Former Foster Youth Report, Preparing for Direct Certification Counts During July and August, and End-of-Year Submission Reminders.
• CALPADS Update Flash #277 (Dated 13-Jun-2024)
  Topics Include: Reclassifying and Reporting Reclassified Fluent English Proficient (RFEP) Students During the Summer When Students are not Enrolled.
• CALPADS Update Flash #276 (Dated 13-Jun-2024)
  Topics Include: Enrollment Information for Students with Disabilities Being Initially Evaluated for Special Education Services.
• CALPADS Update Flash #275 (Dated 11-Jun-2024)
  Topics Include: 2023 Dashboard technical Guide and Clarification for use of CALPADS data in College/Career Indicator.
• CALPADS Update Flash #274 (Dated 04-Jun-2024)
  Topics Include: Guidance for Reporting High School Students who Graduate by August 15.
• CALPADS Update Flash #273 (Dated 29-May-2024)
  Topics Include: 2023-24 End-of-Year Submission Deadlines.
• CALPADS Update Flash #272 (Dated 22-May-2024)
  Topics include: Importance of the Initial US School Enrollment Data for English Learners.
• CALPADS Update Flash #271 (Dated 09-May-2024)
  Topics include: New Education Data Collection System to collect data for the Armed Services Vocational Aptitude Battery (ASVAB) and State Seal of Civic Engagement (SSCE).
• CALPADS Update Flash #270 (Dated 08-May-2024)
  Topics include: 2023-2024 End-of-Year 4, Special Education Revised Guidance, and Other Updates.
• CALPADS Update Flash #269 (Dated 19-Mar-2024)
  Topics include: 2024 Summer Electronic Benefit Transfer (S-EBT) Program.
• CALPADS Update Flash #268 (Dated 15-Mar-2024)
  Topics include: New State Seal of Civic Engagement Data Collection.
• CALPADS Update Flash #267 (Dated 14-Mar-2024)
  Topics include: Reminder to Update Students’ English Language Acquisition Status in CALPADS prior to May 31, 2024 for Students Reclassified Based on 2022−23 Scores.
• CALPADS Update Flash #266 (Dated 11-Mar-2024)
  Topics include: 2023–24 CALPADS Fall 2 Submission Deadline Moved to March 15, 2024.
• CALPADS Update Flash #265 (Dated 04-Mar-2024)
  Topics include: 2023−24 and 2024−25 Work-Based Learning Changes.
• CALPADS Update Flash #264 (Dated 20-Dec-2023)
  Topics include: Special Education Data Submission Updates.
• CALPADS Update Flash #263 (Dated 07-Dec-2023)
  Topics include: 2023−24 Fall 2 Update; Fall 2 Submission Window; Changes to Fall 2 Certification Validation Rules (CVRs) and Certification Data Discrepancies (CDDs); Fall 2 Training.
• CALPADS Update Flash #262 (Dated 14-Nov-2023)
  Topics include: New Data Discrepancy Functionality.
• CALPADS Update Flash #261 (Dated 03-Oct-2023)
  Topics include: 2023−24 Fall 1 Submission Opens.
• CALPADS Update Flash #260 (Dated 18-Sep-2023)
  Topics include: 2023−24 School Year Rollover.
• CALPADS Update Flash #259 (Dated 07-Sep-2023)
  Topics include: 2023−24 Fall 1 and 2 Submission Deadlines; 2023−24 and Future End-of-Year (EOY) Submission Deadlines; Proposed EOY Deadlines.
• CALPADS Update Flash #258 (Dated 26-Jul-2023)
  Topics include: End-of-Year Submission Deadline is July 28, 2023; Revision Processing Modification; New Homeless Student Report on DataQuest; Assessing Students for English Language Acquisition Status During the Summer; Reporting Students who Become Reclassified Fluent
• English Proficient During the Summer.
• CALPADS Update Flash #257 (Dated 24-Jul-2023)
  Topics include: Transitional Kindergarten (TK) updates; TK Students In 2023−24.
• CALPADS Update Flash #256 (Dated 14-Jul-2023)
  Topics include: Transitioning to new CALPADS Language Code Set.

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2022–2023 Academic Year (Flash numbers 226 thru 255)

These update flashes cover the period from July 1, 2022 thru June 30, 2023.
Listed with the most recent on top.

• CALPADS Update Flash #255(Dated 07-Jun-2023)
  Topics include: Local Educational Agency (LEA) End-of-Year (EOY) rollover activities to conduct prior to June 30, 2023. EOY and ad hoc deadline reminders.
• CALPADS Update Flash #254(Dated 06-Jun-2023)
  Topics include: National School Lunch Program Meal Application and Alternative Income Form Requirements.
  CALPADS Update Flash #253(Dated 17-May-2023)
  Topics include: Reminder to Update CALPADS for Summer Pandemic Electronic Benefit Transfer Program 4.0 by May 22, 2023.
• CALPADS Update Flash #252(Dated 12-May-2023)
  Topics include: Consolidated Application and Reporting System (CARS) Opens May 19, 2023.
• CALPADS Update Flash #251(Dated 05-May-2023)
  Topics include: Armed Services Vocational Aptitude Battery Test (ASVAB) Reporting System Now Open.
• CALPADS Update Flash #250(Dated 03-May-2023)
  Topics include: 2022−23 Pandemic Electronic Benefit Transfer Program.
• CALPADS Update Flash #249(Dated 18-Apr-2023)
  Topics include: 2022−23 End-of-Year (EOY) Updates.
• CALPADS Update Flash #248(Dated 16-Feb-2023)
  Topics include: Preschool Student Course enrollment and Staff Assignment NOT Expected (SCSE0128); SCSE0139F2 - Missing Course Section Record.
• CALPADS Update Flash #247(Dated 10-Feb-2023)
  Topics include: Short-Term Solution for Issues with SCSE0139F2 − Missing Course Section Record.
• CALPADS Update Flash #246(Dated 29-Dec-2022)
  Topics include: Special Education (SPED) Related Certification Validation Rules Returned to Fatal Errors.
• CALPADS Update Flash #245(Dated 15-Dec-2022)
  Topics include: 2021−22 Socio-Economically Disadvantaged Counts.
• CALPADS Update Flash #244(Dated 30-Nov-2022)
  Topics include: Special Education Validations to Become Warnings from November 30 through December 20.
• CALPADS Update Flash #243(Dated 31-Oct-2022)
  Topics include: First Group of Certification Data Discrepancies Enabled Tuesday, November 1.
• CALPADS Update Flash #242(Dated 26-Oct-2022)
  Topics include: Extension of Deadline for Families to Submit National School Lunch Program Applications or Alternative Income Forms for Inclusion in Unduplicated Pupil Count.
• CALPADS Update Flash #241(Dated 04-Oct-2022)
  Topics include: 2022−23 Fall Submissions; Best Practices to Meet Deadlines; Update: Statewide Student Identifier (SSID) Matching Tool and Multiple Identifier (MID) Functionalitty.
• CALPADS Update Flash #240(Dated 03-Oct-2022)
  Topics include: 2022−23 Fall 1 and 2 Changes.
• CALPADS Update Flash #239(Dated 28-Sep-2022)
  Topics include: Independent Study Attendance Collection (ISAC) Reporting Reminder and Deadline Extension.
• CALPADS Update Flash #238(Dated 16-Sep-2022)
  Topics include: Submission to the Independent Study Attendance Collection (ISAC) Reporting System.
• CALPADS Update Flash #237(Dated 13-Sep-2022)
  Topics include: End-of-Year (EOY) Deadline Reminder.
• CALPADS Update Flash #236(Dated 06-Sep-2022)
  Topics include: End-of-Year (EOY) Deadline Extension.
• CALPADS Update Flash #235(Dated 26-Aug-2022)
  Topics include: Data Submission for 2021−22 Pandemic Electronic Benefit Transfer (P-EBT).
• CALPADS Update Flash #234(Dated 16-Aug-2022)
  Topics include: End-of-Year (EOY) Deadline Extension; Status of Remaining Defects.
• CALPADS Update Flash #233(Dated 10-Aug-2022)
  Topics include: Statewide Student Identifier (SSID) Matching Tool Now Available.
• CALPADS Update Flash #232(Dated 02-Aug-2022)
  Topics include: Approval Functionality Enabled for End-of-Year Submissions.
• CALPADS Update Flash #231(Dated 01-Aug-2022)
  Topics include: Statewide Student Identifier (SSID) Matching Tool; SSID Matching Criteria and Match Scoring.
• CALPADS Update Flash #230(Dated 25-Jul-2022)
  Topics include: Certification Data Discrepancy (CDD) update; CDDs that local educational agencies can work on.
• CALPADS Update Flash #229(Dated 25-Jul-2022)
  Topics include: Work-based learning data; Work-based Learning File (WBLR).
• CALPADS Update Flash #228(Dated 18-Jul-2022)
  Topics include: Transitional Kindergarten (TK); credentialing requirements in TK; 2022−23 TK reporting in CALPADS.
• CALPADS Update Flash #227(Dated 12-Jul-2022)
  Topics include: Certification data discrepancy (CDD) update; strategy for addressing CDDs.
• CALPADS Update Flash #226(Dated 05-Jul-2022)
  Topics include: Certification data discrepancies (CDDs); upcoming training; known issues regarding CDDs that appear to be over-triggering.

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2021–2022 Academic Year (Flash numbers 209 thru 225)

These update flashes cover the period from July 1, 2021 thru June 30, 2022.
Listed with the most recent on top.

• CALPADS Update Flash #225 (Dated 29-Jun-2022)
  Topics include: Reminder of End-of-Year roll-over activities; preparing for direct certification counts during July and August.
• CALPADS Update Flash #224 (Dated 16-Jun-2022)
  Topics include: Post Process Redevelopment Project; changes to submitting the Student Enrollment (SENR) file.
• CALPADS Update Flash #223 (Dated 06-Jun-2022)
  Topics include: 2021−22 End-of-Year submission; 2022−23 submissions; planned 2023−23 changes moving to 2023−24.
• CALPADS Update Flash #222 (Dated 02-Jun-2022)
  Topics include: 2021−22 End-of-Year submission.
• CALPADS Update Flash #221 (Dated 08-Apr-2022)
  Topics include: Post Process Redevelopment Project; project objectives and required changes; highlighted changes.
• CALPADS Update Flash #220 (Dated 25-Mar-2022)
  Topics include: National School Lunch Program Meal Application and Alternative Income Form Requirements for 2022−23.
• CALPADS Update Flash #219 (Revised 29-Mar-2022)
  Topics include: Reclassifying and reporting Reclassified Fluent English Proficient (RFEP) students; assessing students for English Language Acquisition Status (ELAS) during the summer.
• CALPADS Update Flash #218 (Dated 18-Feb-2022)
  Topics include: Updated guidance on the use of the generic Statewide Educator Identifier (SEID) of 9999999999.
• CALPADS Update Flash #217 (Dated 04-Jan-2022)
  Topics include: Change to Certification Validation Rule CERT146; reminder that Special Education (SPED) related Certification Validation Rules will return to fatal errors.
• CALPADS Update Flash #216 (Dated 21-Dec-2021)
  Topics include: Special Education (SPED) related certification validation rules will return to fatal errors.
• CALPADS Update Flash #215 (Dated 13-Dec-2021)
  Topics include: All Special Education (SPED) related fatal Certification Validation Rules (CVRs) will temporarily become warnings.
• CALPADS Update Flash #214 (Dated 22-Oct-2021)
  Topics include: Special education guidance.
• CALPADS Update Flash #213 (Dated 28-Sep-2021)
  Topics include: Fall 1 Submission, Roll Over, Codes, and File Specification Changes
• CALPADS Update Flash #212 (Dated 07-Sep-2021)
  Topics include: Fall 1 training now open; announcement of new quarterly regional meetings.
• CALPADS Update Flash #211 (Dated 09-Aug-2021)
  Topics include: Information on Summer Pandemic Electronic Benefit Transfer (P-EBT).
• CALPADS Update Flash #210 (Dated 22-Jul-2021)
  Topics include: Guidance for Testing Students with the 2020−21 Summative English Language Proficiency Assessments for California (ELPAC) and California Assessment of Student Performance and Progress (CAASPP) in July 2021.
• CALPADS Update Flash #209 (Dated 21-Jul-2021)
  Topics include: Guidance for exiting secondary students per Assembly Bill (AB) AB-104; process to follow to submit data to CALPADS.

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Letters to Superintendents – Archive

2023–24 Academic Year

• CALPADS 2023−24 Data Reporting Policy and Status Change Window (Dated 24-May-2024)
  Letter sent to Charter School Administrators and Charter School Authorizers.
• CALPADS 2023−24 End-of-Year Submissions (Dated 29-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• California College Guidance Initiative and Annual Parent Notifications (Dated 22-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• Requirement to Collect and Report Incidents of the Use of Restraint and Seclusion for All Students (Dated 12-Apr-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• Update on the Inclusion of Summer Graduates in Four-Year Graduation Counts and Rates (Dated 01-Mar-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• 2023−24 End-of-Year Submission Deadline and Revised Rollout Plan for the New Four-Year Cohort Graduate Cut-Off Date (Dated 17-Nov-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• Important Changes in the Collection of Data for Students with Disabilities in the California Longitudinal Pupil Achievement Data System (Dated 29-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, Special Education Local Plan Area Directors, Administrators of County Offices of Education, Nonpublic School Administrators, and Local Educational Agency Special Education Directors.
• New California School Dashboard Deadlines and Impact on Current and Future End-of-Year Data Submission Deadlines (Dated 05-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.

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2022–23 Academic Year – Letters

• Incident Data Collection from Nonpublic Nonsectarian Certified Schools in the California Longitudinal Pupil Achievement Data System (Dated 13-Jun-2023)
  Letter sent toCounty and District Superintendents, Charter School Administrators, Special Education Local Plan Area Directors, Administrators of County Offices of Education, Nonpublic School Administrators, and Local Educational Agency Special Education Directorsregarding incident data reporting for nonpublic nonsectarian certified (NPS) schools in the California Longitudinal Pupil Achievement Data System (CALPADS).
• 2022–23 End-of-Year (EOY) Submissions (Dated 12-Apr-2023)
  Letter sent to county and district superintendents and charter school administrators regarding EOY submissions, including information about deadlines, and advising local educational agencies toplan ahead, asthere will be no extensions to the EOY submission deadline.
• Fall 2022–23 Submissions (Dated 10-Oct-2022)
  Letter sent to county and district superintendents and charter school administrators regarding fall data submissions.
• CALPADS Update and Support (Dated 29-Jul-2022)
  Letter sent to county and district superintendents and charter school administrators regarding recent technical changes to CALPADS to increase system performance.

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2021–22 Academic Year – Letters

• CALPADS Update and Support (Dated 20-May-2022)
  Letter sent to county and district superintendents and charter school administrators regarding recent technical updates to CALPADS.
• 2021–22 Data Collections: CALPADS Update Letter (Dated 22-Apr-2022)
  Letter sent to county and district superintendents and charter school administrators regarding the roll-out of a CALPADS upgrade and the impact to the systems and local educational agencies (LEAs).
• 2021–22 Data Collections: Annual Back-to-School Letter (Dated 10-Sep-2021)
  Letter sent to county and district superintendents, charter school administrators, and Special Education Local Plan Area (SELPA) directors, regarding data collection kickoff and changes for 2021−22.

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Other Correspondence – Archive

• Reporting Data for Students with Disabilities (Revised 26-Apr-2024)
  Originally published on October 10, 2019. As discussed in CALPADS Update FLASH #161 dated September 10, 2019, this page provides common scenarios for determining which LEA is responsible for reporting SWD data, and which LEA will be held accountable on the Dashboard.

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